CMMS stands for computerized maintenance management systems or computerized maintenance management software, which simply means software that is designed to help you organize, plan, track, and simplify your maintenance operations.
CMMS is mostly used to help you organize, plan, track, and streamline your maintenance operations. This is done by facilitating the tracking of Work Orders (WOs), scheduling of preventive maintenance (PMs), receiving external work requests, managing assets, managing part inventories, and generating maintenance reports.
CMMS systems enable you to track anything you deem valuable for your critical assets. You can track work orders, streamline preventative maintenance, perform predictive maintenance, analyze maintenance work costs, optimize assets lifecycle, and more. Additionally, you can attach manuals, PDFs, serial numbers, and any other piece of information you need to be recorded. This establishes an extensive repository of equipment maintenance information, arming you with the necessary information needed for critical business decisions.
CMMS can be installed either as an on-premise CMMS solution or as a cloud or SaaS-based software solution. On-premise installations require you to install the software at your office on your servers. They are maintained by your IT staff, and often require a large setup fee and ongoing server maintenance costs. Cloud or SaaS-based solutions are set up on your CMMS vendor's systems and do not require you to configure servers or perform server maintenance. A good CMMS vendor will have advanced security and storage features, including frequent data backups. Both types of installations have pros and cons, and it is best to talk with a CMMS specialist to see what best fits your maintenance needs and budget.

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