A hotel preventive maintenance checklist is a structured guide that outlines routine maintenance tasks to ensure all hotel facilities, equipment, and systems are functioning properly. It covers areas like HVAC systems, plumbing, electrical equipment, room inspections, and common areas to prevent unexpected breakdowns, ensure guest safety, and maintain high service standards.
Importance of a hotel preventive maintenance checklist:
- Enhances guest experience: Regular maintenance prevents disruptions, ensuring comfort, safety, and a positive guest experience.
- Reduces costs: Early detection and repair prevent costly breakdowns and prolong equipment lifespan.
- Improves operational efficiency: A checklist keeps maintenance organized and helps teams address issues systematically, reducing downtime and enhancing overall hotel operations.
Seasonal/quarterly PM checks
As weather changes throughout the year, so do maintenance tasks. See the list below for tasks that should be performed quarterly or seasonally.
Amenities and guest common areas
Industrial kitchen:
- Freezers: check anti-frost system and remove excess ice, check coolant gas levels
- Structures and equipment: check sealing rubbers and silicone condition
Pools and jacuzzis:
- Winterize if necessary
Gym:
- Electrical: perform overhaul and recalibrate to factory values
- Equipment: inspect for signs of wear, verify safety and accuracy, and lubricate
Garden and outdoor spaces:
- Lawn: measure pH and fertilize as needed
Building Systems PMs
Fire system:
- Perform unannounced fire alarm drills
- Replace batteries in carbon monoxide and smoke detectors, test instruments, and flashlights
- Test and inspect fire suppression system
HVAC system:
- Replace air filters
- Preventative maintenance for chillers and water towers (performed by a vendor)
- Inspect condenser motor bearings
- Inspect condenser coil, air intake, and discharge
- Check all refrigerant piping and insulation
- Secure loose panels and duct connectors.
- Check the operation of the exterior unit
Safety and Emergency:
- Examine inventory and procure first aid kits, defibrillators (AEDs), fire extinguishers, respirators, and other safety equipment as needed
- Unwind and check elevator cables and attachments for breakage
Security:
- Check the interior, exterior, exit, and peripheral area lighting for voltage fluctuation or wiring damage
- Check all heating and cooling elements for rust and temperature damage.
- Unwind and check elevator cables and attachments for breakage.
- Preemptively replace any equipment piece approaching the end of its lifecycle.
Plumbing:
- Inspect plumbing according to a regular schedule
- Investigate any leaks or unusual noises
- Lubricate bearings
- Inspect couplings and check for leaks
- Check the function of sump and sewage ejection pumps
- Lubricate exposed pumps according to schedule
- Clean and calibrate control devices
- Check the tanks and piping purgers
- Descale showers and strainers, and disinfect with a neutral pH product
- Disinfect waterfalls, swan nozzles, ornamental fountains, and similar
- Analyze domestic hot water (tanks/rooms)
Facilities PMs
Parking lot:
- Weather-appropriate treatments (like snow plowing and salt in the winter)
Plumbing:
- Empty out and refill fountains and other decorative installations
- Replace rusted pipes and exterior fittings
Security:
- Replace damaged windowsills, mirror frames, and other glass holders
Equipment PMs
Back-up generator:
- Clean and inspect the general condition
- Check the oil level and pressure
- Check the alarms
- Perform lamp test
- Check battery charging voltage
- Check resistance temperature
- Check the time needed to be up and running
- Check fuel level
- Run a test without load
- Check frequencies
- Check oil pressure and water temperature
Industrial laundry:
- Check for leaks
- Check and clean dosers
- Clean the calendar machine
- Lubricate mechanical components
- Check operation of laundry boilers
- Check plumbing to prevent effluent from overflowing
- Check drainage system, including protection and non-return valves
Electrical:
- Inspect fluid pumps for incorrect power output
- Check mobile machinery such as powered trolleys, lifts, and carts for mechanical malfunctions
- Run benchmarks on mobile machinery as per standards
- Replace faulty wiring and reset output settings
Bi-annual/annual PM checks
Some of the most important tasks in your maintenance schedule can also be the hardest to keep track of because they only happen once or twice a year.
Amenities and guest common areas
Industrial kitchen:
- Scales: calibrate
- Safety devices: check every safety device
- Structures and equipment: check metal structures for corrosion and oxidation
Pools and jacuzzis:
- Pool: clean and check the operation of the pump, pressure gauges, turbine, and filters
Garden and outdoor spaces:
- Lawn: check irrigation system controller and pump
- Seating: check pergolas, benches, swings, and similar
Building Systems PMs
Fire system:
- Fire extinguishers: inspected and replaced by a vendor
- Fire system certification: performed annually by a vendor
- ANSUL certification: commercial kitchen fire system inspection, performed by a vendor
Boilers and chillers:
- Test the operation of condenser fans
- Check the thermal insulation of the evaporator
- Check oil levels in the compressors
- Measure the consumption of condenser compressors and fans
- Check for air bubbles in the liquid sight glass
- Check differential pressure in compressor oil pumps
- Clean and inspect the condenser
- Check operation of the flow switches
- Check pressure gauges and thermometers
- Retighten electrical and mechanical components as needed
- Check the protection terminals
- Analyze oil acidity
- Clean the electrical panel and check the electrical installation
- Check the structure for corrosion
Elevators:
- Must be inspected and recertified annually. This specialized service is generally performed by a vendor.
Electrical:
- Check main switch hubs for each floor and conclude the inspection with the power supply hub for the facility.
- Clean and check transformer station
- Measure consumption
- Measure resistance of ground electrodes
Plumbing:
- Check the condition of the pipes
- Clean the installation
- Analyze domestic cold water (tanks/rooms)
- Replace AQS aluminum anodes
- Replace AFS aluminum anodes
- Replace AQS titanium anodes
Solar panels:
- Check the temperature and pressure of the primary
- Check cover and housing for dirt, deformation, condensation, or other anomalies
- Check joints for deformations, degradations, or cracks
- Check the structure for corrosion and oxidation
- Clean the purger and collector cover
- Check safety valve
- Retighten case screws
- Clean the purger
- Check liquid level
- Check the expansion tank pressure
Facilities PMs
Plumbing:
- Replace batteries for self-cleaning and misting mechanisms
Equipment PMs
Backup generator:
- Lubricate hinges
- Check valve clearances
- Retighten terminals on the alternator and circuit breaker
- Perform general cleaning
- Retighten engine and alternator supports
- Replace oil and oil filters according to manufacturers’ recommendations
- Replace fuel filter according to manufacturers’ recommendations
Industrial laundry:
- Check the steam and hot water pipes insulation
- Check the calendar machine rollers and paraffin the cradle
- Check thermostat, stopwatch timers, and machine’s water intake
- Check electrical system, including circuit breakers, fuses, thermal relays, and signaling
It pays to be proactive
It pays to be proactive and keep up with general maintenance in your hotel to keep systems running smoothly for longer.
Get your systems running more smoothly by contacting Limble today. Want to test Limble out for yourself?
- Start a free trial
- Request a demo
- Try our self-demo (a simulated environment where you can play around with and test Limble’s features)
