CMMS Software Comparison of the Top 10 CMMS Vendors for 2025

Choosing the right CMMS software can make or break your maintenance operations. The best solutions streamline work orders, automate preventive maintenance, and provide real-time asset insights—all while keeping costs under control. In this guide, we compare the top 10 CMMS vendors for 2025, evaluating features and what real customers are saying. Whether you need a solution for manufacturing, facilities, or fleet management, this comparison will help you find the best fit for your team.

Key features to look for in CMMS Software

Work order management

• Easy work order creation, assignment, and tracking.
• Customizable workflows and automated notifications.
• Ability to attach photos, videos, and documents to work orders.
• Prioritization and scheduling capabilities.

Preventive maintenance

• Flexible scheduling options based on time, usage, or condition.
• Automated reminders and alerts for upcoming tasks.
• Ability to create and manage preventive maintenance plans.

Asset management

• Centralized database for storing asset information (maintenance history, manuals, warranties, etc.).
• Ability to track asset location, condition, and performance.
• Tools for managing asset lifecycle (acquisition, depreciation, disposal).

Inventory management

• Track spare parts inventory levels, reorder points, and purchase orders.
• Barcoding and QR code scanning for efficient inventory tracking.

Reporting and analytics

• Customizable reports and dashboards to track key maintenance metrics.
• Ability to analyze data, identify trends, and make informed decisions.

Mobile CMMS app

• Mobile access to stay organized with real-time access and communication.
• Boost productivity with offline mode, mapping, and QR code scanning.

Advanced features

• Predictive maintenance: Uses sensors and AI to analyze real-time equipment data, predict potential failures before they occur, and enable proactive maintenance to prevent costly downtime.
• IoT integration: Connects physical assets to the internet, allowing the CMMS to automatically collect data from sensors and meters for real-time insights into asset performance and more efficient maintenance.

Other features to look for:

Usability and accessibility

• Intuitive interface: The software should be easy to navigate and understand, even for users with limited technical expertise.
• Training and support: Comprehensive training and readily available support are crucial for successful implementation and ongoing use.

Deployment options

• Cloud-based vs. on-premise: cloud-based solutions offer greater flexibility and accessibility, while on-premise solutions may be preferred for data security or specific IT requirements.
• Integration with other systems: can the CMMS integrate with your existing enterprise resource planning (ERP), accounting, or other business systems?

Scalability and customization

• Choose a CMMS that can grow with your business and adapt to changing needs.
• Can the software be customized to fit your specific workflows, terminology, and reporting requirements?.

Vendor reputation and support

• Vendor experience: Select a provider with a proven track record and experience in your industry.
• Customer support: Evaluate the quality of customer support, including response times, availability, and knowledge.
• Implementation process: Inquire about the implementation process, including data migration, training, and ongoing support.

10 Best CMMS software solutions to consider right now

In our comprehensive analysis of the top 10 CMMS vendors for 2025, we’ve evaluated each solution based on key features, user feedback, target industries, and pricing structures. This detailed comparison aims to provide you with the insights needed to select the CMMS that best aligns with your organization’s maintenance management requirements and budget considerations.

1. Limble CMMS

Limble CMMS is a user-friendly, cloud-based computerized maintenance management system (CMMS) designed to help businesses of all sizes streamline their maintenance operations. It aims to improve efficiency and reduce downtime by automating tasks, centralizing information, and providing valuable insights into asset performance. With its intuitive interface and robust features, Limble CMMS enables maintenance teams to easily manage work orders, track assets, schedule preventive maintenance, and optimize inventory, ultimately leading to cost savings and increased productivity.

CMMS features

• Work order management: create, assign, and track work orders electronically, with customizable workflows and automated notifications to keep everyone informed.
• Preventive maintenance: schedule and automate routine maintenance tasks to prevent breakdowns and extend the lifespan of assets.
• Asset management: maintain a centralized database of all assets, including their maintenance history, manuals, and associated parts.
• Inventory management: track spare parts inventory levels, automate reordering, and minimize downtime due to stockouts.
• Mobile access: empower technicians with a mobile app to access work orders, update information, and complete tasks from any location.
• Reporting and analytics: generate insightful reports on key maintenance metrics, such as downtime, repair costs, and asset performance, to identify areas for improvement.

Why companies prefer Limble CMMS

• “Limble has made my life easier. It has given me the data on my maintenance department that I was seeking in order to make better decisions for the shop. That is what Limble is to me.”  – Rimex
• “After the first demo, I felt like Limble was the Apple product of CMMS platforms. Everything else just seems too clunky.” – Island Abbey Nutritionals 
• “We got it and we haven’t looked back. It is the best decision we have ever made.” – Tara Manufacturing

What real customers are saying about Limble CMMS 

• “The whole layout of the LimbleCMMS app is really easy to understand. PM’s are so much better now because we require our techs to submit a photo of every step of the pm. Belts look good? Let me see the picture. It’s great. 👍” – Verified User in Food Production on G2
• “Custom dashboards and widgets to see the information you need with a couple clicks.” – Verified User in Automotive on G2
• “No Paper work its all digital and very easy to use in our day to day maintenance operations” – Verified User in Oil & Energy on G2

2. Fiix CMMS

Fiix is a robust cloud-based CMMS designed to help businesses optimize their maintenance operations and improve asset performance. With a focus on automation and data-driven insights, Fiix empowers maintenance teams to proactively address issues, reduce downtime, and extend the lifespan of their assets. It’s suitable for businesses of all sizes and across various industries.

CMMS features

• Work order management: streamline work order creation, prioritization, scheduling, and tracking with automated workflows and notifications.
• Preventive maintenance: optimize preventive maintenance schedules based on asset history, usage patterns, and risk factors to minimize breakdowns.
  Asset management: maintain a comprehensive database of all assets, including their maintenance history, associated parts, and performance data.
• Inventory management: track spare parts inventory, optimize stock levels, and automate reordering to ensure timely availability.
• Mobile CMMS: access and manage work orders, update information, and capture data in real-time using the mobile app.
• Reporting and analytics: gain valuable insights into maintenance performance with customizable reports and dashboards that track key metrics.

Limitations

• “Not the best for planning and scheduling work orders. Unable to do retroactive corrections” – Facilities Operations Coordinator on G2
• “Cost for everything. Any help you need comes at a cost.” – Enterprise User on G2
• “The asset offline/online feature is quite cumbersome when using it to record downtime of machinery. We do it differently using the priority field in a works order” – Engineering manager on G2

Pricing

Fiix CMMS provides a range of pricing plans to accommodate various maintenance management needs. They offer a free plan with essential features suitable for basic maintenance tasks. For more comprehensive requirements, the Basic plan is available at $45 per user per month, including unlimited preventive maintenance, reporting capabilities, and resource-based scheduling. The Professional plan, priced at $75 per user per month, adds advanced functionalities such as multi-site management, and custom analytics. For larger organizations with specific needs, Fiix offers an Enterprise plan with customized solutions and pricing upon request.

3. MaintainX

MaintainX is a mobile-first CMMS designed to simplify maintenance management for businesses of all sizes. With its intuitive interface and user-friendly features, MaintainX makes it easy for teams to collaborate, track work orders, and conduct preventive maintenance, all from their mobile devices. It’s particularly well-suited for industries with distributed workforces, such as manufacturing, hospitality, and facilities management.

CMMS features

• Mobile-first design: access and manage work orders, procedures, and checklists from any location using the mobile app.
  Streamlined communication: facilitate real-time communication and collaboration between team members through in-app messaging and notifications.
• Digital checklists and procedures: create and standardize maintenance procedures with interactive checklists that can be accessed on mobile devices.
• Preventive maintenance: schedule and track routine maintenance tasks to prevent equipment failures and ensure optimal asset performance.
• Work order management: create, assign, and track work orders with detailed information, including photos, videos, and comments.
• Reporting and analytics: monitor key maintenance metrics, such as work order completion rates and equipment downtime, to identify areas for improvement

Limitations

• “It would be good to have some more CAFM functions and this would help us manage facilities all in one place. Price per user is a bit expensive so, as a small/medium business, we are unable to use it fully as intended.”  – Verified User in Facilities Services on G2
• “We’ve seen [seem] a few bugs this year although these were resolved by the customer service team relatively quickly.” – QA Technical Manager on G2
• “if you don’t [dont] complete a recurring [reoccuring] work order it waits to create the next one” – Regional operation manager on G2

Pricing

MaintainX provides a range of pricing plans to accommodate various organizational needs. The Basic plan is free and includes unlimited work orders, real-time messaging, and support for up to two active repeating work orders. For $16 per user per month, the Essential plan adds features such as unlimited work orders with attached images, unlimited repeating work orders, and three-month access to advanced analytics. The Premium plan, at $49 per user per month, offers additional tools like meter-based maintenance, parts inventory management, purchase order management, and time and cost tracking. For large organizations with specific requirements, the Enterprise plan provides customized solutions with advanced control and security features; pricing is available upon request.

4. UpKeep 

UpKeep is a cloud-based CMMS designed to simplify maintenance management for businesses across various industries. With its user-friendly interface and comprehensive features, UpKeep helps organizations streamline work orders, track assets, manage inventory, and improve communication. It’s suitable for businesses of all sizes, from small businesses to large enterprises.

CMMS features

• Work order management: create, assign, and track work orders with detailed information, including priority levels, due dates, and assigned technicians.
• Preventive maintenance: schedule and automate recurring maintenance tasks to minimize downtime and extend the lifespan of assets.
• Asset management: maintain a centralized database of all assets, including their maintenance history, manuals, and warranty information.
• Inventory management: track spare parts inventory levels, set reorder points, and manage purchase orders to ensure timely availability.
• Mobile app: empower technicians with a mobile app to access work orders, update information, and complete tasks from any location.
• Reporting and analytics: generate insightful reports on maintenance performance, including work order completion rates, equipment downtime, and maintenance costs.

Limitations

• “When you mark one thing as failed on a task list instead of just made a work order for that individual item it will create [creat] individual work orders for everything in our PM. Some of our machines have over 50 things to do, so now there’s 50 work orders I have to go through just to find the one I needed.” – Verified User in Industrial Automation on G2
• “UpKeep keeps breaking and its costing thousands of dollars.” – Direction of Implementation on G2
• “Bugs and slow at times. The lock-out-Tag-out capability isn’t what I wish.” – Verified User in Farming on G2

Pricing

UpKeep provides a tiered pricing structure to accommodate various maintenance management needs. The Lite plan, priced at $20 per user per month, offers fundamental tools such as unlimited work orders, preventive maintenance scheduling, and asset management. The Starter plan, at $45 per user per month, includes additional features like inventory management, custom checklists, and time and cost tracking. For $75 per user per month, the Professional plan provides advanced functionalities, including multiple inventory locations, advanced analytics, and a customizable request portal. For organizations with more complex requirements, the Business Plus plan offers comprehensive solutions with custom pricing available upon request.

5. eMaint CMMS

eMaint CMMS is a flexible and scalable cloud-based solution that caters to businesses of all sizes and industries. It offers a comprehensive suite of features for managing work orders, scheduling preventive maintenance, tracking assets, and optimizing inventory. With its configurable workflows and customizable dashboards, eMaint can be tailored to meet the specific needs of different organizations.

CMMS features

• Work order management: streamline work order creation, prioritization, and tracking with customizable workflows and automated notifications.
• Preventive maintenance: plan and schedule preventive maintenance tasks based on time, meter readings, or condition-based triggers.
  Asset management: maintain a detailed inventory of all assets, including their maintenance history, associated parts, and warranty information.
• Inventory control: track spare parts inventory levels, manage purchase orders, and optimize stock levels to minimize downtime.
• Customizable dashboards: create personalized dashboards to monitor key performance indicators (KPIs) and track maintenance progress.
• Interactive reporting: generate a variety of reports to analyze maintenance data, identify trends, and make informed decisions.
• Mobile access: access and manage work orders, update information, and complete tasks from any location using the mobile app.

Limitations

• “Can be slow, new version was promised soon but never offered to us since, not good for attaching images, not ideal for an industrial factory environment [enviroment], the App would not what wanted so can’t use it,related tables and pm procedures are difficult put in order once set up if you have many lines.” – Engineering team leader on G2
• “The program could be more user friendly.” – Verified User in Facilities Services on G2
• “It seems overly complicated and it consistently makes me change my password” – Senior maintenance mechanic on G2

Pricing

eMaint CMMS provides a tiered pricing structure, beginning with the Team plan at $69 per user per month, which includes standard CMMS features and unlimited helpdesk support. Notably, eMaint allocates specific storage limits for each plan; for instance, the Team plan offers 500 MB of storage, with options to purchase additional storage if needed. This storage-based pricing approach is an important consideration for organizations anticipating substantial document and image storage requirements. 

6. Eptura (formerly known as Hippo CMMS)

Eptura (formerly known as Hippo CMMS) is a user-friendly, cloud-based CMMS designed with simplicity in mind. Its intuitive interface makes it easy for businesses of all sizes to manage maintenance tasks, track assets, and optimize workflows. Hippo CMMS prioritizes ease of use and aims to provide a straightforward solution for organizations looking to improve maintenance efficiency without a steep learning curve.

CMMS features

• Intuitive interface: easy to navigate and understand, making it accessible to users with varying levels of technical expertise.
• Work order management: create, assign, and track work orders with customizable workflows and automated notifications.  
• Preventive maintenance: schedule and automate routine maintenance tasks to prevent equipment failures and extend asset lifespan.  
• Asset management: maintain a centralized database of assets with key information, maintenance history, and associated documents.  
• Mobile access: allows technicians to access and update work orders, view asset information, and complete tasks from their mobile devices.  
• Reporting and analytics: generate reports on key maintenance metrics to track performance, identify trends, and make data-driven decisions

Limitations

• “THERE IS NO CUSTOMER SERVICE. ANYTIME WE HAD A QUESTION, NO ONE WOULD GET WITH US.” – Verified User in Logistics and Supply Chain on G2
• “There are a lot of bugs with the inventory module, which make it very difficult and time-consuming to use. There are too many issues to list here.” – Verified User in Government Administration on G2

Pricing

Hippo CMMS does not publish its pricing structure, but it promises a customizable plan that fits your needs and offers the option for add-on modules for additional functionality. To get the most accurate information on pricing, it is recommended to visit their website.

7. FMX

FMX is a comprehensive facilities management software that includes a robust CMMS module. It’s designed to help organizations streamline maintenance operations, manage work orders, track assets, and optimize facility performance. FMX is suitable for businesses of all sizes and across various industries, with a focus on improving efficiency, reducing costs, and enhancing communication.

CMMS features

• Work order management: create, assign, and track work orders with detailed information, including priority levels, due dates, and assigned technicians.  
• Preventive maintenance: schedule and automate recurring maintenance tasks based on time, usage, or condition-based triggers.  
• Asset tracking: maintain a centralized database of all assets, including their maintenance history, manuals, and warranty information.  
• Inventory management: track spare parts inventory, manage purchase orders, and optimize stock levels to ensure timely availability.  
• Mobile app: allows technicians to access work orders, update information, and complete tasks from any location.  
• Reporting and analytics: generate insightful reports on maintenance performance, including work order completion rates, equipment downtime, and maintenance costs.

Limitations

• “While doing many things, there are opportunities to have more feature rich modules. In particular, the technology and maintenance requests. I have given suggestions and requests, but they just go on a list. As a tech director, I left a solid helpdesk software application to adopt FMX since it was a part of the suite and we wanted to minimize the number of systems for our employees. It was taking a step or two backwards. The speed of FMX could be improved as well.” –  Verified User in Education Management on G2
• “I feel the reports do not detail out all the info we are looking for but I am sure each organization is different with what info they need.” – Office Manager on G2

Pricing

FMX tailors its pricing to each organization’s specific needs, considering factors such as the number of users handling maintenance requests and the selection of features and custom workflows. This personalized approach ensures that clients pay only for the capabilities they require. Additionally, FMX offers a 14-day free trial, allowing organizations to explore the platform’s functionalities before committing.

8. MaintenanceCare

Maintenance Care is a cloud-based CMMS designed to help businesses manage maintenance activities, reduce downtime, and extend asset lifespan. It offers a user-friendly interface and a comprehensive set of features, including work order management, preventive maintenance scheduling, asset tracking, and inventory control. Maintenance Care is suitable for organizations across various industries, with a focus on simplifying maintenance processes and improving efficiency.

CMMS features

• Intuitive interface: Even users who are new to CMMS software can easily navigate Maintenance Care’s user-friendly interface.
• Work order management: Streamline communication and task management with automated notifications and detailed work orders.
• Preventative maintenance scheduling: Plan and schedule preventive maintenance tasks based on time, meter readings, or other criteria.
• Asset management: Track asset details, maintenance history, and associated costs to optimize asset performance and lifecycle management.
• Reporting and analysis: Generate a variety of reports, track maintenance’s success against KPIs, and identify actionable trends.

Limitations

• “I really would like a notification system put in place so my team can sty up to date with work orders placed. Right now we have to have to systems in place one for work orders and one for emergencies.” – Facilities Manager on G2
• “It can be confusing for people to add pictures to work orders. We have experienced some login trouble for some of our users and we cannot determine the cause.” – Verified User in Facilities Services on G2
• “Only thing I didn’t [i didnt] like was the adding of assets to the system, could be a bit more user friendly and not require customer service to assign asset numbers to them.” – Verified User in Packaging and Containers on G2

Pricing

Maintenance Care offers a Free Forever plan, allowing users to manage work orders at no cost. For enhanced capabilities, the Work Order Edition is available at $100 per month, providing unlimited user access and detailed reporting features. The Enterprise Edition, priced at $200 per month, includes advanced functionalities such as preventive maintenance scheduling, asset management, and parts inventory tracking.

9. Fracttal One

Fracttal One is a cloud-based CMMS that emphasizes ease of use and flexibility. It offers a user-friendly interface and a comprehensive set of features to manage work orders, preventive maintenance, asset tracking, and inventory. With its focus on mobility and collaboration, Fracttal One empowers maintenance teams to work efficiently and effectively, regardless of their location. It’s suitable for businesses of all sizes and across various industries.

CMMS features

• Intuitive interface: easy to navigate and understand, making it accessible to users with varying levels of technical expertise.
• Work order management: create, assign, and track work orders with detailed information, including priority levels, due dates, and assigned technicians.
• Preventive maintenance: schedule and automate routine maintenance tasks based on time, usage, or condition-based triggers.
• Asset management: maintain a centralized database of assets with key information, maintenance history, and associated documents.
• Mobile access: allows technicians to access and update work orders, view asset information, and complete tasks from their mobile devices.
• Collaboration tools: facilitate communication and collaboration between team members through in-app messaging and notifications.

Limitations

• “Many of the features that were seen before closing the contract were not included in our plan.” – Trainee Diretoria Industrial on G2

Pricing

Fracttal One is available through a free trial. Paid accounts are priced on a customer-by-customer basis. To get the most accurate information on pricing, it is recommended to visit their website.

10. Brightly Asset Essentials

Brightly Asset Essentials is a cloud-based CMMS designed to help organizations manage assets, optimize maintenance operations, and reduce costs. It offers a comprehensive suite of features, including work order management, preventive maintenance scheduling, asset tracking, and inventory control. With its focus on automation and data analysis, Brightly Asset Essentials empowers organizations to make informed decisions about asset maintenance and improve overall efficiency.

CMMS features

• Work order management: streamline work order creation, prioritization, and tracking with customizable workflows and automated notifications.
• Preventive maintenance: schedule and automate preventive maintenance tasks based on time, usage, or condition-based triggers.
• Asset lifecycle management: track assets throughout their entire lifecycle, from acquisition to disposal, with detailed information on maintenance history and costs.
• Inventory control: manage spare parts inventory, track usage, and automate reordering to ensure timely availability.
• Mobile access: empower technicians with a mobile app to access work orders, update information, and complete tasks from any location.
• Reporting and analytics: generate insightful reports on maintenance performance, identify trends, and make data-driven decisions.

Limitations

• “Some of the options and paths are a bit clunky. I definitely see opportunities to reduce mouse clicks.” – Peyton H on G2
• “Way too vast. Too many things that can be customized. Not intuitive [intuituve]. Too many layers to get to simple things.” –  Verified User in Biotechnology on G2

Pricing

Brightly’s various subscription models are tied to the customer’s industry. Options include Government and Education. To get the most accurate information on pricing, it is recommended to visit their website.

Limble CMMS – The #1 CMMS solution

Managing your company’s assets can be a real headache. Overflowing spreadsheets, misplaced work orders, and unexpected equipment breakdowns can disrupt your operations. But there’s a solution.

Simplify Your Maintenance with Limble CMMS

Limble CMMS offers an intuitive platform that centralizes all your maintenance activities. From tracking work requests to scheduling preventive maintenance and maintaining detailed asset histories, everything is organized and easily accessible. This streamlined approach reduces the chaos and keeps your operations running smoothly.

Prevent Breakdowns Before They Happen

With Limble’s robust preventive maintenance tools, you can proactively address potential issues before they escalate into costly problems. By scheduling regular maintenance and monitoring asset health, you minimize unexpected breakdowns and extend the lifespan of your equipment.

Empower Your Team with Mobile Access

Limble’s mobile app empowers your technicians to access information, update work orders, and complete tasks from anywhere, at any time. This flexibility boosts productivity and ensures that your team can respond quickly to maintenance needs, no matter where they are.

By implementing Limble CMMS, businesses across various industries have achieved remarkable results:

• Improved average uptime by 98% – Island Abbey Nutritionals
• Reduced audit time by 90% – MidWest Materials
• Reduced downtime by 30% – Rimex

Discover how Limble CMMS can transform your maintenance operations by exploring our case studies.

Don’t let your assets manage you. Take charge with Limble CMMS. Schedule a demo today.

FAQs

What is a CMMS system?

A CMMS (Computerized Maintenance Management Software) helps organizations streamline and optimize their maintenance operations. It’s a central hub for managing work orders, scheduling preventive maintenance, tracking assets, and controlling inventory. Think of it like a digital command center for all things maintenance-related.  

What are the benefits of using CMMS software?

CMMS software can bring a wide range of benefits to organizations across various industries. Here are some of the key advantages:

• Increased efficiency: Streamlines work orders, automates tasks, and provides mobile access for faster response times.
• Reduced downtime: Enables proactive and predictive maintenance, minimizing breakdowns and extending asset lifespan.
• Lower costs: Optimizes resource allocation, prevents costly repairs, and improves inventory management.
• Enhanced safety: Facilitates compliance with safety regulations and helps identify potential hazards.
• Better decisions: Tracks key metrics and provides data-driven insights for optimizing maintenance strategies.
• Improved communication: Centralizes communication and collaboration between maintenance teams and stakeholders.

What are the common challenges associated with CMMS software?

While a CMMS can offer significant benefits, there are some common challenges organizations may face:

• Data migration and integration: Transferring existing maintenance data into a new CMMS can be complex and time-consuming. Integrating the CMMS with other business systems can also be challenging.  
• User adoption: Getting employees to embrace and effectively use a new CMMS can be difficult, especially if they are accustomed to manual processes.  
• Data accuracy: The effectiveness of a CMMS relies heavily on accurate and up-to-date data. Ensuring data quality and consistency can be an ongoing challenge.  
• Customization and configuration: Configuring the CMMS to match specific workflows and reporting needs may require technical expertise and can be time-consuming.  
• Cost: Implementing and maintaining a CMMS can involve significant upfront and ongoing costs, especially for larger organizations with complex needs.  
• Training and support: Adequate training and ongoing support are crucial for successful CMMS adoption. Lack of proper training can lead to user frustration and underutilization of the system. 
• Choosing the right CMMS: Selecting the right CMMS from a vast array of options can be overwhelming. It’s essential to choose a system that aligns with your organization’s specific needs and budget.