Every maintenance team has the same challenge: keeping assets running without drowning in paperwork or reacting to constant breakdowns. Cloud-based CMMS solutions are the best antidote for that inefficiency and chaos.
By moving your maintenance program into the cloud, you get faster access to data, easier collaboration across teams, and real-time visibility into asset performance.
To make your search easier, we’ve reviewed the best cloud-based CMMS solutions on the market and shortened the list down to our top 10 picks. Whether you manage a single facility or multiple sites, this guide will help you find the platform that best fits your maintenance needs.
Cloud-based vs on-premise CMMS deployment
When choosing a computerized maintenance management system (CMMS), one of the first decisions you’ll face is how the software is deployed. The three main options are:
- Cloud-based CMMS deployment: With cloud-based deployment, the software is hosted on the vendor’s servers and accessed through a web browser or mobile app. Your data is stored securely in the cloud, and updates or patches are handled automatically by the provider.
- On-premise CMMS deployment: On-premise deployment means the software is installed and managed on your own company servers. Your IT team is responsible for setup, data storage, updates, and long-term maintenance.
- Hybrid CMMS deployment: Hybrid deployment combines both approaches. Some components run in the cloud, while sensitive data or specific features remain on your internal servers. This option is less common but can appeal to organizations with strict compliance requirements.
| Factor | Cloud-based | On-premise | Hybrid |
| Where data is stored | Vendor’s secure cloud | Internal company servers | Split between vendor cloud + internal servers |
| Time to deploy | Fast (days to weeks) | Long (weeks to months) | Moderate (depends on setup) |
| Deployment costs | Lower upfront, subscription-based | Higher upfront (licenses, servers, IT staff) | Medium to high |
| Pros | Accessible anywhere, automatic updates, scalable | Full control over data and security, no recurring fees | Flexibility, balance of control and convenience |
| Cons | Ongoing subscription fees, requires internet access | Costly setup, slower to scale, limited remote access | More complex setup and system maintenance, higher costs |
While each deployment type has its place, most organizations today are choosing cloud-based solutions for that speed, flexibility, and lower costs. But not all platforms are created equal. Below are the top 10 cloud-based CMMS solutions to consider.
10 Best cloud-based CMMS solutions in 2025
Not every CMMS makes the cut. To qualify for this list, a platform needs more than just basic work order tracking. The best cloud-based CMMS solutions offer strong preventive maintenance scheduling, user-friendly mobile apps, smooth multi-location management, and solid reporting tools that give you real-time visibility into performance.
Without further ado, here are our top picks.
1. Limble CMMS
Limble CMMS is a modern, cloud-based maintenance management platform built to help organizations move from reactive to preventive and predictive maintenance. It’s designed for ease of use, easy mobile access, and scalability — making it a strong choice for teams of all sizes.
Key features:
- Cloud accessibility: Access work orders, dashboards, and reports from any device with an internet connection.
- Preventive maintenance scheduling: Automate tasks based on time, usage, or condition to reduce downtime.
- Work order management: Create, assign, and monitor work orders in real-time. An online work request portal makes it easy for employees across the organization to submit and track maintenance requests.
- Mobile app with offline mode: Technicians can log work, add photos, and track assets even without connectivity, with automatic sync when back online.
- Real-time dashboards and analytics: Build custom dashboards and monitor KPIs like PM compliance, downtime, and costs in real time.
- Inventory management: Track spare parts, auto-deduct stock based on usage, and receive low-stock alerts. Quickly identify assets in the field using QR codes and NFC tags.
- Data security and compliance: Limble is SOC 2 Type II certified, with encrypted data storage, user-level permissions, and hourly backups to ensure data protection.
What people like most about Limble: Users highlight Limble’s ease of use and fast adoption, especially its intuitive mobile app and customizable dashboards that give technicians and managers real-time visibility.
“So far, we are very satisfied and have received a tremendous amount of support from the onboarding team and technical team. Limble is quick to respond whether it is a problem or with education about the system. The training library of videos is excellent and the live on-line training sessions offered are also great. We feel that this is the most user-friendly system of the systems reviewed, and our team feels Limble is a great fit for us.” – John M. on Capterra
“10/10 experience! I am greatly impressed with my CSM, as well as the whole support team. I have never waited longer than 15 seconds for a response. The implementation process is greatly impacted by the quality of the CSM you are assigned, and I couldn’t ask for a better one! Extremely helpful and intelligent. Overall, I am very impressed with Limble and constantly refer people to give it a shot!” – Oliver W. on Capterra
“Not only is Limble a well designed CMMS, the support staff is amazing. We were assigned our own personal Customer Success Manager (CSM), Kat Gwartney, and meet with her weekly to discuss our progress and for us to ask any questions. She is extremely knowledgeable and helpful. After every meeting she sends a meeting summary and recording of the call. There is also live online help, not a BOT. They always respond within a minute or two. Lastly, they have links to YouTube videos at the top of most screens that are tutorials on what that screen can do for you. Overall, I would highly recommend Limble.” (Kevin D. on G2)
What users dislike: Some reviewers note that initial setup can feel slow if you have a very large asset base to import, though Limble’s support team is praised for guiding the process.
Aside from independent reviews, Limble has a dedicated section for customer testimonials. Those provide a deeper dive into different challenges companies were able to overcome by leveraging Limble’s cloud-based capabilities. Examples include:
Pricing: Limble offers several pricing tiers (Standard, Premium+, Enterprise) depending on team size and features. You can find out the exact subscription price by using Limble’s pricing calculator. Alternatively, you can start testing the software right away by creating a free account.
2. Upkeep
UpKeep is a mobile-first, cloud-based CMMS designed to make preventive maintenance simple and accessible. Its intuitive interface and strong mobile app make it popular with teams that need quick adoption and real-time data capture.
Key features:
- Cloud-based access: Manage work orders, assets, and reports from anywhere with an internet connection.
- Work order management: Create, assign, and track tasks with photos, notes, and file attachments.
- Preventive maintenance automation: Schedule recurring tasks based on time or usage.
- Mobile app with offline mode: Technicians can work without connectivity and sync later.
- Data security and compliance: Get encrypted data storage, regular backups, and SOC 2 compliance for secure operations.
- Inventory management: Track spare parts usage and receive low-stock notifications.
What people like most: Users love UpKeep’s ease of use and mobile-first design, which allows technicians to log work in the field quickly, with minimal training.
“The preventive maintenance scheduling and asset tracking tools are both powerful and easy to use. We can now stay ahead of equipment failures, track repair history, and make smarter decisions. We know Who did the PM, When it was done, What task that PM has and when is the next PM.” – Mariano V. on G2
“Being able to track all locations and assets, develop history on assets to make informed decisions. The customer service and support are ready to assist and work through any issue that may arise. Ease of implementation and use, being able to add assets from the App while in the field.” – James M. on G2
What users dislike: Some reviews mention that reporting and analytics are more limited compared to its competitors, especially for advanced KPI tracking.
“I don’t like that there is limited customization, higher costs for advanced features, and limited automations in free or lower-tier plans.” – Brandon R. on Capterra
“They are constantly updating things (every Friday) and they apparently don’t sandbox these very well because every Friday something new breaks… It is super frustrating. Also they view you as a customer and that’s all. Every penny they say they can save you will be lost due to technician frustration, poor rollback on application policy, and lost revenue from billing.” – Tyler D. on G2
Pricing: UpKeep offers several subscription tiers, starting at around $20 per user per month. Higher plans add features like advanced analytics, request portals, and integrations. Custom pricing is available for enterprise customers.
3. Fiix
Fiix is a cloud-based CMMS that combines maintenance management with powerful integration options. Built with an open API and a strong partner ecosystem, Fiix is great for organizations that want to connect their CMMS to ERP, IoT sensors, and other business systems.
Key features:
- Cloud accessibility: Access Fiix from any browser or device without a complex IT setup.
- Preventive maintenance scheduling: Automate recurring tasks by time, usage, or condition.
- Work order management: Create and assign work orders with priority settings, asset details, and attachments.
- Integrations and open API: Connect with out-of-the-box apps like SAP, Oracle, SCADA, Power BI, and IoT sensors through Fiix’s integration hub.
- Data security and compliance: SOC 2 Type II certified with encrypted storage and regular backups.
- Asset and inventory tracking: Manage asset records, service histories, and spare parts.
What people like most: Reviewers highlight Fiix’s flexible integrations and the ability to pull maintenance data into other business systems, making it easier to align maintenance with broader company goals.
“Cross platform was a huge win. We were able to use the application on phones, tablets, and PCs.” – Timmy W. on Capterra
“Our mechanics are not overly computer savvy so having a system built where it does not take a lot of mouse clicks to open a WO, update it, and close it has been tremendous for us. No longer do we have to use pen and paper to find and sort through our old WO’s. With all of our maintenance records stored in one easy and accessible location our speed and efficiency has improved drastically.” – Jeff P. on Capterra
What users dislike: Some users find that report customization and dashboard setup require a learning curve, especially for teams without IT support.
“I wish there is more flexibility in managing fields in the different screens. While I like the Localization, ability to add custom fields, and to rearrange fields, there are some limited capabilities.” – Mel L. on Capterra
“There is no option for advanced creation of scheduled maintenance work orders, similar to what exists in the SAP MM module. It is possible to create duplicate inspection orders without the system having the intelligence to prevent this. The app does not meet expectations; the Android and Apple versions are quite different. The system does not allow the division of estimated and execution time into minutes, which creates difficulties when converting broken hours.” – Guilherme C. on G2
Pricing: Fiix pricing starts at $45 per user per month for core features. Higher tiers include advanced analytics, multi-site support, and more integrations. Custom quotes are available for enterprise deployments, and you can test basic functionality by creating a free account.
4. MaintainX
MaintainX is a cloud-based CMMS focused on making work order management and team communication simple. Its mobile-first design and built-in messaging tools make it especially strong for teams that need real-time collaboration in the field.
Key features
- Cloud access anywhere: Manage assets, work orders, and reports from any device.
- Mobile app with messaging: Technicians can receive tasks, chat with teammates, attach photos, and log updates on the go.
- Preventive maintenance automation: Build recurring schedules to reduce downtime.
- Asset and inventory tracking: Maintain full service histories and monitor spare parts.
- Data security: SOC 2 Type II compliant, with encryption and secure cloud hosting.
- Reporting dashboards: Track KPIs like work order completion, downtime, and compliance.
What people like most: Users appreciate MaintainX’s user-friendly mobile app and real-time communication features, which reduce delays and confusion between managers and technicians.
“MaintainX has allowed us to better track our assets and our preventative maintenance. We have gotten rid of our outdated Excel sheets and upgraded to a system that keeps track of everything for us and reminds us when we have missed something. MaintainX has cut down on our data entry time as everything only needs to be entered once and not new every year.” – Alisha S. on Capterra
“General ease of use: Extremely mobile friendly and not cumbersome. Incredibly easy to make work orders with a mobile device. Easy to add and edit photos. It was very easy to integrate within a company with multiple locations and no established CMMS System or record keeping in place.” – Rusty K. on G2
What users dislike: Some reviews mention that advanced reporting and customization options are limited compared to larger CMMS or EAM platforms.
“The AI and OEM features are unusable due to inaccurate data. Some reporting functions can only export via CSV which is not user-friendly when trying to share with team members. Can only go 2 deep on conditional formatting for procedures. The drag/drop features when building procedures are extremely finicky and make editing things a pain. Sorting/searching automations is not available so it is unusable for our organization with thousands of meters.” – Brooks F. on Capterra
“It’s so hard to keep up with notifications within the software/app. The MaintainX “Recent Activity” on the phone app is close [to Asana], but not available on the desktop version and not able to be filtered down to just my team’s notifications. The QR codes are also tricky to print only a few at a time. The label design really needs more info on it like some reference to scanning with the MaintainX app instead of a camera QR code scanner.” – Emily P. on Capterra
Pricing: MaintainX offers tiered pricing, with plans starting at $16 per user per month (billed annually). Higher tiers add advanced features such as custom reporting, integrations, and API access. They also have a free basic account with limited functionality for small teams.
5. Fracttal One
Fracttal One is a cloud-based CMMS designed to simplify maintenance management with a focus on speed and scalability. It’s built to serve a wide range of industries, providing an intuitive interface for both managers and technicians.
Key features:
- Cloud-native platform: Quick deployment and access from any device.
- Work order automation: Create, assign, and track maintenance tasks in real time.
- Preventive maintenance scheduling: Automate recurring PMs based on usage or time.
- No-code workflow automation: Customize maintenance workflows and approvals without developer support.
- Asset management: Centralized records of equipment, parts, and service history.
- Data security: Encrypted data storage, backups, and compliance with SOC 2 standards.
- Analytics dashboards: Monitor performance metrics to identify trends and reduce downtime.
What people like most: Users highlight ease of use and quick setup, noting that Fracttal One makes it simple to get started without heavy IT involvement.
“The most useful and interesting aspect is the ease of use, it is very intuitive and always focused on data analysis, it provides us with a tool with various tracking functionalities, which helps us to have control and historical data.” – Jefferson V. on G2
“It is a dynamic tool for maintenance management. It allows for the easy updating of maintenance histories used in assets. In addition to having all the requirements of a CMMS, such as the management of maintenance plans, spare parts and consumables consumption, human resources, work orders, and more. Additionally, it is the app tool they have, and the ability to record data offline.” – Alvaro Alonso C. on G2
What users dislike: Some reviews mention that integration options are limited compared to more robust CMMS solutions like Limble.
“What I like least about Fracttal One is that, at times, the loading speed of the platform can be slow, especially when working with large volumes of data. Additionally, although the interface is intuitive, some advanced features might require an additional learning curve for less experienced users in maintenance management systems.” – Romina A. on G2
“Having the ability to host multiple locations or cost centers, when working locally in just one, it can become tedious to search for and select specific assets. Additionally, the search for histories of any equipment for analysis is not intuitive.” – Aurelio H. on G2
Pricing: Fractal One offers flexible subscription-based pricing. You will have to reach out to their sales team to get an exact quote. They do offer a free version for very small teams.
6. Hippo CMMS by Eptura
Hippo CMMS, now part of Eptura, is a cloud-based maintenance management solution designed to be approachable for organizations that are new to CMMS software. Its clean interface and easy setup make it a strong fit for small to mid-sized teams that want a straightforward, reliable platform.
Key features:
- Cloud-based access: Manage assets, work orders, and reports from any device.
- Preventive maintenance scheduling: Automate recurring maintenance tasks with drag-and-drop calendar tools.
- Work order management: Create, assign, and track jobs with photos and notes.
- Asset management: Centralize equipment details, warranties, and service history.
- Data security: Secure cloud hosting with encryption and SOC 2 compliance under the Eptura platform.
- Reporting tools: Generate basic performance reports to monitor uptime and maintenance compliance.
What people like most: Users praise Hippo for its clean, intuitive interface and easy onboarding, making it accessible even for teams with limited CMMS experience.
“Has been a reasonably cost effective software for managing our maintenance work orders across the company. Mobile access is good, easy interface for technicians and requesters and desktop users.” – Daniel B. on G2
“Work orders don’t need to be tied to a specific asset, but we can still properly categorize the work type. This is ideal for facilities management, which often doesn’t revolve around tracked assets. Additionally, linking to the Eptura workplace service request platform allows employees in the company to have a one-stop-shop for all of their facilities needs.” – Verified User in Medical Devices
What users dislike: Some users note that reporting and customization options are limited, especially compared to more advanced CMMS platforms.
“Not being able to modify due dates when creating work orders. On the classic version I modified every work order that I created. ” – Heidi M. on Capterra
“Lack of customer support and no one to easily get a hold of when needed.” – Tyler G. on G2
Pricing: Hippo CMMS offered tiered subscription plans starting around $35 per user per month. After getting acquired by Eptura, which offers two main packages spread over several modules, you will need to request a quote to get full pricing details.
7. Brightly Asset Essentials (formerly Dude Solutions)
Brightly Asset Essentials is a cloud-based CMMS designed for organizations that need a robust, enterprise-grade solution. Formerly known as Dude Solutions, Brightly offers a wide range of asset and operations management tools, making it popular among educational institutions, government facilities, and large enterprises.
Key features:
- Cloud-first platform: Secure, scalable access from any browser or device.
- Preventive maintenance scheduling: Automate recurring PM tasks across large asset portfolios.
- Work order management: Track, prioritize, and complete jobs with mobile access.
- Asset and facility management: Manage HVAC, fleets, and other types of assets within one centralized system. Flexible enough to handle thousands of assets.
- Data security and compliance: SOC 2 Type II certified with data encryption and regular backups.
- Advanced reporting and analytics: Custom dashboards to track KPIs, compliance, and costs.
What people like most: Users like Brightly’s robust feature set and scalability, noting that it works well for organizations managing a large number of facilities and assets.
“Brightly packs a lot into their CMMS. This system can track work orders, access assets via QR codes, set alerts to notify about PM, track costs, and analyze data for ongoing assessment. There’s so much it can do to help our facilities team operate efficiently.” – Jennifer C. on G2
“The ability to have all the different locations use the program and attach pictures to the work order request so that we know where the problem is. I love the option that you can use your cell phone as well which makes it easier for the requestor to be able to be at the specific area that needs attention and not have to go to a computer to write up what’s wrong. I also love the fact we the ones that have to assign the work order request can select different personnel to look and assess the problem. It was very easy to implement the program to all of our users that were going to be the ones entering the work orders.” – Regina C. on G2
What users dislike: Some reviews mention that the platform can be complex to configure and that new users may face a steeper learning curve compared to more lightweight CMMS options.
“Feels less flexible when dealing with highly specific or unique operational needs, as customization options have their limits.” – Mohammad N. on G2
“You can’t really customise anything the way you want it, and you can’t batch assign work orders.” – Courtney G. on G2
Pricing: Brightly Asset Essentials uses a custom-quote pricing model based on organization size, number of users, and required features. Subscription pricing generally aligns with enterprise CMMS solutions, with additional costs for training and implementation.
8. eMaint CMMS
eMaint CMMS, part of Fluke Reliability, is a mature, cloud-based maintenance management platform known for its deep configurability and enterprise-grade features. It’s widely used across industries that require advanced reporting, compliance tracking, and multi-site management.
Key features:
- Cloud deployment: Access the system securely from anywhere without a heavy IT setup.
- Preventive maintenance scheduling: Automate tasks by time, usage, or condition-based triggers.
- Work order management: Create, assign, and monitor jobs with customizable workflows.
- Asset and inventory tracking: Maintain complete equipment histories and track spare parts.
- Data security and compliance: SOC 2 certified, with encrypted cloud storage and enterprise security protocols.
- Advanced reporting and dashboards: Highly customizable analytics (dashboards & fields) to monitor KPIs and compliance metrics.
What people like most: Users value eMaint’s flexibility and configurability, noting it can be tailored to unique workflows across industries and facility sizes.
“We use eMaint daily for production maintenance and it’s very helpful for keeping track of all of our maintenance inventory, actively removing parts as they are used, and even populating our reorder list when on hand inventory gets low.” – Troy S. on G2
“It has helped our plant avoid a substantial amount of machine downtime by being proactive and managing PMs. The features to add machine user manuals, work instructions, sign off forms, parts check out and more for each asset helps keep things organized in one place. The report building feature is an awesome tool to utilize in eMaint. We employ many weekly reports to analyze machine and maintenance technician efficiency. Building custom dashboards from this data with charts and graphs is also a great visual tool. Their support team is always very quick to respond and resolve any issues.” – Verified User in Manufacturing on G2
What users dislike: Some reviewers mention that the interface feels dated and that the platform can be overwhelming for smaller teams due to its complexity.
“The delay in communication and resolution of problems/doubts between implementation and after hand-off has been jarring. During the implementation calls, we had most of our issues resolved within 3 days, after the hand-off call it sometimes takes longer than that to even hear back. The layout of the program and naming conventions of some sections can also be very counterintuitive.” – Adrian L. on G2
“Translations in other language, eMaint University has very limited resources in other languages, inability to get metrics/charts easily.” – Shimona S. on Capterra
Pricing: eMaint’s cheapest plan is $69 per user per month. The platform also offers custom enterprise plans with advanced functionality, integrations, and implementation services.
9. FMX
FMX is a cloud-based CMMS designed to simplify facility and maintenance management with a strong focus on usability. It’s often chosen by schools, property managers, and mid-sized organizations that need an easy-to-use system without sacrificing essential functionality.
Key features:
- Cloud-native platform: Access FMX from any browser or mobile device with no complex installation.
- Preventive maintenance scheduling: Build recurring PM schedules with calendar-based automation.
- Work order management: Submit, assign, and track requests in real time.
- Asset tracking: Maintain service histories, equipment details, and asset lifecycle data.
- Data security: Encrypted cloud hosting, SOC 2 compliance, and automatic backups.
- Reporting and dashboards: Generate reports on work order completion, costs, and asset performance.
- Simple request portal: Users can easily submit work requests through an easy-to-use portal.
What people like most: Users praise FMX for its user-friendly interface and the fact that it’s easy for non-technical staff to adopt quickly.
“FMX is very easy to use in all modules. Work flow is easy to track. The support staff is awesome to speak with as they always have solutions on hand or are quick to find one when needed. We use multiple modules, but we get the most use out of the Work Order module which we use daily. This allows us to track progress on issues and make sure they are followed up with and resolved in a timely manner.” – Milest T. on G2
“The paperless work order system and ease of entering work orders. The ability for our Technicians to see their work orders in real time and prioritize them and streamline the finalizing process.” – Brandi S. on G2
What users dislike: Several users point out that FMX offers fewer advanced features and integrations compared to enterprise-focused CMMS platforms.
“It can be a bit overwhelming at first, depending on how your company uses the software. I had to have separate training for each of the 4 departments to learn how each one wants you to use FMX for their needs. It can be a lot to keep straight, at first at least.” – Tommy A. on Capterra
“Limited reporting and export features. Calendar filter system is useful, but clunky” – Michael B. on Capterra
Pricing: FMX pricing is based on the number of users and the number of features and custom workflows enabled. You will have to reach out to them directly to get a personalized quote.
10. Click Maint
Click Maint is built for small to mid-sized organizations that want a simple, affordable, and easy-to-implement solution. It focuses on core CMMS functionality without unnecessary complexity, making it accessible for teams that are new to digital maintenance tools.
Key features:
- Cloud access: Manage maintenance tasks from any browser or device without IT setup.
- Work order management: Submit, assign, and complete requests with status tracking.
- Preventive maintenance scheduling: Automate recurring tasks to reduce downtime.
- Asset management: Store equipment details, documents, and service history in one place.
- Data security: Cloud-hosted with encrypted data storage and compliance with modern security standards.
- Reporting tools: Track basic KPIs around work orders, PM completion, and asset performance.
- Easy import tools: Upload asset and work order data from spreadsheets to get started quickly.
What people like most: Users appreciate Click Maint’s straightforward interface and affordability, which make it easy to roll out across smaller teams.
“This program was easy to learn and implement. It gave us everything we needed at an extremely competitive cost.” – Phil K. on Capterra
“I find the app to be quite simple and easy for the different sites to use. This has definitely enabled our teams to respond quickly and manage the projects. We still have more to set up but so far we are very pleased. The implementation is quick and the training adequate. I had a few issues on my end and the support team was quick to respond making Integration smooth.” – Evan D. on G2
What users dislike: Some reviewers note that advanced features and integrations are limited, especially compared to enterprise-grade CMMS systems.
“No support for running hours–based maintenance, which is important for generators, compressors, and heavy equipment. Field data limits not flagged—new procedures feature allows numeric input, but out-of-range values should trigger alerts automatically instead of relying on technician feedback. Loading time is a bit slow; having the option for local hosting would greatly improve performance.” – Naim K. on Capterra
“I wish the app worked as good as the website. It logs me out often and doesn’t allow me to upload pictures directly from my phone to the app. If I take pictures, I need to email them to myself and then use the web browser.” – Darius B. on Capterra
Pricing: Click Maint is positioned as a budget-friendly option, with pricing starting at $35 per user per month. Customers can sign up for a 30-day free trial to test the software.
What makes Limble stand out as a top cloud-based CMMS solution?
With so many CMMS options on the market, choosing the right maintenance management software can feel overwhelming. Limble CMMS stands out as one of the best cloud-based solutions because it combines ease of use with enterprise-grade functionality — all while keeping data secure and accessible from anywhere.
Here’s what sets Limble apart:
- User-friendly design: Limble is known for its intuitive interface and powerful mobile app. Teams adopt it quickly, which means faster results and better data capture from technicians in the field.
- Cloud-first flexibility: As a true cloud-based CMMS, Limble offers quick deployment, automatic updates, and anytime, anywhere access for both managers and technicians.
- Advanced preventive maintenance engine: Limble goes beyond simple calendar scheduling, allowing you to create PMs based on time, usage, or even IoT sensor data.
- Actionable insights: With customizable dashboards and automated reports, maintenance teams can track KPIs, control costs, and demonstrate ROI to leadership.
This mix of cloud-native accessibility, robust security, and advanced maintenance capabilities makes Limble a top choice for organizations looking to modernize their maintenance operations.
FAQ
How much does a cloud-based CMMS cost?
Most cloud-based CMMS platforms are priced on a subscription model, typically billed per user per month. Entry-level plans for small teams often start around $20–$40 per user per month, while more advanced plans with features like analytics, IoT integrations, or multi-site support can range from $60–$100+ per user per month.
Enterprise-level solutions often require a custom quote, especially if you need specialized features or dedicated customer support. In addition to the subscription, some vendors may charge one-time fees for implementation, data migration, or training.
Is my data secure in a cloud CMMS?
Yes — reputable cloud-based CMMS providers use modern security measures to keep your data safe. This usually includes data encryption (in transit and at rest), regular backups, multi-factor authentication, and role-based user permissions.
Since the software is hosted in the cloud, vendors also handle server monitoring, security patches, and disaster recovery, which can actually make cloud CMMS more secure than on-premise systems managed internally.
That said, security standards vary by provider. When evaluating vendors, ask about their compliance with frameworks like ISO 27001, SOC 2, or GDPR, and confirm where your data is hosted.
What happens if internet access goes down?
Most modern cloud-based CMMS platforms include a mobile app with offline mode. This allows technicians to keep working — they can access work orders, log notes, and record completed tasks without an internet connection. Once the device reconnects, all data automatically syncs back to the cloud.
If a vendor does not offer offline functionality, loss of internet access will interrupt your ability to use the system in real time. That’s why it’s important to confirm that the CMMS you choose has a reliable offline mode, especially if your team works in remote areas or facilities with spotty connectivity.
Can I access the CMMS on mobile devices?
Yes — nearly all modern cloud-based CMMS platforms are designed with mobile access in mind. Most vendors provide dedicated iOS and/or Android apps that let technicians receive work orders, view asset histories, upload photos, scan QR codes, and log completed tasks directly from their phone or tablet.
Can a cloud CMMS integrate with other systems (ERP, IoT, SCADA, BMS, etc.)?
Yes. Most modern cloud-based CMMS platforms are built with integration capabilities so they can connect with the other systems your organization already uses. Common examples include:
- ERP systems (e.g., SAP, Oracle, NetSuite) for financial and procurement data.
- IoT sensors for condition-based monitoring and predictive maintenance.
- SCADA systems for real-time equipment monitoring in industrial settings.
- Building Management Systems (BMS) for centralized control of HVAC, lighting, and utilities.
These integrations allow you to share data automatically across platforms, eliminating duplicate entry and providing a single source of truth for asset performance. The exact integrations vary by vendor, so it’s important to confirm whether your shortlisted CMMS supports open APIs or has pre-built connectors for your systems.
What features should I look for in the best cloud-based CMMS solution?
The best cloud-based CMMS platforms combine core maintenance tools with cloud-specific advantages. Look for:
- Automated preventive maintenance scheduling (based on time, usage, or condition).
- Work order management with mobile access, photos, and real-time updates.
- Asset management with full service histories and documentation.
- Inventory and parts tracking with low-stock alerts.
- Reporting and dashboards to monitor KPIs like downtime and PM compliance.
- Mobile app with offline mode so technicians can work anywhere.
- Integrations with ERP, IoT, SCADA, or BMS systems for connected operations.
- Robust data security with encryption, backups, role-based access, and compliance with standards like ISO 27001 or SOC 2.
- Cloud benefits like automatic updates, scalability, and remote accessibility.
These features ensure your CMMS not only streamlines day-to-day maintenance but also protects your data and scales with your organization’s growth.
What is the best cloud-based CMMS solution for small businesses?
For small businesses, the best cloud-based CMMS is usually one that combines affordability, ease of use, and quick setup. Many smaller teams don’t have dedicated IT staff, so the platform should be intuitive and come with strong vendor support.
Popular options for small businesses include solutions like Limble CMMS, UpKeep, and MaintainX, which offer good entry-level plans. These platforms provide the core features you need — preventive maintenance scheduling, work order management, mobile access, and reporting — without overwhelming complexity.