A CMMS, a.k.a Computerized Maintenance Management System, is a software program that, in a nutshell, streamlines and automates a company’s maintenance processes. CMMS solutions came about in the 80’s when managers and crew were sick of the chaos caused by trying to track their WOs, PMs and assets with paper and pencil.
Thanks to this type of technology, maintenance managers can now automate their maintenance schedules, increase asset lifetime, forecast inventory needs, and keep track of work orders via both desktop computer and mobile devices.
A.T. Kearney and Industry Week Magazine surveyed 558 companies and published that maintenance software increased productivity by 28.3%. All of this functionality results in more efficient operations, saving you a ton of time and saving your company a ton of money. Let’s explore 7 major CMMS benefits.
1. Less Downtime and Overtime Costs
One of the biggest CMMS benefits is that it helps you dramatically reduce downtime by streamlining planned, preventive maintenance with a CMMS solution. If repairs are planned in advance, you will minimize the number of situations where you need to stop production for an unexpected breakdown.
Additionally, implementing a preventive maintenance strategy helps you avoid all those extra staff-hours required for emergency repairs.
2. Organization Reduces Manual Workload
In April of 2015, ServiceNow published a report that included data from 500 businesses in the US and UK.
According to the study, eight in ten companies – both large and small – still use unstructured manual tools (like spreadsheets) to drive routine work processes. Additionally, managers said they spend two days a week, on average, on administrative tasks, which prevents them from doing more productive work.
Two days worth of data entry each week means a loss of more than 800 hours per manager each year. That’s a lot of wasted time!
A CMMS can help your company stay organized while cutting down on those 2 days of manual work time required to file and keep records.
When your team spends less time on record keeping, they’re able to devote more time to asset care and production – which increases your asset lifetime as well as your bottom-line.
Additionally, spreadsheets can’t offer the insights that a CMMS draws from data. Keeping your records stored in a CMMS means that, with the click of a button, you can access metrics like hours spent on forklift maintenance, downtime due to corrective maintenance, and so on. This information will provide you with insights necessary for making data-driven production improvements.
Last but not least, automation that comes with a modern CMMS solution significantly reduces human error that happens with traditional documentation. This is something maintenance managers quickly learn to appreciate when they realize they’ve stopped receiving complaints that a necessary part needed to complete a certain work order is not in stock.
3. Metrics Improve Employee Performance
In a recent study of over 3000 businesses, those that increased employee development/training by 10% saw an average increase in productivity by 8.6% (The National Center on the Educational Quality of the Workforce).
What if you knew exactly which employees needed that extra training? A CMMS tracks employee performance and can help you stay on top of who’s performing adequately – or – which employees are lacking. This performance data can help you devote training time to the right staff members.
For example, data might suggest that employee A is spending too much time on an individual task. You might decide to implement further training for employee A on that particular job to increase the employee’s speed.
Another example is a situation in which the employee B has had several forklift accidents in the past quarter, each costing your company lots of money. With CMMS data, you can quickly determine that extra forklift training would be a great investment for this employee. You could also look at cost data to determine that forklift training would cost much less than the accidental damage.
What would an 8.6% increase in productivity mean for your business? Limble CMMS has helped companies across the globe accomplish this.
4. Safety and Compliance are Built-in
OSHA citations and penalties can cost anywhere from $5k to $70k, and in severe cases even jail time!
Keeping your employees and work environment safe is a huge benefit of using a CMMS. For example, compliance and safety checks can be implemented into each maintenance job, ensuring that technicians and operators stay safe and abide regulations while making repairs.
Additionally, having safety and compliance checks built-in to your systems help prepares organizations for when it comes time for an OSHA inspection or review.
5. The Right CMMS Simplifies Implementation of a PM Plan
Preventive maintenance means being proactive about the repairs needed in your workplace. With a preventive maintenance plan, you’ll schedule maintenance work in advance to avoid corrective, emergency repairs.
While a PM plan can be created using spreadsheets, a CMMS will automate most of the work needed to run an effective preventive maintenance schedule.
The most notable ways in which a CMMS helps you accomplish this is by automating the preventive maintenance process for managers and technicians by keeping track of and forecasting maintenance dates, tasks, technician schedules, repair reports, and parts inventory.
Efficiently maintaining your preventive maintenance plan is one of the biggest advantages of a CMMS.
A recent study by Jones Lang Laselle showed that a preventive maintenance plan had a 545% ROI for a large telecommunications company
6. Data Enhances Productivity
Businesses that use data insights reduce risk and increase bottom-line. A CMMS can provide you with data needed to increase productivity, decrease risk, and improve workplace safety.
The ability to monitor Key Performance Indicators (KPIs) is one of the great pros of using a CMMS. KPIs are sets of data that track productivity and employee performance.
For example, you may decide you’d like to measure the average cost of maintaining a particular piece of equipment. Instead of tracking this data manually via spreadsheet (which is likely to be inaccurate), your CMMS can keep track of the data for you. Plus, the CMMS can turn the data into a lovely report – which your team can use to draw conclusions and implement best-practices.
7. A CMMS Pays for Itself
When it is all said and done, the largest benefit of a CMMS is the return on investment (ROI).
A recent study by A.T. Kearney and Industry Week Magazine indicated that the average company recouped the cost of a new CMMS within 14.5 months.
Limble customers routinely see ROI within 2 weeks to 2 months.
Before You Leave…
We designed Limble CMMS to increase your company’s productivity and safety compliance, reduce overall maintenance costs, improve employee productivity, keep track of your assets and inventory, and have a complete oversight over all maintenance operations.
If you want to check this for yourself, we invite you to try out one of our trial options.