CMMS Benefits: 7 Ways To Increase Your Productivity And Reduce Maintenance Costs
A CMMS, a.k.a Computerized Maintenance Management System is a software program that, in a nutshell, streamlines and automates a company’s maintenance processes. CMMS solutions came about in the ’80s when managers and crew were sick of the chaos caused by trying to track their WOs, PMs, and assets with paper and pencil.
Thanks to this type of technology, maintenance managers can now automate their maintenance schedules, increase asset lifetime, forecast inventory needs, and keep track of work orders via both desktop computers and mobile devices.
A.T. Kearney and Industry Week Magazine surveyed 558 companies and published that maintenance software increased productivity by 28.3%. All of this functionality results in more efficient operations, saving you a ton of time and saving your company a ton of money. Let’s explore 7 major CMMS benefits.
One of the biggest CMMS benefits is that it helps you dramatically reduce downtime by streamlining planned, preventive maintenance with a CMMS solution. If repairs are planned in advance, you will minimize the number of situations where you need to stop production for an unexpected breakdown.
Additionally, implementing a preventive maintenance strategy helps you avoid all those extra staff-hours required for emergency repairs.
According to the study, eight in ten companies – both large and small – still use unstructured manual tools (like spreadsheets) to drive routine work processes. Additionally, managers said they spend two days a week, on average, on administrative tasks, which prevents them from doing more productive work.
Two days’ worth of data entry each week means a loss of more than 800 hours per manager each year. That’s a lot of wasted time!
A CMMS can help your company stay organized while cutting down on those 2 days of manual work time required to file and keep records.
When your team spends less time on record-keeping, they’re able to devote more time to asset care and production – which increases your asset lifetime as well as your bottom-line.
Additionally, spreadsheets can’t offer the insights that a CMMS draws from data. Keeping your records stored in a CMMS means that, with the click of a button, you can access metrics like hours spent on forklift maintenance, downtime due to corrective maintenance, and so on. This information will provide you with insights necessary for making data-driven production improvements.
Last but not least, automation that comes with a modern CMMS solution significantly reduces human error that happens with traditional documentation. This is something maintenance managers quickly learn to appreciate when they realize they’ve stopped receiving complaints that a necessary part needed to complete a certain work order is not in stock. It’s better to use ideas for an Effective Maintenance.
What if you knew exactly which employees needed that extra training? A CMMS tracks employee performance and can help you stay on top of who’s performing adequately – or – which employees are lacking. This performance data can help you devote training time to the right staff members.
For example, data might suggest that employee A is spending too much time on an individual task. You might decide to implement further training for employee A on that particular job to increase the employee’s speed.
Another example is a situation in which the employee B has had several forklift accidents in the past quarter, each costing your company lots of money. With CMMS data, you can quickly determine that extra forklift training would be a great investment for this employee. You could also look at cost data to determine that forklift training would cost much less than the accidental damage.
What would an 8.6% increase in productivity mean for your business? Limble CMMS has helped companies across the globe accomplish this.
Keeping your employees and work environment safe is a huge benefit of using a CMMS. For example, compliance and safety checks can be implemented into each maintenance job, ensuring that technicians and operators stay safe and abide by regulations while making repairs.
Additionally, having safety and compliance checks built-in to your systems helps prepares organizations for when it comes time for an OSHA inspection or review.
5. The Right CMMS Simplifies Implementation of a PM Plan
Preventive maintenance means being proactive about the repairs needed in your workplace. With a preventive maintenance plan, you’ll schedule maintenance work in advance to avoid corrective, emergency repairs.
The most notable ways in which a CMMS helps you accomplish this is by automating the preventive maintenance process for managers and technicians by keeping track of and forecasting maintenance dates, tasks, technician schedules, repair reports, and parts inventory.
Efficiently maintaining your preventive maintenance plan is one of the biggest advantages of a CMMS.
Businesses that use data insights reduce risk and increase bottom-line. A CMMS can provide you with data needed to increase productivity, decrease risk, and improve workplace safety.
The ability to monitor Key Performance Indicators (KPIs) is one of the great pros of using a CMMS. KPIs are sets of data that track productivity and employee performance.
For example, you may decide you’d like to measure the average cost of maintaining a particular piece of equipment. Instead of tracking this data manually via spreadsheet (which is likely to be inaccurate), your CMMS can keep track of the data for you. Plus, the CMMS can turn the data into a lovely report – which your team can use to draw conclusions and implement best-practices.
7. A CMMS Pays for Itself
When it is all said and done, the largest benefit of a CMMS is the return on investment (ROI).
Limble customers routinely see ROI within 2 weeks to 2 months.
Before You Leave…
We designed Limble CMMS to increase your company’s productivity and safety compliance, reduce overall maintenance costs, improve employee productivity, keep track of your assets and inventory, and have a complete oversight over all maintenance operations.
"Great experience. Solved our obvious PM tracking issues but also addressing our SHE&S requirements (safety audit task tracking), Environmental checks are being logged, Corporate Audit items tracked"
— Michael Babcock
Very well written software. Easy to use.
"The support is fantastic. The guys who support this software even email you to check in from time to time. If you have any issues you can call directly, and get instant help!"
— Dan Velente
Great Product, Even better support!
"I started using Limble after trying out many other off the shelf CMMS software and I quickly fell in love with the ease of use, intuitiveness yet the power this tool provided me and my team. The ability to see automatically generated and customized reports meant that I could choose whether I wanted to see things at a micro level or a macro one, or both of them together."
— Mohammad Hassaan Akram
A great tool for Facility Managers.
"Limble is very easy to get involved in and no contracts, with simple monthly billing. I have auditioned other CMMS companies and they make it too difficult, to try out. Limble strategy is very simple - here is our software, you can customize it in most categories and let us know if you have any questions. As a multiple building County Facilities Director, I highly recommend trying it!"
— Michael Boursier
I spent a long time evaluating systems I'm so glad I chose Limble
"Limble is super easy to use. For technicians receiving work orders, it requires almost no training. The app makes it quick and easy to create work orders (with pictures) from your phone. PM's are also very easy to set up. Limble is also the least expensive."
— Matt Olson FMP
Great time saver
"On average, [Limble] saves me an hour to two hours a day, depending on the workload. The biggest thing for me is being able to do things on my phone, on the fly."
— Rob Siler
Limble is the best thing to happen to this company
"Limble does such a good job at keeping track of what's been done and letting me know when and what I need to do next."
— Tom Jones
Little Giant Ladder Systems
It takes me about 10 seconds.
"Limble made my job easier pretty much right off the bat. Now I create Work Orders on the fly. It takes me about 10 seconds."
— Fraser Cockell
The best value available in CMMS Software
"This software is very easy to use. All CMMS suppliers say that, but I found this one to be exactly that. This software, in my opinion, is the best value out there in the CMMS world. My team of maintenance techs got on board quickly and loves the app. Anytime you can get 8 of 8 maintenance techs to get on board, you have a winner."
— Mark Quillin
Very easy to use, access
"I like the price, the fact I can see it on my phone or the computer. I like that it is internet-based."
— Curt Waisath
Valley Salt LLC
Perfect for my business
"I run a coffee equipment service company and Limble is great for everything we do. We can store all of our assets and equipment and access it easily with a comprehensive list of all the work done on the equipment. Limble is by far the best CMMS on the market and I wouldn't dream of using anything else."
— Tie Groth
Wow. You guys are amazing...
"Wow. You guys are amazing... your software really one-up's the competition. I've found several with some of the functionality, but much clunkier designs. I reviewed 16 CMMS packages, and yours was an easy choice. Thank you again. Well done."