UpKeep vs Fiix: 2025 Mega Comparison (+Better Options)

Many businesses struggle with maintenance management, facing challenges like difficulty tracking tasks and preventing equipment breakdowns. Without a Computerized Maintenance Management Systems (CMMS), managing work orders, assets, and inventory can become inefficient. Communication between maintenance teams and other departments also often falters, while paper-based processes result in lost records and hinder data analysis. These inefficiencies make it tough to schedule preventative maintenance, optimize workflows, and demonstrate the true ROI of maintenance efforts.

UpKeep and Fiix are two common CMMS solutions that can address some of these challenges. By centralizing maintenance operations, they improve asset reliability, reduce downtime, and streamline workflows, making it easier for businesses to manage and optimize their maintenance processes.

• UpKeep: Mobile-first CMMS that simplifies maintenance and operations for businesses of all sizes. Its intuitive interface enables users to manage work orders, track assets, and optimize operations seamlessly from both smartphones and desktops.
• Fiix: Cloud-based solution designed to optimize maintenance and improve asset performance for small to medium-sized businesses. Its user-friendly interface and scalability make it a great fit for businesses with dispersed assets.

While Fiix and UpKeep are common CMMS software, the ideal choice for your business hinges on its specific needs, size, and budget. Despite their appealing marketing, real-world customer feedback has pointed out limitations in integrations, features, or reporting. A thorough evaluation of your needs is crucial to making the right decision.

In this comparison, we’ll dive deep into the features, pricing, pros, and cons of Fiix and UpKeep to help you determine the best maintenance software for your business. We’ll also explore alternative solutions that may offer better options, ensuring you have all the information you need to make an informed decision.

UpKeep vs Fiix CMMS at a glance

UpKeep overview

UpKeep is a user-friendly, mobile-first CMMS that offers quick implementation and an easy interface, making it ideal for teams on the go to manage tasks and improve efficiency with minimal setup.

• Mobile-first design: Intuitive mobile app enables technicians to efficiently manage work requests, access asset information, and update statuses via their mobile devices, from any location.
• Ease of use: Simple interface and quick setup, making it accessible to users with varying technical expertise.
• Work order management: Efficient work order creation, assignment, and tracking features, including customizable checklists and real-time updates.

Who should consider UpKeep?

UpKeep is ideal for businesses that prioritize a user-friendly, mobile-centric maintenance management experience. It’s perfect for those who require quick implementation and ease of adoption, offering a streamlined solution for managing work orders and preventative maintenance, especially in the field.

Fiix overview

Fiix is a cloud-based CMMS with strong features and scalability, helping businesses manage assets efficiently and use analytics to optimize maintenance operations and performance.

• Data-driven Insights: Uses data to analyze asset performance, offering insights into downtime, repair history, and asset condition. This helps businesses make informed decisions, prioritize maintenance, reduce unplanned downtime, and extend asset life.
• Scalability: Offers flexible configurations and features that can adapt to a company’s changing needs. With capabilities like advanced reporting and asset management, it supports evolving maintenance requirements over time.
• Integrations: Supports integrations with various business systems, improving data flow and streamlining workflows. This helps connect maintenance operations with other areas of the business, making coordination more efficient.

Who should consider Fiix?

Fiix CMMS is ideal for businesses that require a comprehensive system with advanced asset management and analytical capabilities. It’s also well-suited for those needing a scalable solution to support expanding operations and value seamless integration with other critical business systems.

Key differences

Recap

UpKeep is a mobile-first, user-friendly CMMS focused on simplicity and quick implementation, making it ideal for teams on the go. Fiix, on the other hand, offers a more comprehensive solution with advanced asset management, analytics, and scalability. While UpKeep is best suited for businesses seeking ease of use and mobility, Fiix caters to those needing deeper functionality and integration with other business systems. The right choice depends on your specific maintenance needs and business requirements.

Why Limble CMMS is a better option

​When evaluating CMMS vendors, Limble CMMS emerges as a superior choice compared to UpKeep and Fiix, offering enhanced user experience, customization, and comprehensive features.

User-friendly interface and quick adoption

Limble’s intuitive design facilitates swift adoption, with users noting its ease of use and accessibility. Jordan C. shared, “What I like most about Limble CMMS is its user-friendly interface. We’re building our Preventative Maintenance program from scratch and moving our maintenance team from pen and paper to Limble. The intuitive layout has made this transition easier, and it helps streamline creating a running inventory and organizing assets efficiently.”

Customization and flexibility

Limble allows businesses to tailor features and workflows to their specific needs. Joseph H. highlighted, “The flexibility, no doubt. You can make this software work for any situation, the only limit is your imagination…” 

Robust reporting and analytics

Limble provides deeper, customizable insights into maintenance performance. A verified user mentioned, “the thing that makes [Limble] a winner for me is the live data tracking and how easy it is to set it up. Our old CMMS was always 2 or 3 days behind, and even then, it was cumbersome to pull reports. Now I have a dashboard that updates every 5 minutes and I can pick what data I want to see and how it is displayed.” 

Comprehensive asset management

Limble offers detailed tracking of asset histories, providing insights that inform maintenance strategies. A verified user in building materials shared, “​Its thoughtful design simplifies work order tracking and asset management, making it accessible for teams of all technical backgrounds.” 

Efficient inventory management

Limble streamlines inventory tracking, helping businesses minimize waste and optimize stock levels. David W. stated, “Limble allows me to streamline my assets with the work orders and the purchase orders. The technicians can be alerted immediately as to a variety of situations, and inventory has been made ten times easier with this program.” 

Exceptional customer support

Limble’s dedicated support and thorough onboarding process ensure a smooth transition. Michael D. noted, “What I love most about Limble is the coaching received from Customer Success Manager Ciro Cuellar. His approach is very methodical and laid back training my team through the software and configuration stage. His knowledge is impeccable and knows the ins and outs of the system. He even introduced us to features we’ve never even thought of using!”

Limble CMMS surpasses UpKeep and Fiix by offering a more intuitive interface, greater customization, robust analytics, and exceptional customer support, making it a more suitable choice for businesses seeking an efficient and adaptable maintenance management solution.

UpKeep overview: Features, use cases, pricing, pros & cons

UpKeep is a user-friendly, mobile-first CMMS designed to help with simpler maintenance needs. Its quick implementation and straightforward interface make it an ideal choice for teams on the go, allowing them to easily manage tasks and improve efficiency without complex setup or training.

Key features

• Mobile Work Order Management: Mobile app streamlines work order creation, assignment, and tracking, allowing technicians to manage tasks efficiently from any location.
• Preventive Maintenance Scheduling: Calendar-based scheduling allows users to set recurring maintenance tasks, minimizing downtime and extending asset lifespan with automated reminders.
• Asset Tracking and Management: Asset tracking with customizable fields, photos, and location data, providing quick access to asset history and maintenance records.
• Inventory Management: Simplify inventory tracking with features for managing parts and supplies, setting reorder points, and tracking stock levels.
• Reporting and Insights: Basic reporting capabilities to track work order completion, maintenance costs, and asset performance, providing insights for informed decisions.

Main use cases

• Field Technicians: Mobile-first design enables field technicians to receive work orders, update statuses, and access asset information directly from their smartphones or tablets.
• Maintenance Managers: Provides managers with real-time visibility into work order progress, technician activity, and asset status, allowing for efficient task assignment and team management.
• Small Business Owners: Ease of use and quick setup make it an ideal solution for small businesses looking to streamline maintenance operations without extensive training.

Pricing plans

UpKeep offers four pricing plans: the Lite plan at $20 per user/month includes basic features like work orders and asset management, while the Starter plan at $45 per user/month adds preventive maintenance, inventory management, and reporting. The Professional plan provides advanced features like custom checklists and analytics, with pricing tailored to business needs, and the Business + plan, for multi-location businesses, includes workflow automation, custom integrations, and API access, with custom pricing.

Pros

• “Upkeep is a good platform for managing maintenance needs and keeping track of assets.” – Brad B, Mid-Market User on G2
• “I enjoy UpKeep most days” – Ryan S, Facility Manager User on G2
• “Upkeep is very easy to use but the PMs are not easy to create” – Verified User in Biotechnology on G2

Cons

• “Upkeep keeps breaking and it’s costing thousands of dollars.” – Tyler D, Director of Implementation, User on G2
• “Bugs and slow at times. The lock-out-Tag-out capability isn’t what I wish.” – Verified User in Farming, Mid-Market, User on G2

Why is Limble a better option?

• User Interface: Limble’s interface is often considered more modern and intuitive, simplifying navigation compared to UpKeep.
• Customization: Limble offers greater customization of workflows and reports, allowing for a more tailored experience than UpKeep.
• Reporting: Limble provides more in-depth reporting and analytics, offering more actionable insights than UpKeep’s basic reporting.
• Communication: Limble’s communication tools are generally more robust, facilitating better team collaboration than UpKeep.
• Asset Management Detail: Limble allows for more detailed recording of asset history, providing a deeper level of tracking compared to UpKeep.
• Inventory Management: Limble’s inventory system is more comprehensive, aiding in better stock control than UpKeep.
• Customer Support: 24/7 access to in-house, US-based customer support via chat, email, or phone. No plan restrictions – all Limble customers receive premium support. 

Real customers who choose Limble over Upkeep

• “cost and just did not work well for what we need more options with Limble” – Joseph C. Maintenance Supervisor User on Capterra
• “One of the biggest reasons I chose Limble was the stellar customer service reviews. I entered the quest for a CMMS, thinking I knew what I wanted. When I started reviewing the three systems, Limble was not at the top of my list. Another reason I chose Limble was because of the all-in pricing. I don’t have to pay extra for training/implementation.” – Larry M. Sr Maintenance Technician User on Capterra

Fiix CMMS overview: Features, use cases, pricing, pros & cons

Fiix is a cloud-based CMMS offering a strong set of features and scalability. It helps businesses efficiently manage assets and provides valuable analytics to improve maintenance operations, making it a practical choice for those looking to optimize asset performance.

Key features

• AI-Powered predictive maintenance: For additional cost, Fiix offers AI features to aid with analyzing equipment data, predicting potential failures and enabling proactive maintenance to minimize downtime.
• Comprehensive asset management: Robust asset tracking, including maintenance history, performance metrics, and warranty management..
• Advanced work order management: Creation, assignment, and tracking of work orders with customizable workflows, task dependencies, and real-time updates.
• Integrated inventory management: Track parts and supplies, manage stock levels, automate purchase orders, and optimize inventory costs.
• Robust reporting and analytics: Fiix provides reporting and analytics, including customizable dashboards and key performance indicators (KPIs), for data-driven decision-making and performance optimization.

Main use cases

• Maintenance engineers: Fiix empowers maintenance engineers with predictive insights, detailed asset information, and efficient work order management to optimize maintenance strategies and reduce equipment failures.
• Maintenance managers: Fiix provides managers with real-time visibility into maintenance operations, asset performance, and team productivity, enabling them to optimize schedules, allocate resources effectively, and track KPIs.
• Operations directors: Fiix helps operations directors minimize disruptions by improving asset reliability, reducing downtime, and ensuring timely maintenance through data-driven insights.

Pricing plans

Fiix offers four pricing plans: the Free plan includes basic features like work order creation and preventive maintenance tasks. The Basic plan at $45 per user/month adds unlimited preventive maintenance, reporting, and support. The Professional plan at $75 per user/month includes additional features such as multi-site management, advanced notifications, and custom reports. The Enterprise plan offers a customizable solution with enhanced security, integration options, and is priced based on business requirements.

Pros

• “Easy to navigate to log data to record our work to track it and be more consistent handling man hours and the need to add additional staffing based on findings where we are short in areas.” – Randy M. Mid-Market User on G2
• “Fiix has helped our 3 shifts of technicians communicate better and to be more efficient.” – Dustin K. Operations Engineer, Small-Business User on G2
• “It’s easy, flexible and friendly to use .” – Verified User in Food & Beverage, Small-Business User on G2

Cons

• “Not the best for planning and scheduling work orders.” – Rey G. Facilities Operations Coordinator, Enterprise User on G2
• “Cost for everything. Any help you need comes at a cost.” – Jeremy R. Enterprise User on G2
• “The part that I have never liked is the inventory module, to me it seems clunky and should be simpler to use and implement.” – Cris R. Maintenance & IT Supervisor, Mid-Market User on G2

Why is Limble a better option?

• Ease of Use: Limble is often considered more user-friendly and easier to implement than Fiix, especially for smaller teams.
• Mobile Experience: Limble’s mobile-first design provides a more streamlined mobile experience compared to Fiix.
• Customization: Limble offers a high degree of customization, allowing for more flexible adaptation to specific workflows than Fiix.
• Customer Support: Limble is often praised for its responsive and personalized customer support, potentially exceeding Fiix.
• User Experience: Limble is often described as easier to learn than Fiix.
• Inventory Management: Limble has a very user friendly inventory management system, that allows for easy tracking compared to Fiix.
• Cost-Effectiveness: Limble’s pricing may be more cost-effective for small to medium-sized businesses compared to Fiix’s enterprise-focused pricing.

Real customers who choose Limble over Fiix

• “Limble offered us more varied options to choose from with a better pricing compared to other two and it also aligned with our business needs.” – Aniruddha T., Operations Support User on Capterra
• “We ultimately chose Limble CMMS because of its user-friendly and modern interface. It also offered flexibility in scheduling, which better accommodates our workflow. The demo and customer service were top-notch, making it clear that Limble would meet our needs both now and in the future.” – Jordan C. PM Coordinator User on Capterra

How to choose the right CMMS software for your business?

1. Define your maintenance management needs:

• Objectives: What are your primary goals for implementing a CMMS? (e.g., reduce downtime, improve asset reliability, streamline workflows, optimize inventory, control costs, improve safety)
• Assets: What types of assets will you be managing? (e.g., equipment, vehicles, facilities, IT infrastructure) How many assets?
• Team size and structure: How many users will need access? Which teams will be using it (maintenance, operations, facilities)?
• Workflows: Describe your current maintenance processes. Where are the pain points? What needs to be improved?
• Integrations and APIs: What other systems need to integrate with the CMMS? (e.g., ERP, inventory management, SCADA)
• Budget: What is your budget for CMMS software?
• Scalability: Do you anticipate growth in assets, team size, or complexity?

2. Evaluate CMMS platforms

• Fiix CMMS:
  • Strengths: Advanced AI-powered predictive maintenance, robust feature set, scalable for large enterprises, comprehensive asset management.
  • Considerations: Can be more expensive and complex to implement than some other options.
• UpKeep CMMS:
  • Strengths: User-friendly mobile app, quick implementation, easy-to-use interface, strong work order management for mobile teams.
  • Considerations: Reporting and analytics may be less robust than some competitors, may not be the best option for extremely complex or large scale operations.
• Limble CMMS:
  • Strengths: User-friendly interface, strong mobile app, excellent customer support, highly customizable, robust inventory management, good balance of features and affordability.
  • Considerations: May not be the best fit for extremely complex enterprise-level operations with highly specialized needs.

• Other providers: Explore alternatives like UpKeep, Hippo CMMS, eMaint, Asset Panda, and others, based on your specific needs and industry.

Check out our in-depth review of the best CMMS software available on the market.

3. Compare pricing and features

• Pricing models: Understand the different pricing models (e.g., per user, per asset, tiered plans) and how they align with your budget and anticipated usage.
• Feature set: Prioritize the must-have features for your business. Don’t pay for features you won’t use.
• Free trials or demos: Test the software thoroughly before committing.

4. Consider user experience

• Ease of use: Choose a CMMS with an intuitive interface that your team will find easy to adopt and use. This is crucial for successful implementation.
• Mobile accessibility: If your team works in the field, a robust and user-friendly mobile app is essential.
• Reporting and dashboards: Evaluate the reporting capabilities and ensure they provide the insights you need to track performance and make informed decisions.

5. Prioritize data security and compliance

• Data security: Ensure the CMMS provider has robust security measures in place to protect your data.
• Compliance: Verify that the vendor complies with relevant industry regulations and data privacy standards.

Limble CMMS — The ideal alternative to UpKeep and Fiix

Limble CMMS is a comprehensive, user-friendly solution designed to help businesses streamline their maintenance operations and improve asset management. With its flexible features, competitive pricing, and exceptional customer support, Limble stands out as an ideal choice for organizations looking to enhance efficiency and reduce downtime. Its intuitive interface and customizable tools allow businesses to adapt the platform to their specific needs, providing a tailored solution that fits seamlessly into existing workflows.

Whether you’re looking to optimize work order management, improve inventory tracking, or ensure more reliable equipment performance, Limble offers the tools you need to drive operational success. The platform’s all-in pricing ensures there are no unexpected costs for training or implementation, making it a transparent and cost-effective choice for businesses of all sizes.

If you’re ready to take your maintenance operations to the next level, now is the perfect time to see how Limble can help. Request a demo today and discover firsthand how Limble’s powerful features and responsive support can transform your maintenance processes and drive efficiency across your organization. Our team is here to guide you every step of the way and ensure that Limble is the right fit for your business needs.

FAQ

Is Fiix or UpKeep 21 CFR Part 11 compliant out of the box?

No, Fiix or UpKeep is not 21 CFR Part 11 compliant out of the box, meaning they may not meet the strict regulatory requirements for industries like pharmaceuticals and biotechnology. Businesses that require 21 CFR compliance for electronic records and signatures should consider Limble, which is fully compliant from the ground up.

Can UpKeep do inventory cycle counts?

No, UpKeep does not support inventory cycle counts. Users who need advanced inventory management features should consider Limble”