Fiix vs MaintainX: 2025 Mega Comparison (+Better Options)

Effective maintenance management is crucial for businesses to prevent equipment breakdowns, streamline workflows, and control costs. However, many organizations face challenges such as tracking routine maintenance, managing work orders, scheduling preventive maintenance, ensuring efficient communication, and demonstrating the return on investment of maintenance initiatives.

To address these challenges, businesses can consider using Computerized Maintenance Management System (CMMS) solutions like Fiix and MaintainX.

• Fiix: Cloud-based platform, mobile accessibility, and focus on predictive maintenance using AI and machine learning. It’s scalable for different sized businesses.
• MaintainX: User-friendly interface, mobile-first approach, communication and collaboration tools for maintenance teams.

While Fiix and MaintainX are robust CMMS platforms, each has certain limitations that organizations should consider. Some users of Fiix have reported constraints in reporting capabilities and customization options, which may affect the ability to tailor the system to specific needs. MaintainX users have also reported downtime reporting is locked behind the pricier Enterprise plan, which may require a higher investment.

In the upcoming sections, we’ll delve into a detailed comparison of Fiix and MaintainX, examining their features, pricing, and the advantages and disadvantages of each platform to assist you in selecting the most suitable maintenance management solution for your business. Additionally, we’ll introduce an alternative CMMS option that may better align with your specific needs and industry requirements.

Fiix CMMS vs MaintainX at a Glance

Fiix is a cloud-based CMMS that assists organizations in planning, tracking, and optimizing maintenance activities. It offers features such as work order management, asset tracking, and parts inventory control, all accessible through web and mobile applications. Fiix integrates with various business systems and utilizes AI-driven insights to enhance maintenance operations.

• Predictive Maintenance: Fiix employs artificial intelligence (AI) and machine learning to enhance predictive maintenance by analyzing sensor data and other inputs to identify abnormal equipment behavior and anticipate potential failures. These AI-driven features, including Fiix Foresight and the Asset Risk Predictor, are available starting with the Professional plan, priced at $75 per user per month. These advanced tools are not included in the Free or Basic plans.
• Scalability: Fiix offers flexible CMMS plans to suit various business sizes. The Free plan provides essential features for small teams, while the Basic plan at $45 per user/month adds capabilities for small to medium-sized businesses. The Professional plan, priced at $75 per user/month, includes advanced functionalities for larger organizations, and the customizable Enterprise plan caters to complex needs.
• Integrations: Fiix integrates with various business systems like ERP and IoT devices. These integrations streamline workflows and provide a unified view of maintenance activities across the organization.

Fiix CMMS is suitable for businesses seeking a maintenance management system with features like predictive maintenance. Its scalable design supports growth, and it integrates with various business systems, including ERP, IoT devices, and inventory management software, to streamline data flow and enhance efficiency.

MaintainX is a mobile-first CMMS platform designed for efficient maintenance management. It offers a user-friendly interface accessible via desktop and mobile devices, enabling teams to create, assign, and manage work orders effectively. The platform emphasizes team communication with in-app messaging and real-time updates, ensuring seamless collaboration. Additionally, MaintainX supports offline functionality, allowing field-based maintenance teams to access and update information without internet connectivity.

• Mobile-first design: MaintainX‘s mobile app allows technicians to access work orders and update statuses offline.
• Communication and collaboration: Built-in real-time communication tools, such as instant messaging and group chats, which facilitate seamless communication between maintenance teams and other departments.
• Work order management: Creating, assigning, and tracking work orders, including features like checklists, due dates, and priority levels.  

MaintainX is ideal for businesses with distributed or field-based maintenance teams that prioritize ease of use and a mobile-first experience. The platform offers robust communication and collaboration tools, including in-app messaging and real-time updates, facilitating seamless coordination among team members. Additionally, MaintainX supports offline functionality, allowing technicians to access and update information without internet connectivity, ensuring continuous operations in the field. 

Key differences

Fiix and MaintainX are both CMMS platforms designed to streamline maintenance operations, yet they differ in their core approaches and functionalities.

• Fiix:
  • Cloud-based CMMS with advanced asset management.
  • Offers predictive maintenance using AI and machine learning.
  • Integrates extensively with other business systems.
• MaintainX:
  • Mobile-first CMMS focusing on ease of use.
  • Emphasizes real-time team communication.
  • Provides robust offline functionality for field teams.

Why Limble CMMS is a better option

• Ease of use: Limble is renowned for its intuitive interface, often cited as being even more user-friendly than MaintainX. This translates to faster adoption and less training time for maintenance teams.
  • “I’ve been in power generation for almost 30 years and have used Maximo, SAP and MP3 and Limble is the most user friendly [freindly] out of any of them.” – Verified User in Utilities on G2
• Modern interface: Limble‘s interface is generally considered more modern and visually appealing than both Fiix and MaintainX, contributing to a better user experience.
  • “Custom dashboards and widgets to see the information you need with a couple clicks.” – Verified User in Automotive on G2
• Robust mobile app: Like MaintainX, Limble prioritizes its mobile experience. It’s highly rated for its functionality and ease of use, even offline. Some users find it superior to Fiix‘s mobile offering.
  • “The whole layout of the LimbleCMMS app is really easy to understand. PM’s are so much better now because we require our techs to submit a photo of every step of the pm. Belts look good? Let me see the picture. It’s great. 👍” – Verified User in Food Production on G2
• Excellent customer support: Limble is known for its responsive and helpful customer support, which can be a crucial factor in CMMS adoption and ongoing use.
  • “Seamless Transition and Exceptional Support with Limble CMMS” – Preventative Maintenance/Safety Coordinator User on G2
• Comprehensive feature set: Limble offers a wide range of features, including work order management, preventative maintenance scheduling, asset tracking, inventory management, reporting, and more. It often balances a robust feature set with ease of use.
  • “User friendly, organized, customizable, feature rich. Great software that has really improved our maintenance workflow.” – Engineer User on G2
• Customization: Limble offers good customization options, allowing businesses to tailor the system to their specific workflows and needs.
  • “Limble is very flexible and customizable software that we can tailor to our specific site needs.” – Safety Security Facilities IT Manager User on G2
• Fast implementation: Due to its user-friendly interface and helpful support, Limble is often praised for its quick and easy implementation process.
  • “Limble was a very intuitive system to navigate initially, making it very easy for us to set up this CMMS very quickly and integrate it into our current practices.” – Maintenance Shift Supervisor User on G2

Fiix CMMS overview: Features, use cases, pricing, pros & cons

Fiix is a cloud-based CMMS designed to streamline maintenance operations and enhance team collaboration. It offers an interface accessible via web and mobile applications, enabling efficient work order management, asset tracking, and inventory control.

Key features

• Work order management: Fiix’s work order management system streamlines maintenance tasks by enabling easy creation, assignment, tracking, and completion. Users can generate work orders with customizable forms, assign tasks to appropriate personnel, and monitor progress in real-time.
• Preventative maintenance scheduling: Fiix enables businesses to effectively schedule preventive maintenance tasks, thereby reducing equipment breakdowns and extending asset lifecycles. Users can create maintenance schedules triggered by time, usage, or meter readings, ensuring timely interventions. The system offers calendar views for a comprehensive overview of upcoming tasks, allowing for efficient planning and workload balancing. Additionally, Fiix supports recurring schedules and reminders, ensuring that routine maintenance activities are not overlooked. These features collectively enhance maintenance efficiency and asset reliability.
• Asset management: Fiix’s asset tracking system centralizes essential information, including maintenance history, location, warranty details, and performance metrics. It enables efficient asset management and informed decision-making.
• Inventory management: Fiix’s inventory management features enable businesses to track parts and supplies, manage stock levels, and automate purchase orders. Users can set minimum stock quantities and receive alerts when supplies fall below specified thresholds, ensuring critical spares are always available.
• Reporting and analytics: Fiix offers reporting and analytics tools that provide insights into maintenance performance, equipment uptime, and other key metrics, facilitating data-driven decision-making. The platform includes customizable dashboards and over 100 templated reports for real-time KPI monitoring. Fiix Foresight, an AI-driven tool available in the Professional plan ($75 per user/month), enhances predictive maintenance by analyzing data to forecast potential equipment failures, enabling proactive interventions. This AI functionality is not included in the Free or Basic plans.

Main use cases

• Maintenance teams: Fiix enhances maintenance operations by streamlining workflows, improving communication, and reducing downtime through its work order management system and mobile app. The platform allows for quick creation, prioritization, and assignment of work orders, with real-time updates ensuring all team members are informed. Technicians can access and update tasks directly from their mobile devices, even offline, facilitating efficient maintenance processes. However, the Fiix CMMS mobile app has received mixed reviews, with a 3.0 out of 5 rating on the Apple App Store and a 3.2 out of 5 rating on the Google Play Store, indicating areas for improvement in user experience.
• Maintenance managers: Fiix provides managers with real-time visibility into maintenance operations, asset performance, and team productivity through its customizable, interactive dashboard. This centralized platform enables monitoring of work orders, inventory, and key performance indicators (KPIs), facilitating informed decision-making. By accessing up-to-date information, managers can optimize maintenance schedules, allocate resources effectively, and enhance overall operational efficiency.
• Operations teams: Fiix assists operations teams in minimizing disruptions by reducing equipment breakdowns, enhancing asset reliability, and ensuring timely maintenance. The platform enables the scheduling of preventive maintenance tasks based on time, usage, or condition triggers, facilitating timely interventions. Real-time monitoring and automated alerts allow for prompt responses to potential issues, thereby reducing unexpected downtime.
• Finance teams: Fiix assists finance teams in managing maintenance expenses by tracking costs, optimizing inventory, and demonstrating the return on investment (ROI) of maintenance activities. The platform records all maintenance-related expenses, including labor, parts, and external services, providing a comprehensive view of spending. By analyzing maintenance data, Fiix helps quantify the ROI of maintenance activities, aiding in budget justification and strategic planning.
• Executive leadership: Fiix equips executive leadership with key performance indicators (KPIs) related to maintenance operations, asset utilization, and Overall Equipment Effectiveness (OEE). These metrics offer insights into asset availability, performance, and quality, enabling data-driven decisions on capital expenditures and resource allocation. By analyzing OEE, leaders can identify inefficiencies, prioritize investments, and optimize maintenance strategies to enhance productivity and reduce costs.

Pricing plans

Fiix CMMS offers a tiered pricing model, starting with a free plan that offers suitable but limited features for core maintenance needs, scaling up across paid plans with advanced features. The Basic and Professional plans, priced at $45 and $75 per user per month, respectively, include additional tools like advanced scheduling, analytics, and reporting. For larger teams with custom requirements, the Enterprise plan offers tailored solutions with pricing available upon request.

Pros

• “Cross platform was a huge win. We were able to use the application on phones, tablets and PC.” – Emergency Response Technician User on Capterra
• “The ease of use and that it encompasses multiple modules to collect data for a complete picture.” – CMMS Administrator Supervisor User on Capterra

Cons

• “Very easy to use but reporting is not accurate at all.” – Maintenance Planner User on Capterra
• “Not the best for planning and scheduling work orders. Unable to do retroactive corrections. Unable to sort Work orders based on multiple criteria (Ex. can only sort based on Due Date OR Assigned To, not one then the other)”  – Facilities Operations Coordinator User on Capterra

Why is Limble a better option?

• Ease of use: Limble is specifically designed for easy team adoption, minimizing resistance and maximizing usage. This is a key differentiator if user buy-in is a concern.
• Mobile-first & intuitive: The emphasis on a mobile-friendly platform, combined with its intuitive design, makes Limble ideal for field-based teams. This is a strong point if your team works primarily on mobile devices. 
• Unmatched customer support: 24/7, US-based support team with a 60-second or less response time. This level of support can be invaluable, especially during critical situations. This is a significant advantage over Fiix if support responsiveness is a priority.
• Scalability: While Fiix also scales, Limble is designed to grow with your needs, from small teams to global enterprises. This addresses any concerns about outgrowing the platform.
• User-friendly interface:   A visually appealing and modern design contributes to a positive user experience, surpassing both Fiix and MaintainX in this aspect for many users.

MaintainX overview: Features, use cases, pricing, pros & cons

MaintainX is a mobile-first CMMS platform designed for efficient maintenance management. It offers a user-friendly interface accessible via desktop and mobile devices, enabling teams to create, assign, and monitor work orders effectively. The platform emphasizes team communication with in-app messaging and real-time updates, ensuring seamless collaboration. Additionally, MaintainX supports offline functionality, allowing field-based maintenance teams to access and update information without internet connectivity.

Key features

• Work order management: MaintainX allows users to create, assign, and track work orders. The platform supports adding images, videos, and detailed instructions to work orders, making it possible for technicians to understand and complete tasks.
• Preventive maintenance scheduling: MaintainX enables users to schedule recurring preventive maintenance tasks based on time or meter readings. This helps prevent equipment breakdowns and extend asset lifespan.
• Inventory management: MaintainX provides basic inventory tracking capabilities, allowing users to monitor stock levels, receive alerts for low stock, and generate purchase orders.
• Communication and collaboration: MaintainX facilitates communication within maintenance teams through in-app messaging, comments on work orders, and real-time updates.
• Mobile app: MaintainX offers a mobile app that allows technicians to access and manage work orders from their smartphones or tablets, even when offline.
• Reporting and analytics: MaintainX provides basic reporting and analytics dashboards that offer insights into work order completion rates, maintenance costs, and other key metrics.

Use cases

• General manufacturing: MaintainX helps manufacturers optimize production uptime by streamlining work order management, scheduling preventive maintenance, and tracking asset performance. This ensures efficient operations and minimizes costly downtime.
• Building materials: Companies in the building materials sector, such as cement plants or lumber mills, rely on MaintainX to manage heavy equipment maintenance, track inventory of spare parts, and ensure safety compliance.
• Food and beverage: MaintainX helps food and beverage producers adhere to strict hygiene and safety regulations by digitizing checklists, managing sanitation schedules, and tracking maintenance of critical equipment like refrigeration units and production lines.
• Chemicals: Chemical manufacturers utilize MaintainX to manage complex maintenance procedures, track safety inspections, and ensure compliance with environmental regulations, promoting safe and efficient operations.
• Plastics: MaintainX assists plastics manufacturers in optimizing production processes by scheduling preventive maintenance for molding machines, tracking tool wear, and managing inventory of raw materials.
• Automotive: From assembly lines to paint shops, MaintainX helps automotive manufacturers maintain equipment uptime, track vehicle maintenance, and manage complex workflows to ensure smooth production processes.

Pricing plans

MaintainX provides four pricing plans to suit various business needs. The Basic plan is free and includes unlimited work orders, procedures, requester users, and real-time messaging. The Essential plan, at $16 per user per month (billed annually), adds features like unlimited work orders with attached images and repeating work orders. The Premium plan, priced at $49 per user per month (billed annually), includes advanced functionalities such as meter-based maintenance, parts inventory management, and access to advanced analytics. For organizations requiring advanced control and security, the Enterprise plan offers custom pricing and encompasses all Premium features plus additional functionalities like asset health insights, resource planning, and IoT sensor integrations.

Pros 

• “The user interface and navigation are easy to understand and effective” – Verified User in Medical Devices on G2
• “Helps everyone be accountable and is a good way to communicate” – Chief Engineer User on G2

Cons of MaintainX

• “Not having access to all the admin settings. We have to ask someone at MaintainX to change settings for us.” – Verified User in Manufacturing on G2
• “Price per user is a bit expensive so, as a small/medium business, we are unable to use it fully as intended.” – Verified User in Facilities Services User on G2

Why is Limble a Better Option?

• Customization Made Easy: Limble‘s emphasis on easy customization allows businesses to tailor the system to their specific workflows and needs, including creating custom fields, work request portals, and reports. While MaintainX offers some customization, Limble‘s approach is often considered more flexible and user-friendly. This is a big plus if your workflows are non-standard or you anticipate frequent changes.  
• Enterprise-Level Scalability: Limble‘s focus on scalability, from small teams to global enterprises with hundreds of sites, positions it as a solution that can grow with your organization. While MaintainX also offers scalability, Limble explicitly addresses the needs of large, multi-site organizations.  
• Unmatched Customer Support: Limble‘s commitment to 24/7, US-based support with a 60-second response time is a significant advantage, especially when compared to MaintainX‘s support offerings. This is a key differentiator if rapid support is crucial for your operations.
• Comprehensive Feature Set: While MaintainX is strong on mobile and communication, Limble generally offers a more comprehensive set of features, including robust inventory management, reporting, and other functionalities that might be lacking in MaintainX‘s free or lower-tier plans.  
• User-Friendly Interface: Although MaintainX is designed to be user-friendly, Limble‘s interface is often considered even more intuitive, making it easier for teams to adopt and use effectively.
• Reporting and Analytics: Limble‘s reporting capabilities are generally more robust than MaintainX‘s, providing deeper insights into maintenance performance, asset utilization, and other key metrics. This is important for data-driven decision-making.

How to choose the right CMMS software for your business?

1. Define your maintenance management needs:

• Objectives: Understanding your key objectives for implementing a CMMS is essential for choosing the right solution. Are you aiming to reduce downtime, improve asset reliability, or streamline workflows? Maybe you need to optimize inventory management, control costs more effectively, or enhance safety across your operations. Clearly outlining your goals will help ensure you select software that supports your business strategy and operational priorities.
• Assets: Identify the types of assets you’ll manage (e.g., equipment, vehicles, facilities, heavy equipment). Consider the number of assets, as this impacts the scale, complexity, and pricing of the CMMS solution. Larger organizations may require more robust, scalable systems to handle a high volume of assets and complex workflows.
• Team size and structure: When choosing a CMMS, consider how many users and teams need access. Maintenance teams will need tools for work orders and asset management, while operations and facilities teams may need access for coordinating schedules. Management will need access for tracking performance and budgets. Define user roles, permissions, and consider mobile access for field teams to ensure the system meets everyone’s needs.
• Workflows: Understanding your existing maintenance processes is crucial for selecting the right CMMS software, as it helps identify areas that need improvement and guides the customization of the software to better meet your needs.
• Integrations: What other systems need to integrate with the CMMS? (e.g., ERP, inventory management, SCADA)
• Budget: Setting a budget for CMMS software involves considering upfront costs, ongoing expenses, and potential hidden fees, such as training or support services. It’s essential to evaluate subscription vs. perpetual licensing models and ensure the software scales with your business needs, avoiding future cost surprises. 
• Scalability: When selecting a CMMS, it’s important to consider not just your current needs, but also how your business may grow and evolve in the future. Growth in assets, team size, and operational complexity can significantly impact your choice of CMMS and its ability to scale with your organization.

2. Evaluate CMMS platforms

• Fiix CMMS:
  • Strengths: AI-powered predictive maintenance and robust feature set. 
  • Considerations: Can be more expensive and complex to implement than some other options.
• MaintainX:
  • Strengths: Free tier available, strong mobile and communication features, user-friendly interface.
  • Considerations: Feature set may be limited compared to other options, especially for larger businesses.
• Limble:
  • Strengths: User-friendly interface, strong mobile app, excellent customer support, good balance of features and affordability.
  • Considerations: May not be the best fit for extremely complex operations with highly specialized needs.
• Other providers: Explore alternatives like UpKeep, Hippo CMMS, eMaint, Asset Panda, and others, based on your specific needs and industry.

3. Compare pricing and features

• Pricing models: Understand the different pricing models (e.g., per user, per asset, tiered plans) and how they align with your budget and anticipated usage.
• Feature set: Prioritize the must-have features for your business. Don’t pay for features you won’t use.
• Free trials or demos: Test the software thoroughly before committing.

4. Consider user experience

• Ease of use: Choose a CMMS with an intuitive interface that your team will find easy to adopt and use. This is crucial for successful implementation.
• Mobile accessibility: If your team works in the field, a robust and user-friendly mobile app is essential.
• Reporting and dashboards: Evaluate the reporting capabilities and ensure they provide the insights you need to track performance and make informed decisions.

5. Prioritize data security and compliance

• Data security: Ensure the CMMS provider has robust security measures in place to protect your data.
• Compliance: Verify that the vendor complies with relevant industry regulations and data privacy standards.

Limble CMMS — The ideal alternative to Fiix and MaintainX

If you’re looking for a user-friendly and cost-effective CMMS solution, Limble CMMS stands out as a top alternative to Fiix and MaintainX. With its intuitive interface, strong mobile app, and excellent customer support, Limble strikes the perfect balance between essential features and affordability. Whether you need better asset management, work order tracking, or inventory control, Limble offers the tools you need to streamline your maintenance operations without the complexity or high costs of some larger platforms.

Ready to see how Limble can transform your maintenance management? Book a demo today and discover the difference!