CMMS Benefits: 7 Ways To Increase Your Productivity And Reduce Maintenance Costs
A CMMS, a.k.a Computerized Maintenance Management System is a software program that, in a nutshell, streamlines and automates a company’s maintenance processes. CMMS solutions came about in the ’80s when managers and crew were sick of the chaos caused by trying to track their WOs, PMs, and assets with paper and pencil.
Thanks to this type of technology, maintenance managers can now automate their maintenance schedules, increase asset lifetime, forecast inventory needs, and keep track of work orders via both desktop computers and mobile devices.
A.T. Kearney and Industry Week Magazine surveyed 558 companies and published that maintenance software increased productivity by 28.3%. All of this functionality results in more efficient operations, saving you a ton of time and saving your company a ton of money. Let’s explore 7 major CMMS benefits.
One of the biggest CMMS benefits is that it helps you dramatically reduce downtime by streamlining planned, preventive maintenance with a CMMS solution. If repairs are planned in advance, you will minimize the number of situations where you need to stop production for an unexpected breakdown. Additionally, implementing a preventive maintenance strategy helps you avoid all those extra staff-hours required for emergency repairs.
According to the study, eight in ten companies – both large and small – still use unstructured manual tools (like spreadsheets) to drive routine work processes. Additionally, managers said they spend two days a week, on average, on administrative tasks, which prevents them from doing more productive work.
Two days’ worth of data entry each week means a loss of more than 800 hours per manager each year. That’s a lot of wasted time!
A CMMS can help your company stay organized while cutting down on those 2 days of manual work time required to file and keep records.
When your team spends less time on record-keeping, they’re able to devote more time to asset care and production – which increases your asset lifetime as well as your bottom-line.
Additionally, spreadsheets can’t offer the insights that a CMMS draws from data. Keeping your records stored in a CMMS means that, with the click of a button, you can access metrics like hours spent on forklift maintenance, downtime due to corrective maintenance, and so on. This information will provide you with insights necessary for making data-driven production improvements.
Last but not least, automation that comes with a modern CMMS solution significantly reduces human error that happens with traditional documentation. This is something maintenance managers quickly learn to appreciate when they realize they’ve stopped receiving complaints that a necessary part needed to complete a certain work order is not in stock. It’s better to use ideas for an Effective Maintenance.
What if you knew exactly which employees needed that extra training? A CMMS tracks employee performance and can help you stay on top of who’s performing adequately – or – which employees are lacking. This performance data can help you devote training time to the right staff members.
For example, data might suggest that employee A is spending too much time on an individual task. You might decide to implement further training for employee A on that particular job to increase the employee’s speed.
Another example is a situation in which the employee B has had several forklift accidents in the past quarter, each costing your company lots of money. With CMMS data, you can quickly determine that extra forklift training would be a great investment for this employee. You could also look at cost data to determine that forklift training would cost much less than the accidental damage.
What would an 8.6% increase in productivity mean for your business? Limble CMMS has helped companies across the globe accomplish this.
Keeping your employees and work environment safe is a huge benefit of using a CMMS. For example, compliance and safety checks can be implemented into each maintenance job, ensuring that technicians and operators stay safe and abide by regulations while making repairs.
Additionally, having safety and compliance checks built-in to your systems helps prepares organizations for when it comes time for an OSHA inspection or review.
5. The Right CMMS Simplifies Implementation of a PM Plan
Preventive maintenance means being proactive about the repairs needed in your workplace. With a preventive maintenance plan, you’ll schedule maintenance work in advance to avoid corrective, emergency repairs.
The most notable ways in which a CMMS helps you accomplish this is by automating the preventive maintenance process for managers and technicians by keeping track of and forecasting maintenance dates, tasks, technician schedules, repair reports, and parts inventory.
Efficiently maintaining your preventive maintenance plan is one of the biggest advantages of a CMMS.
Businesses that use data insights reduce risk and increase bottom-line. A CMMS can provide you with data needed to increase productivity, decrease risk, and improve workplace safety.
The ability to monitor Key Performance Indicators (KPIs) is one of the great pros of using a CMMS. KPIs are sets of data that track productivity and employee performance.
For example, you may decide you’d like to measure the average cost of maintaining a particular piece of equipment. Instead of tracking this data manually via spreadsheet (which is likely to be inaccurate), your CMMS can keep track of the data for you. Plus, the CMMS can turn the data into a lovely report – which your team can use to draw conclusions and implement best-practices.
7. A CMMS Pays for Itself
When it is all said and done, the largest benefit of a CMMS is the return on investment (ROI).
Limble customers routinely see ROI within 2 weeks to 2 months.
Before You Leave…
We designed Limble CMMS to increase your company’s productivity and safety compliance, reduce overall maintenance costs, improve employee productivity, keep track of your assets and inventory, and have a complete oversight over all maintenance operations.
"Limble made my job easier pretty much right off the bat. Now I create Work Orders on the fly. It takes me about 10 seconds."
— Fraser Cockell Nike
Wow. You guys are amazing...
"Wow. You guys are amazing... your software really one-up's the competition. I've found several with some of the functionality, but much clunkier designs. I reviewed 16 CMMS packages, and yours was an easy choice. Thank you again. Well done."
— Loren Overby Sommer Metalcraft
Limble CMMS is a great product and is very intuitive
"This CMMS checks many boxes for what we were looking for. Flexible. Mobile App for in the field use. Cost-Effective. Reporting. Great Dashboard. Great Support. Cloud Based. Cost-Effective."
— Roger Beck IHG
Great user friendly product
"Love the fact that the product can be used on my phone, tablet, and laptop. It also has made several updates to make an even better product."
— Dave Stern Harrigan Solutions
I spent a long time evaluating systems I'm so glad I chose Limble
"Limble is super easy to use. For technicians receiving work orders, it requires almost no training. The app makes it quick and easy to create work orders (with pictures) from your phone. PM's are also very easy to set up. Limble is also the least expensive."
— Matt Olson FMP Mission Bell
The best value available in CMMS Software
"This software is very easy to use. All CMMS suppliers say that, but I found this one to be exactly that. This software, in my opinion, is the best value out there in the CMMS world. My team of maintenance techs got on board quickly and loves the app. Anytime you can get 8 of 8 maintenance techs to get on board, you have a winner."
— Mark Quillin Roplast Industries
Great Product, Even better support!
"I started using Limble after trying out many other off the shelf CMMS software and I quickly fell in love with the ease of use, intuitiveness yet the power this tool provided me and my team. The ability to see automatically generated and customized reports meant that I could choose whether I wanted to see things at a micro level or a macro one, or both of them together."
— Mohammad Hassaan Akram Unilever
A must for any maintenance department
"The thing that I loved the most right from the start was the ease of use of the Limble software. The customization options available when setting up PM's are great. I love the flexibility it gives to tailor the PM to exactly what your needs are."
— Richard Dunaway
I'm amazed with the functionality & customer service
"Executive summary software produces to give me a snapshot of where each contact center is at in preventative maintenance on critical building assets."
— Kris Anderson IHG
Awesome Product with REAL support!
"Our team reviewed & demoed 6 different CMMS companies and the decision was easy! The functionality was extremely easy, but still provides the analytics needed to track our companies time and money spent on maintenance. Their support is top-notch! I've dealt with numerous software companies in my position and can tell you, you will not find one better!"