Maintenance teams face the same challenge: proving the value of their work while keeping assets running smoothly. Without strong reporting, it’s nearly impossible to track costs, demonstrate ROI, or move beyond reactive firefighting.
To turn things around, you need a modern CMMS with robust reporting capabilities. These platforms give you real-time dashboards, automated reports, and the data visibility you need to spot trends and optimize your maintenance program.
To save you time, we’ve reviewed the top solutions on the market and narrowed the list down to the seven best reporting CMMS solutions in 2025.
Let’s help you find the right platform that can put your maintenance data to work.
Which reporting features and capabilities should you expect in a top-performing CMMS?
All CMMS vendors will provide you with some surface-level metrics. Top reporting CMMS solutions will enable you to drill down into your data, create custom reports, and help you automate most of the maintenance reporting process.
Here are the key reporting features you should look for:
- Customizable dashboards: A modern CMMS should let you tailor dashboards to highlight the metrics that matter most to your team.
- Automated reporting: Instead of manually pulling spreadsheets, your CMMS should generate and deliver reports on a set schedule, saving you time and ensuring consistent visibility.
- Work order and task tracking: Reporting should provide a clear view of completed, overdue, and upcoming work orders, helping you stay on top of workload and backlog.
- Preventive maintenance compliance: The software should track whether PM tasks are completed on time, giving you a simple way to measure program effectiveness and prove compliance.
- Asset performance and condition tracking: Look for tools that monitor KPIs like MTBF and MTTR, along with condition data from inspections or IoT sensors.
- Ability to drill down into the data: A strong CMMS reporting system should let you move from high-level KPIs to the underlying details. For example, if downtime is rising, you should be able to quickly see which assets, failure types, or shifts are driving the increase.
- Multi-location tracking and reporting: For organizations with multiple facilities, the CMMS should consolidate data across sites while still enabling location-level breakdown for easy benchmarking.
- Cost and budget tracking: A good CMMS should break down maintenance costs by labor, parts, and equipment to help you control spending and forecast budgets accurately.
- Regulatory and audit-ready reporting: For industries with strict compliance requirements, the software should generate timestamped maintenance records and service histories to simplify audits.
- Mobile-friendly reporting access: Dashboards and key reports should be available from tablets and smartphones so managers and technicians can access them even when out in the field.
In short, users want flexible, real-time, role-based reporting that goes beyond raw data. They need accurate and practical insights — especially around costs, asset health, technician efficiency, and compliance.
Let’s see which CMMS solutions do reporting best.
7 Top reporting CMMS solutions in 2025
With dozens of CMMS platforms on the market, only a handful deliver the reporting depth and flexibility maintenance teams need to make data-driven decisions.
Here is our review of the top 7 reporting CMMS solutions in 2025
1. Limble CMMS
Limble CMMS is a modern, cloud-based maintenance platform built with usability and real-time reporting at its core. It’s widely praised for its intuitive custom dashboards and the ability to easily demonstrate ROI and maintenance performance to leadership.
Key reporting features and capabilities:
- Customizable dashboards: Limble lets you build drag-and-drop dashboards to monitor KPIs like downtime, PM compliance, and labor costs. Users often highlight how easy it is to customize reports without needing IT support.
- Automated and scheduled reports: Generate recurring reports that are automatically emailed to stakeholders on a schedule, saving managers hours of manual work.
- Work order analytics: Track completion rates, overdue tasks, and backlog trends to pinpoint bottlenecks and improve technician productivity.
- Cost and parts tracking: Provides granular cost reports, breaking down expenses by labor, parts, and assets. Some users note they’d like more advanced forecasting tools, but overall, cost tracking is very strong.
- Multi-site and team comparisons: Consolidates data across multiple facilities and allows drill-down reporting by site, team, or asset.
- Mobile-friendly reporting: Dashboards and KPIs can be accessed from Limble’s highly rated mobile app, giving managers and techs visibility in the field.
Here is what independent reviews say about Limble’s reporting features and capabilities:
“Limble allows us to report in full detail, which is something our current work order system lacks. The custom dashboards are cool too!” – Katelynn D. on Capterra
“User-friendly, provides many metrics to track and monitor data at work, leads to observations of what is working well/efficiently and what isn’t.” – Brady J. on G2
“Limble is very user-friendly and boasts a ton of features. This software has gotten great feedback across all levels of our organization. Limble has helped lower our response time to work requests, build logic into our PMs to facilitate processes implemented, and give management access to vital maintenance metrics through their custom dashboards.” – Verified User in Aviation & Aerospace on G2
“We were able to pull out Equipment ID and show exactly when the validations, calibrations, and scheduled and unscheduled PMs for that equipment occurred. Limble showed them everything they wanted to know and was able to do it very quickly.” – Corey M. on using Limble to streamline auditing
Pricing: Limble offers tiered, per-user pricing, with a free account available. Advanced reporting and analytics features are included in the Professional and Enterprise plans, while the Starter plan has more limited reporting and integration capabilities. You can find the exact cost for your team using Limble’s pricing calculator.
2. Fiix
Fiix is a cloud-based CMMS known for its flexibility and strong integration options, particularly when it comes to maintenance analytics. Its reporting tools are robust and appeal to organizations that need deeper insights and integrations with ERP, IoT, or business intelligence tools like Power BI.
Key reporting features and capabilities:
- Out-of-the-box dashboards and KPIs: Fiix provides prebuilt dashboards for essential metrics like PM compliance, downtime, and asset costs, making it easy to get started.
- Advanced analytics with Fiix Foresight: Their AI-powered analytics module identifies trends and anomalies in maintenance data. It’s one of Fiix’s standout features — but it’s only available on higher-tier plans.
- Custom and drill-down reports: Users can create custom reports and drill into underlying data for detailed insights (e.g., costs by asset or technician).
- ERP and BI integration: Seamless connections with ERP platforms and analytics tools for companies that need consolidated enterprise-wide reporting.
- Multi-site and multi-department reporting: Designed for organizations managing multiple facilities, allowing easy comparisons and consolidated performance views.
- Automated scheduling and delivery: Reports can be scheduled and automatically sent to stakeholders, helping keep leadership updated with minimal manual effort.
Here is what independent reviews say about Fiix’s reporting features and capabilities:
“Helpful for tracking projects, employee accountability, and providing detailed metrics. The app is helpful for on-the-go work order creation and even better that it works regardless if it’s connected to the internet.” – Audie M. on G2
“The logical layout, clear labeling, and well-organized modules make it easy to find what you need, whether you’re creating a work order, scheduling preventive maintenance, or analyzing asset performance. This emphasis on user experience significantly reduces the learning curve and encourages adoption across the team.” – Joe W. on G2
“I like that it comes as a complete package that meshes your work orders, asset inventory, preventive maintenance, parts tracking, and reporting all into one platform. You’re not bouncing between 4 different software; you get one complete package. The customization is my favorite aspect. You have all the control to make this product what you want it to be!” – Aaron W. on G2
Pricing: Fiix offers per-user subscription pricing with multiple tiers. The first paid plan starts at $45 per month per user. Core reporting is included in all plans, but advanced analytics (Fiix Foresight) and BI integrations are limited to Premium and Enterprise tiers.
3. Maintenance Connection
Maintenance Connection is a long-established CMMS popular with mid-sized to large organizations that need comprehensive asset tracking and regulatory reporting. It features a robust and configurable reporting suite, which is interesting to businesses with strict compliance requirements.
Key reporting features and capabilities:
- Extensive built-in report library: Offers a wide selection of preconfigured reports for work orders, compliance, and asset history, which can be customized to fit organizational needs.
- Drill-down analytics: Users can click through high-level dashboards into detailed data, such as individual work orders or failure types driving downtime.
- Compliance and audit reporting: Strong support for timestamped maintenance histories, safety inspections, and regulatory documentation.
- Multi-site and departmental reporting: Consolidates and compares performance metrics across multiple facilities and departments for enterprise-level visibility.
- Scheduling and automated delivery: Reports can be automated and delivered to stakeholders on a set time interval.
- Integration with BI tools: Supports exports and integrations with third-party BI platforms for deeper analysis, although setup may require IT support.
Here is what independent reviews say about Maintenance Connection’s reporting features and capabilities:
“Easy to customize to our needs. We have dozens of highly customized reports, rules, and scheduled jobs.” – Matt H. on Capterra
“The reports module is a beast! If you have ever had to create a report using Crystal Reports before you understand how complex reporting can get. Maintenance Connection makes creating reports simple to do. You do not have to be a wiz at SQL to create very sophisticated reports. I also like that I can copy or clone just about anything in the database.” – Verified Reviewer on Capterra
“The Maintenance Connection reporting engine is outstanding. It is very easy to create custom reports yourself without having to pay a third party consultant. The “Smart Reports” feature lets the user link directly back to source data. For example, if you have a purchasing report with all the POs for the month, you can click on a line item and be taken directly to the specific PO in question. Same with work orders….” – Boyd M. on Capterra
Pricing: Maintenance Connection provides tiered, per-user pricing, starting at $58 per user per month. They have a minimum contract requirement of 1 year. Core reporting and compliance tools are included in all plans, while more advanced integrations and analytics features are limited to enterprise-level packages.
4. MaintainX
MaintainX is a modern, mobile-first CMMS designed for fast adoption. While known for its intuitive interface and collaboration features, it also provides strong reporting tools that help maintenance teams track performance in real time.
Key reporting features and capabilities:
- Real-time work order analytics: Provides live updates on work order status and backlog so managers can address issues quickly.
- Customizable dashboards: Offers visual dashboards for KPIs like PM compliance, asset downtime, and technician productivity; easy to tailor for different roles.
- Mobile-friendly reporting: Reports and dashboards are fully accessible through MaintainX’s highly rated mobile app, making it simple to view data in the field.
- Asset and cost tracking: Tracks asset history and maintenance costs, though some users note that cost reporting could be more granular.
- Automated report delivery: Ability to schedule recurring reports to keep stakeholders informed without manual work.
- Multi-site reporting: Consolidates data across multiple locations and allows filtering by site or team for better comparisons.
Here is what independent reviews say about MaintainX’s reporting features and capabilities:
“The reports it can generate are incredibly helpful, and the ability to upload my old work procedures and have them re-written and cleaned up by the AI generation system was so easy and saved so much time. I love how modern it feels and just how many smaller useful things that are integrated into the system that I now use daily. ” – Luke T. on G2
“We have greatly improved our work reporting, predictability, and time management. Also, it highlights where more manpower could be used.” – Don S. on Capterra
“Easy to navigate, download/upload pictures, etc. Variety of TPM and RCM reports, use of QR codes and assets, parts.” – Davyd B. on Capterra
Pricing: MaintainX offers several pricing tiers with a per-user, per-month subscription model, beginning at $16. Basic reporting is included in all plans, but advanced analytics, security, and certain customization options are limited to higher-tier plans (Premium and Enterprise). They also offer a free basic plan for very small teams.
5. eMaint CMMS
eMaint CMMS, part of Fluke Reliability, is a cloud-based platform well-regarded for its configurable reporting and ease of integration. It’s especially popular among organizations that need detailed reporting for compliance, asset health, and cost tracking across large or complex operations.
Key reporting features and capabilities:
- Highly customizable reports and dashboards: Users can build reports tailored to their KPIs, including PM compliance, asset downtime, and cost allocation. Some praise the flexibility, but warn that it requires training to master.
- Drill-down capabilities: Move from high-level summary dashboards to the underlying work orders, parts, or costs driving the metrics.
- Automated and scheduled reporting: Reports can be emailed to stakeholders on a set schedule, saving managers time and ensuring consistent visibility.
- Compliance and audit-ready reporting: Time-stamped asset histories and inspection logs simplify regulatory audits and documentation.
- Multi-site and multi-department reporting: Consolidate performance metrics across facilities with filters for sites, teams, and asset types.
- Integration with BI tools and IoT: Supports integrations with enterprise analytics platforms and IoT systems for deeper predictive insights.
Here is what independent reviews say about eMaint’s reporting features and capabilities:
“I love how intuitive eMaint is. If you can use Excel, you will love that it is like that and better. If I had to pick one reason I would never leave Fluke, it would be the reporting functions. Being able to set up a report in a couple of minutes and have it auto-generating out to the team is amazing.” – Michael R. on G2
“The report building feature is an awesome tool to utilize in eMaint. We employ many weekly reports to analyze machine and maintenance technician efficiency. Building custom dashboards from this data with charts and graphs is also a great visual tool. ” – Verified User in Manufacturing on G2
“The reports are also a great tool to visualize the day-to-day operations. I’m a big fan of how it’s possible to separate and visualize the corrective vs preventive work done on each asset.” – Adrian L. on G2
Pricing: eMaint offers tiered subscription plans priced per user. Their starter plan (Team – $69 per user per month) offers standard reports and dashboards. Advanced analytics, custom dashboards, and integrations with BI or IoT tools are typically available in higher-priced tiers..
6. Upkeep
UpKeep is a mobile-first CMMS platform designed for ease of use and quick deployment. It’s popular among small to mid-sized teams that want simple yet effective reporting tools accessible from anywhere.
Key reporting features and capabilities:
- Prebuilt and customizable dashboards: Includes ready-to-use reports for KPIs like work order completion, downtime, and maintenance costs. Users appreciate the intuitive layout, though advanced customizations require higher-tier plans.
- Mobile-accessible reporting: Dashboards and reports are fully available through the UpKeep mobile app, making it easy for field teams and managers to stay informed on the go.
- Work order analytics: Tracks completion rates, backlog, and overdue tasks with drill-down functionality to pinpoint bottlenecks.
- Cost tracking and forecasting: Provides cost breakdowns by labor, materials, and asset; some users note that deeper predictive cost analysis would be a nice addition.
- Automated report scheduling: Managers can schedule recurring reports for stakeholders and avoid manual exports.
- Multi-site reporting: Consolidates and compares data across locations for organizations that manage multiple facilities. Requires the Enterprise plan.
Here is what independent reviews say about Upkeep’s reporting features and capabilities:
“The ease of inputting and collecting data for reports is fantastic. Makes looking at work orders in the beginning, in progress, and completed very easy. I know where to find information and to input data for our many building assets. It gives an outstanding view of the services that were required for the equipment to be used for future use. I can easily pull up any report for weekly and monthly reports.” – Verified User in Non-Profit Organization Management on G2
“I like to see the KPIs tracked for maintenance and reliability. Using the analytics captured by this program, we can show the importance of maintenance KPI tracking, the savings that can be developed in the department, and even asset health and reliability. ” – Verified User in Logistics and Supply Chain on G2
“The reporting and analytics tools have also been extremely beneficial. We can generate detailed reports on our maintenance activities, helping us identify trends and areas for improvement. This data-driven approach has led to more informed decision-making and better resource allocation.” – Verified User in Food & Beverages on G2
Pricing: UpKeep offers several per-user subscription tiers (Essential, Premium, Professional, and Enterprise). The Essential and Premium are fairly limited in terms of available analytics and saved history. More advanced reporting customization and analytics are only available in the Enterprise tier.
7. Fracttal One
Fracttal One is a cloud-native CMMS with a strong focus on mobility, IoT integration, and predictive analytics. It’s well-suited for teams that want modern, data-rich reporting capabilities accessible anywhere, and its interface is praised for being intuitive and visually engaging.
Key reporting features and capabilities:
- Visual performance dashboards: Provides interactive dashboards for KPIs like downtime, work completion, and asset costs; users often highlight the clean, modern visuals.
- Condition-based and IoT-driven reporting: Integrates with IoT devices to feed real-time asset condition data into reports, enabling predictive maintenance insights.
- Customizable and drill-down reports: Allows filtering and drilling into data by site, asset type, or maintenance category; customization is strong without requiring deep technical knowledge.
- Compliance and audit reporting: Generates time-stamped asset and inspection histories for regulatory or safety audits.
- Multi-location reporting: Ideal for distributed organizations; consolidates and compares data across sites, with clear segmentation options.
- Automated report delivery: Supports scheduled email delivery of recurring reports to keep stakeholders informed.
Here is what independent reviews say about Fracttal One’s reporting features and capabilities:
“Super cool tool, especially in the way it operates in the cloud, the reports that can be obtained and manipulated, and controlling the KPIs and the logs of the teams.” – Juan Carlos V. on G2
“The most useful and interesting aspect is the ease of use; it is very intuitive and always focused on data analysis. It provides us with a tool with various tracking functionalities, which helps us to have control and historical data.” – Jefferson V. on G2
“I also highlighted the ability to track costs, its platform to prepare performance reports, and the interconnection with devices and sensors to perform measurements in real time.” – José Luis P. on Capterra
Pricing: As with most CMMS solutions, core reporting and IoT integration features are available across plans, while more advanced analytics and predictive capabilities are typically included in higher-tier subscriptions. You will have to request a quote to get more pricing information.
What makes Limble one of the best reporting CMMS solutions on the market?
Limble has earned a reputation as one of the top reporting CMMS platforms because it strikes a balance between powerful analytics and ease of use.
Many maintenance teams struggle with tools that either lack depth or are too complex to use effectively. Limble solves this with intuitive dashboards that surface key data in real time, while still offering drill-down capabilities and customization needed by data-driven organizations.
What truly sets Limble apart is how accessible its reporting tools are. Managers can build custom dashboards without IT support, technicians can log data in the field using Limble’s mobile app, and stakeholders can receive scheduled reports automatically.
This makes it easy to set and track various KPIs like downtime, preventive maintenance compliance, and maintenance costs — all from one centralized platform.
Additionally, Limble’s multi-site comparisons give enterprise-level visibility for organizations managing several facilities. Combined with its audit-ready compliance reports and integrations with IoT, predictive analytics platforms, and ERP systems, Limble provides the insights teams need to reduce downtime, justify budgets, and demonstrate the ROI of their maintenance programs.
If you want a CMMS that offers robust but easy-to-use reporting, Limble stands out as one of the best choices on the market.
FAQ
What is CMMS reporting and why is it important?
CMMS reporting refers to the ability of maintenance management software to collect, organize, and present data about your maintenance activities in the form of dashboards and reports..
Reporting is important because it turns raw data into actionable insights. With accurate reports, you can:
- Identify problem assets before they cause major downtime.
- Track labor and part costs to control your maintenance budget.
- Track various KPIs and continuously improve team efficiency and productivity.
- Prove ROI to leadership and compliance to auditors.
What’s the difference between basic and advanced reporting in CMMS?
Basic reporting in a CMMS typically covers standard metrics such as completed work orders, overdue tasks, and total maintenance costs. These reports are usually prebuilt, giving you a quick snapshot of day-to-day operations.
Advanced reporting goes further by offering customizable dashboards, drill-down capabilities, and predictive insights. With advanced tools, you can analyze trends across multiple sites and even integrate IoT or ERP data for deeper analysis. This level of reporting is designed for teams that want to move from simply tracking activity to optimizing performance and demonstrating ROI.
What types of reports can a CMMS generate?
A modern CMMS can generate a wide range of reports, giving you visibility into every aspect of your maintenance operations. The most common include:
- Work order reports: Show completed, pending, and overdue work orders so you can track technician productivity and identify bottlenecks.
- Preventive maintenance compliance reports: Measure how often PM tasks are completed on schedule, helping you prove program effectiveness.
- Asset performance reports: Track KPIs like downtime, MTBF, MTTR, etc.
- Cost and budget reports: Break down spending by labor, parts, vendors, or assets to help you manage budgets and forecast future needs.
- Inventory usage reports: Monitor spare parts consumption and stock levels to avoid costly delays.
- Regulatory and audit reports: Provide timestamped records of inspections, repairs, and compliance-related tasks for audit readiness.
- Multi-site comparison reports: Benchmark performance across different facilities to highlight best practices and problem areas.
The exact reports available depend on the platform, but in general, a strong CMMS will let you customize, filter, and schedule reports so the right data is always at your fingertips.
How does CMMS reporting help improve maintenance performance?
CMMS reporting helps maintenance teams move from reactive firefighting to proactive, data-driven decision-making.
Reporting also improves efficiency and cost control. Work order and labor reports highlight where technician time is spent, while cost breakdowns make it easier to manage budgets and cut waste. With clear, real-time insights, you can optimize resources, extend asset life, and continuously improve your maintenance strategy.
How do CMMS systems handle compliance and audit reporting?
A CMMS automatically creates a digital, time-stamped record of every maintenance task, inspection, and repair. You can instantly generate reports that show exactly when work was done, by whom, and on which asset.
Some platforms, like LImble, also include audit-ready templates and compliance dashboards to simplify regulatory reporting. This makes it faster to demonstrate adherence to safety standards, environmental regulations, or other industry requirements.
Are predictive maintenance and AI-driven reports available in modern CMMS platforms?
Yes. Many modern CMMS platforms now include predictive maintenance capabilities that use sensor data, IoT integrations, and historical trends to forecast when equipment is likely to fail.
Some platforms also offer AI-driven reporting and analytics. These tools automatically detect patterns in your maintenance data, highlight anomalies, and suggest actions to improve reliability and reduce costs. While not every CMMS includes advanced AI features, they are becoming more common in top-tier solutions aimed at data-driven organizations.
