Spare Parts Inventory Management Software
Get control of your inventory and costs
Find any part you need, when you need it. Limble streamlines the management of spare parts inventory across all of your locations and assets, triggering the reorder process before you run out.
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Simplify inventory tracking
Connect parts directly to work orders and track inventory in real time as it’s used. Keep your team focused on completing maintenance tasks, not searching shelves.
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Minimize equipment downtime
Automatic low-stock alerts ensure critical parts are always ready. Reduce recovery time and keep equipment running smoothly.
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Forecast better, spend less
Leverage historical data to forecast inventory needs and bulk purchase in advance. Avoid rush fees, redundant orders, and scale inventory management enterprise-wide.
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- MANAGE SPARE PARTS
- LINK RELATED ASSETS
- PARTS REORDERING
Seamlessly track and manage spare parts
Maintain detailed records of every spare part, including location, unit of measure, associated assets, work orders, and vendors. Limble’s custom fields and flexible organization make it easy to know where each part is and when they’re running low.
Link parts to related assets and vendors
Associate parts with specific equipment, machinery, and vendors. Track usage based on work orders and PMs, and perform inventory cycle counts within Limble.
Streamline parts reordering
Create purchase orders for the parts you need, sending them instantly to the appropriate vendor or syncing to your ERP for fulfillment. Buy parts in bulk and stock them in smaller units, so you always know exactly what’s on hand.
"We used to spend time looking at individual pieces of equipment. Now, with just a few clicks, I can tell you the asset health and stock status of our inventory."
Darwin Knight Co-Director of Maintenance VIEW CASE STUDY
Never run out of parts or overspend on spares again. Learn how in a personalized demo of Limble.
FAQ
What is spare parts inventory software?
Spare parts inventory software, also referred to as parts inventory management software, is a specialized tool designed to optimize your spare parts stock. Unlike managing parts manually with spreadsheets, this software helps you track and optimize inventory levels, automate replenishment using defined reorder points, and integrate with maintenance operations. Its goal is to ensure that critical parts are always available, preventing shortages and supporting the entire asset lifecycle, ultimately improving asset performance.
What are important spare parts inventory software features?
Spare parts inventory software provides essential functionality to enhance inventory control, streamline maintenance management, and improve forecasting for inventory items, all while ensuring a user-friendly experience and effective supply chain management.
- Inventory Tracking: Monitor stock levels, locations, and usage in real-time. This includes tools for performing regular inventory counts and supporting inventory audits.
- Automated Reordering: Set minimum/maximum levels and reorder points to trigger automatic procurement workflows and receive notifications, preventing stockouts.
- Integration with Maintenance Systems: Connect seamlessly with CMMS or EAM software to link parts usage directly to work order management and overall maintenance strategy.
- Usage History: Track consumption patterns to improve forecasting and optimize stock levels.
- Reporting and Analytics: Customize dashboards and generate user-friendly reports on inventory costs, low stock, turnover rates, and performance to support decision-making and prioritize critical stock needs.
- QR Code and Barcode Scanning: Simplify the tracking of inventory items with fast and accurate data entry.
- Multi-Location Support: Manage spare parts inventory across multiple facilities efficiently, ensuring optimal stock levels for all locations.
What are the benefits of a spare parts inventory software?
- Reduced equipment downtime: By ensuring the right parts are available when needed, you minimize delays in repairs and keep assets running.
- Lower inventory costs: Avoid the high costs of overstocking and understocking through better inventory optimization.
- Increased maintenance efficiency: Technicians spend less time searching for parts in the storeroom or verifying stock, allowing them to focus on maintenance tasks.
- Improved inventory accuracy: Gain real-time visibility into stock levels, reducing errors common with manual methods and making cycle counts or audits much simpler.
- Streamlined parts ordering: Simplify and automate how you order parts and manage information from different providers effectively.
- Better decision-making: Leverage data on usage patterns, costs, and supplier performance to make smarter choices about stocking levels and purchasing strategies.
Who uses spare parts inventory management solutions?
Spare parts inventory software is used across various industries to improve inventory management, streamline maintenance operations, and enhance profitability by reducing downtime and overstocking:
- Manufacturing: To manage spare parts for machinery, prevent production downtime, and maintain cost-efficient inventory levels.
- Facilities Management: For tracking and maintaining building systems like HVAC and lighting while minimizing unnecessary inventory costs.
- Transportation and Logistics: To monitor and manage spare parts for vehicle fleets, ensuring availability without overstocking.
- Energy and Utilities: For maintaining critical infrastructure like generators and pipelines, ensuring operational reliability and inventory balance.
- Healthcare: To guarantee the availability of spare parts for medical equipment, reduce downtime, and avoid excess inventory.
Having an effective inventory management system ensures optimal spare parts availability, supporting efficient operations and improving profitability across industries.
Is there a mobile app for managing spare parts?
Yes, Limble offers a mobile CMMS app for spare parts inventory management. Our #1 rated easiest-to-use CMMS software allows maintenance teams to track inventory, update stock levels, and manage reorders in real-time using mobile devices. With instant access to data, it streamlines inventory management, improves operational efficiency, and supports smarter decision-making both on-site and in the field.
Can Limble integrate with other systems and tools?
Limble’s CMMS software integrates seamlessly with IoT devices and other systems like ERP and EAM to enhance spare parts inventory management. These integrations streamline the parts procurement process and ensure inventory data is consistent across your business software. Connecting parts availability directly to preventive maintenance schedules and work order management ensures the right parts are always on hand, ultimately reducing equipment breakdowns and maximizing uptime. Learn more about our integrations.