We will start by discussing the benefits of CMMS for small teams and end with an example that shows how a two-person team uses Limble CMMS to manage 100,000 square feet.
The benefits of implementing a CMMS early on
If you are one of those small maintenance teams that get by with spreadsheets or analog systems, here’s some food for thought. It could make you reconsider your approach to maintenance management.
Scalability and future-proofing
As the business grows, so does its maintenance team. And implementing CMMS software is a bit more complicated than telling your technicians: Here’s your login info, start using this app.
First, enter all of the assets, vendors, and parts you want to track. Then, build checklists and set up maintenance schedules. Most importantly, you have to update your operating procedures and create a new workflow — one that relies on CMMS as its foundation.
All of that is much easier to do while your team is still small and agile. The setup is much quicker as you have less data to enter and less work to schedule. You can test different maintenance workflows to work out the kinks that always come with big changes.
Imagine how easy it would be to scale up work and onboard new technicians with the setup already in place. By implementing CMMS early, you are basically future-proofing your maintenance department.
Simplifying planning, scheduling, and organizing maintenance work (both planned and unplanned)
Improving communication across your entire department
Having one centralized platform that holds, and allows quick access to, all of your maintenance data
Getting the ability to track and report on vendors, costs, and performed work
While it might not be to the same degree, small maintenance teams can also experience all of the same benefits.
Maximize value out of your limited resources
The most common complaint we hear from maintenance managers lately is that skilled technicians are hard to find. This is true regardless of the size of your team. All the while, the volume of maintenance work isn’t getting any smaller.
Implementing Limble CMMS can be part of the solution. After all, its purpose is to help teams do more with less. Let’s see what that looks like in practice.
How a 2-person staff manages 100,000 square feet with Limble
Limble CMMS is used by teams of all sizes. From small businesses with a single building to enterprises with dozens of locations.
A perfect representation of the former is a 2-person maintenance team employed by the City of Lone Tree that manages around 100,000 square feet, spread out over four different buildings.
They needed a simple but capable Work Order software to manage work requests and organize maintenance work.
Up to that point, Jason, their facility manager, had to spend 2 hours every morning going through emails, trying to prioritize work orders. After using Limble for a few months, he excitedly reported to us that the time he spends on managing work orders has decreased by 80%!
That is incredible, especially when you look at it from the macro perspective.
He is saving 96 minutes every day. If we consider that one year has around 260 working days, it means that Jason has to spend 416 hours less on paperwork and email management throughout the year.
In other words, he could take 52 vacation/sick days, and the same amount of work would still get done as before they had Limble.
That is a lot of newfound free time you can use to get other tasks done on time without hiring additional help. Conveniently for us, it is also a perfect representation of how CMMS software benefits small teams.
Here’s a 3-minute video that sums up the whole story from the client’s perspective:
The most important takeaway from that video is reflected in Justin’s quote:
In my personal opinion, if we didn’t have software like Limble to help us with our day-to-day operations, it would be very hard to do with two-person staff.
– Justin Russell, Facilities Manager, City of Lone Tree
The prospect of implementing CMMS for a small team doesn’t look so crazy now, does it?
How to get started with Limble CMMS
We can’t tell you that Limble is the right choice for your facility — only you can do that. However, what we can do is give you every opportunity to test our software and make a decision for yourself.
Here are a few different options to learn more about Limble, and get some hands-on experience with no strings attached:
"I can track my inventory and it sends me emails when I'm running low on an item. Also that I can track how much time I'm spending on certain jobs over an extended period of time."
— Cody Jensen
Very easy to use, access
"I like the price, the fact I can see it on my phone or the computer. I like that it is internet-based."
— Curt Waisath
Valley Salt LLC
It just works
"Honestly - the customer support has been fabulous. We had a minor feature request that was deployed within 24 hours - which is unheard of. Even better when you consider our business is located in a completely different time zone (somewhere in Australia). Limble is quite intuitive and I love the ability to have assets nested within each other."
— Ed Cronin
Great for smaller or larger facilities
"We haven't fully integrated Limble yet but we are already seeing improvements in our efficiency. As we fully integrate Limble we expect to see more benefits and increase our response and completion times. The customer support has been outstanding. The Limble team is very quick to respond to any questions and they are very open to suggestions."
— Mike Hill
Children's Home of Lubbock
Limble is the best thing to happen to this company
"Limble does such a good job at keeping track of what's been done and letting me know when and what I need to do next."
— Tom Jones
Little Giant Ladder Systems
Great product at a great price
"Terrific customer service, easy to use, and at a great value. Our old Maintenance software was very difficult to use and was very expensive."
— Brian Williams
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