In manufacturing facilities, HVAC systems are mission-critical assets. They regulate temperature, control air quality, and keep sensitive equipment operating within safe limits. When they fail unexpectedly, production can grind to a halt — leading to expensive, unplanned downtime.
If you’re still using spreadsheets to manage preventive maintenance for this vital equipment, you’re taking unnecessary risks. Spreadsheets make it harder to track work orders, schedule inspections, and monitor asset health in real time.
HVAC software solves these problems by centralizing your maintenance program, automating scheduling, and providing actionable data to improve HVAC reliability.
In this guide, we review the 10 best HVAC preventive maintenance software solutions for 2025. We will split our list into two categories:
- 5 Best CMMS solutions for handling HVAC maintenance for in-house teams.
- 5 Best FSM platforms for large residential or commercial HVAC service companies.
Let’s dive straight in.
What is HVAC preventative maintenance software?
HVAC preventive maintenance software is a digital tool that helps you automate, organize, and track all the work required to keep heating, ventilation, and air conditioning systems running reliably. Instead of juggling spreadsheets and paper calendars, you get a centralized platform for all maintenance activities.
At its core, this type of software is designed to:
- Automate scheduling for recurring tasks like filter changes, inspections, and coil cleanings.
- Create and manage work orders for both planned maintenance and unexpected repairs.
- Maintain a complete digital history of every service, repair, and part used for each HVAC asset.
There are two main categories of HVAC preventive maintenance software:
- CMMS (Computerized Maintenance Management System): Best for in-house maintenance teams at facilities such as manufacturing plants or commercial buildings. The focus is on maximizing asset lifespan and ensuring operational uptime. Limble CMMS is a leading example in this category.
- Field Service Management (FSM) software: Best for HVAC contractors serving external customers. The focus is on scheduling technicians, managing customer service agreements, and invoicing for completed work.
Regardless of the category, the goal is the same — to support a proactive maintenance strategy that reduces downtime, controls costs, and extends the life of your HVAC assets.
Key features to look for in HVAC preventative maintenance software
Whether you manage HVAC assets for a large facility or run a team of service contractors, the right software should support all of your job planning and day-to-day work.
Must-have features include:
- Automated preventive maintenance scheduling
- Work order management
- Mobile app (preferably with offline mode)
- Asset profiles with complete service history
- HVAC scheduling, dispatching, and reporting tools
- Inventory management with low-stock alerts
These features ensure the platform you choose can truly streamline your operations and improve the reliability of your HVAC systems.
Automated preventive maintenance scheduling
This is the backbone of any proactive maintenance strategy. The software should let you set recurring schedules for all preventive tasks — from filter changes and coil cleanings to annual inspections.
The best systems trigger work orders automatically based on calendar dates (e.g., every 90 days) or equipment usage (e.g., every 500 runtime hours), ensuring critical HVAC upkeep is never missed.
Work order management
Work order management is your central hub for all maintenance activities — both planned and unplanned. A good system digitizes the entire process: creating a work order, assigning it to a technician, tracking progress, and logging completion details. Managers gain real-time visibility, while technicians get clear, step-by-step instructions for every job.
A powerful mobile app
Since HVAC work happens on-site, technicians need to manage jobs from their phone or tablet. A strong mobile app allows them to receive work orders, check service histories, access manuals, log notes, and take photos of issues. Offline functionality is a must, so work can continue in areas with poor or no internet connection.
Asset management and service history
Your software should keep a complete digital profile for every HVAC unit. This includes make, model, installation date, and a full service history of all work performed and parts used. This helps technicians troubleshoot recurring issues and allows managers to make smart repair-versus-replace decisions.
HVAC scheduling, dispatching, and reporting
Feature needs differ depending on the user:
- HVAC contractors (FSM software) benefit from a visual dispatch board showing technician locations and schedules in real time, making it easy to assign urgent jobs and optimize routes.
- In-house facility teams (CMMS software) need reporting dashboards that track asset performance KPIs like downtime, PM compliance, and Mean Time Between Failures (MTBF) to guide continuous improvement.
Parts inventory management
Running out of a critical filter, motor, or contactor can delay repairs and increase downtime. Inventory management functionality tracks your spare parts in storerooms or on technician trucks. The software should be able to automatically deduct parts from stock when used and alert you when levels are low, ensuring you always have the right parts on hand.
10 Best HVAC preventative maintenance software on the market right now
The “best” HVAC preventive maintenance software depends on your business model. An in-house maintenance team at a manufacturing plant has different requirements from an HVAC contractor serving residential customers.
To make your search easier, we’ve reviewed the top software solutions for 2025, organized by the two most common types of maintenance operations — in-house CMMS platforms and field service management (FSM) tools.
CMMS (Computerized Maintenance Management System)
A Computerized Maintenance Management System (CMMS) is built for organizations that manage their own HVAC assets inside facilities such as manufacturing plants, commercial buildings, or hospitals. The primary goals are improving asset reliability, maximizing operational efficiency, and minimizing unplanned downtime.
In the list below, we review the top CMMS platforms for 2025:
- Limble CMMS
- UpKeep
- Fiix
- MaintainX
- eMaint CMMS
1. Limble CMMS
Limble CMMS is an intuitive maintenance management platform designed to help in-house teams manage HVAC assets, streamline preventive maintenance, and reduce downtime. Its user-friendly interface and flexible features make it easy to plan, track, and optimize all maintenance work — without the complexity of traditional CMMS systems.
Best for: In-house maintenance teams in manufacturing plants, commercial buildings, schools, and other facilities looking for a modern, easy-to-use CMMS.
Key features:
- Excels at creating detailed preventive maintenance schedules based on calendars, runtime hours, or real-time sensor data.
- Provides robust asset management to track the entire service history, parts usage, and costs for every HVAC unit.
- Features a top-rated mobile app that is easy for technicians to use for managing work orders on the go.
- Offers a customizable dashboard for different roles and priorities, combined with detailed reporting and analytics to track KPIs like PM compliance and maintenance costs.
Pricing: Limble CMMS offers flexible subscription plans based on features and the number of users. You can use this pricing calculator to calculate the exact price. There is also a free trial available.
- “User friendly even for the field technicians who aren’t computer savvy!” – Allie C., HVAC Service Manager (Capterra review)
- “Limble was the lowest cost proposal. This product allows all plant employees to have easy, mobile access to all inventory, parts, work requests, and preventative maintenance tasks.” – Justin M., Power Plant Manager (Capterra review)
- “Very robust, but the thing that makes it a winner for me is the live data and how easy it is to set it up. Our old CMMS was always 2 or 3 days behind, and even then, it was cumbersome to pull reports. Now I have a dashboard that updates every 5 minutes and I can pick what data I want to see and how I want it displayed. My techs are MUCH better about tracking work orders and entering their information and hours worked. The app is also developed by Limble, so it’s a pretty seamless transition between the site and the app.” – Anonymous Verified User (G2 review)
- “The user interface of this software is very intuitive and requires very little training. Tasks can be tracked properly, and scheduling is drag and drop. The data tracking is very customizable and provides us with key actionable metrics that we were looking for. The ability to use this software on a mobile device was a game changer for our facility. The use of QR codes makes entering work request and starting PM tasks easy.” – Preston M., Engineering Manager (Capterra review)
2. UpKeep
UpKeep is a mobile-first CMMS that helps maintenance teams manage their assets, work orders, and parts inventory. It is designed to empower technicians with the information they need directly on their mobile devices.
Best for: Facilities and property managers looking for a mobile-first CMMS to organize their maintenance tasks.
Key features:
- Strong mobile app allows technicians to manage the full work order lifecycle from their phone.
- Clear asset management system for tracking maintenance history and scheduling PMs.
- Offers a comprehensive platform with modules for assets, inventory, and reporting.
Pricing: UpKeep offers several subscription tiers starting at $20 per user per month. You can try out the software with a free 7-day trial.
“UpKeep offers a robust set of features that streamline maintenance management effectively. The user interface is intuitive, and the mobile app is particularly useful for on-the-go updates. The work order management and asset tracking functionalities are standout features, making it easy to keep everything organized.” – Manju B., Director of Maintenance (Capterra review)
“Perfect software for the off-site team to receive their assigned activities and to report the progress of their tasks and their completion. It allowed us to make better use of our working hours, as they spend more time on site, rather than doing office reports.” Helene V., Director (Capterra review)
“UpKeep is a great service for managing work orders, tracking assets and scheduling your teams time. The request portal and phone app make it easy for our managers to submit maintenance requests and for our maintenance team to prioritize and respond in a timely fashion. The asset system is great for tracking parts and preventative and reactive maintenance that has been performed on individual items such as HVAC units.” – Liam L., Facilities and IT Manager (Capterra review)
3. Fiix CMMS
Fiix is a cloud-based CMMS that helps facilities manage HVAC maintenance through automated scheduling, digital work orders, and robust reporting tools. Its open API and integration options make it a strong choice for teams that want to connect maintenance data with other business systems.
Best for: Facilities that need a CMMS with strong integration capabilities and customizable workflows.
Key features:
- Comprehensive work order and asset management with detailed failure code tracking for root cause analysis.
- Strong reporting and dashboarding capabilities for analyzing maintenance KPIs.
- Offers a robust API for integrations with ERPs and other business intelligence tools.
Pricing: Fiix offers several tiered plans, including a free version for very small teams. Paid plans start at $45 per user per month, with each tier unlocking more advanced features, integrations, and support.
“I generally love the platform and its capacity/depth for our assets. This will likely be moved over into our other departments (Machinery, Construction) as I finish developing and implementing this for our HVAC PM department.” – Ryan H., HVAC Department Lead (Capterra review)
“FIIX helps us keep track of every detail – from supplies to purchasing. We especially love being able to keep track of asset details and information.” Anonymous Verified User (G2 review)
“Since our facility has been using the Fiix software our maintenance program has improved greatly. We have set up KPIs to track different maintenance activities. They also have an app that works very well and is easy to use. As a maintenance manager it is important to have a solid CMMS system in place and Fiix has checked all of those boxes for our organization.” – Donny S., Maintenance Manager (Capterra review)
4. MaintainX
MaintainX is a mobile-first CMMS built to simplify work order management and preventive maintenance. Its clean interface, real-time communication tools, and strong mobile features make it easy for teams to coordinate work and keep assets running smoothly.
Best for: Teams that prioritize real-time communication and a simple, user-friendly mobile experience.
Key features:
- Built-in messaging allows for instant communication on work orders, reducing delays.
- Excellent for creating and managing digital checklists and standard operating procedures (SOPs).
- A clean, intuitive mobile interface makes it easy for teams to adopt quickly.
Pricing: MaintainX offers a free basic plan for small teams. Paid plans are subscription-based and start at $16 per user per month. Higher tiers provide more advanced reporting, analytics, and integration features.
“Maintainx has overhauled how my entire company operates. Communication and documentation has allowed us to not lose track of information and increase accountability.” – Cody D., Facilities Manager (Capterra review)
“Works well on both the computer and cell phone app. Setup was really easy and the initiation team support was very helpful. The software has the ability to make graphs and dashboards very easily. The photo/document upload is super easy. We had very few issues with the transition to the system from our previous work order system.” – Alex B., Facilities Team Lead (Capterra review)
What I appreciate most about MaintainX is its user-friendly interface and real-time visibility into maintenance activities. It has significantly improved our ability to track work orders, schedule preventive maintenance, and ensure accountability across teams. The mobile accessibility is a game-changer—it empowers our technicians to update tasks on the go, reducing delays and improving communication. Overall, it’s helped us streamline operations and boost maintenance efficiency. – Nikunj P., Continuous Improvement Manager (G2 Review)
5. eMaint CMMS
EMaint CMMS is a feature-rich maintenance management platform designed for organizations that need deep customization and robust reporting. It’s designed for organizations that need to track, manage, and analyze complex maintenance operations to improve asset performance.
Best for: Large industrial or manufacturing facilities with complex assets and a need for deep customization and reporting.
Key features:
- Highly customizable dashboards and reporting tools for in-depth analysis of maintenance KPIs.
- Robust work order and preventive maintenance scheduling capabilities designed for complex environments.
- Strong asset and MRO inventory management features that can be tailored to specific operational needs.
Pricing: EMaint offers customized pricing based on features and the number of users, with plans starting at $69 per user per month.
“It has helped our plant avoid a substantial amount of machine downtime by being proactive and managing PMs. The features to add machine user manuals, work instructions, sign off forms, parts check out and more for each asset helps keep things organized in one place. The report building feature is an awesome tool to utilize in eMaint. We employ many weekly reports to analyze machine and maintenance technician efficiency.” – Anonymous Verified User (G2 review)
“Great for tracking downtime and equipment issues, and equipment costs. Great for keeping track of spare parts inventory.” – Jason R., Maintenance Coordinator (Capterra review)
“eMaint created effort less PM maintenance and made it paperless. All activities monitored and flagged no missed inspections and 100% audit compliance. Working on condition monitoring with Fluke vibration sensors that are excellent addition to our CMMS. Workload is captured/measured and adds value to our technicians performance and enables them to further develop and realise were we are falling behind.” – Kristijan A., Continuous Improvement Manager (Capterra review)
Field Service Management software
Field Service Management (FSM) software is designed to handle every aspect of running a residential or commercial HVAC service business. These all-in-one platforms help you schedule jobs, dispatch technicians, manage customer relationships, track inventory, and handle billing — all from a single system.
In the list below, we review the top FSM platforms for 2025:
- ServiceTitan
- FieldEdge
- Jobber
- Housecall Pro
- Service Fusion
6. ServiceTitan
ServiceTitan is a leading FSM platform built for large residential and commercial HVAC service companies. It combines scheduling, dispatching, customer management, and invoicing in one system, with advanced tools to help contractors grow revenue and improve efficiency.
Best for: Large HVAC service businesses that need a robust, all-in-one platform with strong reporting and sales tools.
Key features:
- Combines scheduling, dispatching, sales, marketing, and reporting in one powerful platform.
- Offers in-depth analytics to track profitability and technician performance.
- Includes tools designed to increase revenue, such as features for building estimates and managing service agreements.
Pricing: ServiceTitan offers per-technician pricing based on business size and features. You need to contact their sales team to get an exact quote.
- “ServiceTitan is able to create and pull any report that I want. It is very robust and all encompassing. It tracks multiple data points and has the ability to integrate with multiple vendors to help streamline efficiency. The ability to create marketing campaigns and pricebooks has been beneficial to our company.” – Tony S., HVAC Dept Manager (G2 review)
- “ServiceTitan is a powerful software that streamlines HVAC operations by offering features like dynamic scheduling, real-time invoicing, CRM, and inventory management. Its reporting, customer engagement tools, and integrations with accounting software help businesses increase efficiency, improve customer service, and drive profitability.” – Sara L., Owner (G2 review)
- “It is so nice to have everything in the same spot, invoicing, dispatch, pricebook, inventory, payroll, etc. There is a good connection and communication between the office and the field because of the software.” – Brett S., Owner (Capterra review)
7. FieldEdge
FieldEdge is a long-standing FSM software that provides a deep feature set for managing service operations. It is particularly well-regarded for its real-time communication tools and integration with QuickBooks accounting software.
Best for: HVAC service companies looking for a reliable FSM platform with strong mobile capabilities, invoicing, and customer management.
Key features:
- Widely considered to have one of the best integrations with both QuickBooks Desktop and Online.
- Robust capabilities for managing service agreements, dispatching technicians, and invoicing.
- Mobile app for technicians with work orders, job notes, and payment collection.
- Includes features to help technicians upsell and propose solutions while in the field.
Pricing: FieldEdge offers customized pricing based on company size and features. You will have to contact their sales team for details.
- “A cloud-based software that integrates with quickbooks is what we were looking for. This isn’t 90’s anymore and our company likes to be ahead of the curve so the “DOS” based dispatching software wasn’t even an option. We were looking for a dispatching program that would allow for the technicians to invoice in the field in real time and streamlines the billing process. Field Edge has given that to our company and so much more.” – Stephanie M., Office Manager (Capterra review)
- “We began using ESC primarily to help with scheduling and managing HVAC service agreements. The software was VERY simple to learn in that regard, but offered much more than we expected. Having used the software for a few years now, it has helped to revolutionize everything from our dispatching style and the way we communicate with customers, to the way we bill out repairs and manage our contract work.” – Reid A., Business Manager (Capterra review)
- “Being able to manage the entire customer experience from lead to invoice has streamlined our company workflow and allowed us to manage significantly more work. Our customer success manager and all of the support teams are extremely responsive and helpful. ” – Anonymous Verified User (G2 review)
8. Jobber
Jobber is a versatile FSM platform designed for small to mid-sized HVAC service companies. It simplifies scheduling, quoting, invoicing, and customer communication. It is a strong choice for contractors who want a straightforward, easy-to-use solution.
Best for: Smaller HVAC businesses that need an affordable, all-in-one FSM tool with quick setup and minimal training requirements.
Key features:
- Known for its simple, intuitive interface that requires minimal training for the team.
- Excels at the essentials: scheduling, quoting, invoicing, and customer communication.
- Offers online booking and a customer portal for a professional client experience.
Pricing: Jobber offers plans starting at $29 per month for one user, with additional fees for extra users. They typically offer a discount for paying annually and provide a free trial to test the software.
- “Jobber has alot of features that were missing from our previous platform that we really like. Those features include job costing, email marketing, time tracking, and estimate/invoice templates. We also like the general ease of use of the app.” – Douglas M., Office Manager (G2 review)
- “One of the key benefits of Jobber is its intuitive scheduling system, which makes organizing jobs much more manageable. Moreover, it has improved the payment process for both business owners and clients, facilitating easier invoice settlements. I particularly like the user-friendly dashboard available to clients, allowing them to request work and view their previous invoices with ease.” – Chris A., Site Superintendent (G2 review)
- “As a newer company, I was able to streamline operations and optimize my procedures quickly and easily with Jobber as the backbone of my information systems. Between integrations, quoting, invoicing and so on being so easy to use in the field and at the office. Unfortunately, it isn’t optimized for HVAC companies that use maintenance agreements (service contracts) without some form of workaround.” – Mark M., Owner (G2 review)
9. Housecall Pro
Housecall Pro is an FSM platform tailored for small to mid-sized residential HVAC service companies. It offers an easy-to-use interface, helping contractors schedule jobs, manage customer relationships, and handle billing from anywhere.
Best for: Home service businesses that want a simple, mobile-friendly FSM tool with built-in marketing and payment features.
Key features:
- Excellent features for online booking, automated reminders, and customer notifications.
- Includes tools for email marketing, postcard campaigns, and managing online reviews.
- Combines scheduling, dispatching, and payments in one easy-to-use app.
Pricing: Housecall Pro provides several tiered monthly plans (Basic, Essentials, and Max) based on the number of users. The Basic plan starts at $59/month.
- “I love how Housecall Pro integrates scheduling, invoicing, and customer management in one easy-to-use platform. It simplifies complex tasks and improves overall efficiency.” – Renz I., Sales Administrator (G2 review)
- “When we implemented HCP into our business, it was a smooth transition and organized all of our customers with attached jobs and invoices. The HCP team has quick responses anytime I have a question. We use it daily to schedule estimates which also makes booking jobs a breeze! I run the office and the techs can attach pictures and notes right to the job. Receiving reviews, automatic reminders for past due invoices, revenue reports, HCP has it all. ” – Nick R., Office Manager (G2 review)
- “Housecall Pro makes it so easy to have all of the information in one place. You are able to see the status of service calls and invoice homeowners directly from the app. Another great feature is offering direct communication with customers and employees via text from the app. The convenience of an online dispatching system is that information can be accessed and updated in real-time so that everyone has accurate information at all times. – Kathryn S., HVAC Dispatcher (Capterra review)
10. Service Fusion
Service Fusion is an FSM platform built for growing HVAC service companies that need an affordable, all-in-one solution. Its pricing is based on features instead of users, which is a major differentiator.
Best for: Growing HVAC businesses that want robust features without paying for each additional technician or office user.
Key features:
- Pricing model allows for unlimited users, which is highly scalable.
- Provides a full suite of features including customer management, scheduling, dispatching, and invoicing.
- “Caller ID” feature provides customer information as soon as a call comes in.
- GPS fleet tracking allows managers and dispatchers to track assets and technicians in real-time.
Pricing: Service Fusion offers tiered monthly plans based on the level of features required. They have three pricing tiers (Starter, Plus, and Pro), which you can expand with various add-ons.
- “This crm has so many features that are relevant and critical to hvac type businesses. Everything from job management to scheduling and dispatching is integrated. The email functionality is very impressive as well.” – Dianna S., Administrator (Capterra review)
- “It takes into account real life experience of the users, providing features that make life easier. For example, consultations, estimates, communications, approvals, schedules, invoices, photos and documents are tied together seamlessly in a project pipeline. Don’t forget about the mobile app for field use!” – Joshua L., Service Manager (Capterra review)
- “Service Fusion is a great application for businesses like ours where there is a heavy need for organization in our billing both online and on site for our customers. As an HVAC business the majority of our customers pay following a repair so it is necessary for our techs to be able to easily create invoices on site with the ability to collect payment as well as provide a receipt.” – Kenneth R., Service Manager (G2 review)
How to choose the right HVAC preventive maintenance software for your needs [checklist]
With so many options on the market, selecting the right software can feel overwhelming.
Use this simple step-by-step checklist to narrow your choices and confidently choose the best HVAC preventive maintenance platform for your team.
Step 1: Define your primary goals
Before comparing features, be clear about what you want to achieve. Are you aiming to reduce equipment downtime by a certain percentage, improve PM compliance, or streamline customer invoicing? Having specific goals makes it easier to evaluate which software aligns with your priorities.
Step 2: List your must-have features
Based on your goals, create a short list of non-negotiable features. Refer to the key features we discussed earlier in this guide and decide which are critical for your operation — for example, a powerful mobile app, advanced reporting capabilities, or a visual dispatch board.
Step 3: Create a shortlist of vendors
Using your goals and feature list, pick 3–4 vendors from our reviews that match your business type (in-house facility team vs. service contractor) and company size.
Step 4: Schedule live demos
Never commit to software without seeing it in action. A live demo lets you ask workflow-specific questions and test how the platform handles real-world scenarios. This is the best way to confirm whether the software is truly a fit.
Step 5: Get your technicians involved
Your technicians will be the primary users, so their buy-in is crucial. During the trial or demo, let them test the mobile apps from your shortlisted vendors. Software that’s easy for them to use is far more likely to be adopted successfully.
Step 6: Ask about support and training
Find out how the vendor will help you get set up and what their ongoing support looks like. A great product backed by responsive customer service is essential for long-term success.
Why facilities choose Limble for HVAC and asset maintenance
When we talk about HVAC maintenance, many platforms are built for service contractors. But in-house maintenance teams at manufacturing plants and other facilities have a different priority: maximizing the reliability and lifespan of their own critical assets.
Limble CMMS is built from the ground up for that mission. Here’s why top facility teams choose Limble:
- Software your team will actually use: Limble’s user-friendly interface and powerful mobile app make adoption quick and easy. Technicians can capture accurate data right on the plant floor.
- A best-in-class preventive maintenance engine: Go beyond basic calendars. Create PM schedules for HVAC systems and other assets based on time, usage, or real-time sensor readings to predict and prevent breakdowns.
- The data you need to prove your impact: With instant dashboards and automated reports, you can track asset performance, monitor costs, and show the ROI of your maintenance program to management.
Stop firefighting and take control of your HVAC maintenance efforts. Get started by creating a free account.
FAQs
What is the main difference between a CMMS and Field Service Management (FSM) software?
The primary difference is who the end customer is.
- A CMMS is for in-house teams managing their own organization’s assets (e.g., maintaining HVAC units in a factory you own). The focus is on maximizing asset reliability and uptime.
- FSM software is for service contractors who manage work for external customers (e.g., an HVAC company servicing residential homes). The focus is on efficiently dispatching technicians, managing customer relationships, and handling invoicing.
Can I use this software to manage other types of assets besides HVAC?
Yes. While this guide focuses on HVAC, a robust CMMS like Limble can serve as a central hub for all your facility’s assets. You can manage production machinery, company vehicles, plumbing systems, electrical equipment, and more — all using the same preventive maintenance and work order management tools.
How much should I expect to budget for this type of software?
Pricing varies widely. Small to mid-sized business software is often billed per user, per month, with different tiers offering more features. Enterprise-level platforms typically provide custom quotes based on your needs. When budgeting, factor in both the subscription cost and any one-time expenses for data migration or team training.
What does the implementation process usually involve?
For modern, cloud-based HVAC preventive maintenance software, implementation typically includes three stages:
- Setup and configuration: Customize the software to match your workflow, including user permissions, work order fields, and locations.
- Data migration: Import existing data such as asset lists, parts inventory, and current maintenance schedules.
- Team training: Onboard managers and technicians, focusing on key tools like the mobile app to ensure adoption.
How does this software help with maintenance compliance and record-keeping?
All preventive maintenance software should keep a permanent, digital, time-stamped record of every maintenance task. You should be able to instantly generate reports for any asset to prove that required maintenance was completed on schedule. This makes preparing for safety inspections or regulatory audits faster, easier, and less stressful.
What is the preventive maintenance program for HVAC?
A preventive maintenance program for HVAC is a structured plan to keep heating, ventilation, and air conditioning systems running efficiently and reliably. Instead of waiting for equipment to break down, preventive maintenance schedules regular inspections, cleanings, and part replacements to prevent failures before they occur.
Typical tasks in an HVAC preventive maintenance program include:
- Changing air filters
- Cleaning coils and drain lines
- Inspecting belts, motors, and electrical connections
- Checking refrigerant levels and system pressures
- Testing thermostats and safety controls.
By following a preventive maintenance program, you can extend equipment lifespan, improve energy efficiency, maintain indoor air quality, and avoid costly unplanned downtime.