CMMS Benefits: 7 Ways To Increase Your Productivity And Reduce Maintenance Costs
A CMMS, a.k.a Computerized Maintenance Management System is a software program that, in a nutshell, streamlines and automates a company’s maintenance processes. CMMS solutions came about in the ’80s when managers and crew were sick of the chaos caused by trying to track their WOs, PMs, and assets with paper and pencil.
Thanks to this type of technology, maintenance managers can now automate their maintenance schedules, increase asset lifetime, forecast inventory needs, and keep track of work orders via both desktop computers and mobile devices.
A.T. Kearney and Industry Week Magazine surveyed 558 companies and published that maintenance software increased productivity by 28.3%. All of this functionality results in more efficient operations, saving you a ton of time and saving your company a ton of money. Let’s explore 7 major CMMS benefits.
One of the biggest CMMS benefits is that it helps you dramatically reduce downtime by streamlining planned, preventive maintenance with a CMMS solution. If repairs are planned in advance, you will minimize the number of situations where you need to stop production for an unexpected breakdown.
Additionally, implementing a preventive maintenance strategy helps you avoid all those extra staff-hours required for emergency repairs.
According to the study, eight in ten companies – both large and small – still use unstructured manual tools (like spreadsheets) to drive routine work processes. Additionally, managers said they spend two days a week, on average, on administrative tasks, which prevents them from doing more productive work.
Two days’ worth of data entry each week means a loss of more than 800 hours per manager each year. That’s a lot of wasted time!
A CMMS can help your company stay organized while cutting down on those 2 days of manual work time required to file and keep records.
When your team spends less time on record-keeping, they’re able to devote more time to asset care and production – which increases your asset lifetime as well as your bottom-line.
Additionally, spreadsheets can’t offer the insights that a CMMS draws from data. Keeping your records stored in a CMMS means that, with the click of a button, you can access metrics like hours spent on forklift maintenance, downtime due to corrective maintenance, and so on. This information will provide you with insights necessary for making data-driven production improvements.
Last but not least, automation that comes with a modern CMMS solution significantly reduces human error that happens with traditional documentation. This is something maintenance managers quickly learn to appreciate when they realize they’ve stopped receiving complaints that a necessary part needed to complete a certain work order is not in stock. It’s better to use ideas for an Effective Maintenance.
What if you knew exactly which employees needed that extra training? A CMMS tracks employee performance and can help you stay on top of who’s performing adequately – or – which employees are lacking. This performance data can help you devote training time to the right staff members.
For example, data might suggest that employee A is spending too much time on an individual task. You might decide to implement further training for employee A on that particular job to increase the employee’s speed.
Another example is a situation in which the employee B has had several forklift accidents in the past quarter, each costing your company lots of money. With CMMS data, you can quickly determine that extra forklift training would be a great investment for this employee. You could also look at cost data to determine that forklift training would cost much less than the accidental damage.
What would an 8.6% increase in productivity mean for your business? Limble CMMS has helped companies across the globe accomplish this.
Keeping your employees and work environment safe is a huge benefit of using a CMMS. For example, compliance and safety checks can be implemented into each maintenance job, ensuring that technicians and operators stay safe and abide by regulations while making repairs.
Additionally, having safety and compliance checks built-in to your systems helps prepares organizations for when it comes time for an OSHA inspection or review.
The right CMMS simplifies implementation of a PM plan
Preventive maintenance means being proactive about the repairs needed in your workplace. With a preventive maintenance plan, you’ll schedule maintenance work in advance to avoid corrective, emergency repairs.
The most notable ways in which a CMMS helps you accomplish this is by automating the preventive maintenance process for managers and technicians by keeping track of and forecasting maintenance dates, tasks, technician schedules, repair reports, and parts inventory.
Efficiently maintaining your preventive maintenance plan is one of the biggest advantages of a CMMS.
Businesses that use data insights reduce risk and increase bottom-line. A CMMS can provide you with data needed to increase productivity, decrease risk, and improve workplace safety.
The ability to monitor Key Performance Indicators (KPIs) is one of the great pros of using a CMMS. KPIs are sets of data that track productivity and employee performance.
For example, you may decide you’d like to measure the average cost of maintaining a particular piece of equipment. Instead of tracking this data manually via spreadsheet (which is likely to be inaccurate), your CMMS can keep track of the data for you. Plus, the CMMS can turn the data into a lovely report – which your team can use to draw conclusions and implement best-practices.
A CMMS pays for itself
When it is all said and done, the largest benefit of a CMMS is the return on investment (ROI).
Limble customers routinely see ROI within 2 weeks to 2 months.
Before you leave…
We designed Limble CMMS to increase your company’s productivity and safety compliance, reduce overall maintenance costs, improve employee productivity, keep track of your assets and inventory, and have a complete oversight over all maintenance operations.
"I can track my inventory and it sends me emails when I'm running low on an item. Also that I can track how much time I'm spending on certain jobs over an extended period of time."
— Cody Jensen
It just works
"Honestly - the customer support has been fabulous. We had a minor feature request that was deployed within 24 hours - which is unheard of. Even better when you consider our business is located in a completely different time zone (somewhere in Australia). Limble is quite intuitive and I love the ability to have assets nested within each other."
— Ed Cronin
It takes me about 10 seconds.
"Limble made my job easier pretty much right off the bat. Now I create Work Orders on the fly. It takes me about 10 seconds."
— Fraser Cockell
Great time saver
"On average, [Limble] saves me an hour to two hours a day, depending on the workload. The biggest thing for me is being able to do things on my phone, on the fly."
— Rob Siler
Very well written software. Easy to use.
"The support is fantastic. The guys who support this software even email you to check in from time to time. If you have any issues you can call directly, and get instant help!"
— Dan Velente
"Great experience. Solved our obvious PM tracking issues but also addressing our SHE&S requirements (safety audit task tracking), Environmental checks are being logged, Corporate Audit items tracked"