What Are The Roles And Responsibilities Of A Facilities Manager
As the fast-paced Fourth Industrial Revolution dawns, the effective maintenance and management of a facility are becoming increasingly important. Buildings are getting smarter; technology is getting more sophisticated, which needs to be managed effectively to avoid business disruption and effectively leverage data insights. In fact, Navigant Research estimates that the smart building market will generate global revenue of USD$8.5 billion next year, up from $4.7 billion in 2016.
This is where having a dedicated facilities manager comes in. Facilities managers are generally responsible for ensuring everything to do with the physical infrastructure of the business is running as it should, as well as identifying areas for greater efficiency and cost-saving.
The importance of good facilities management
Effective facilities management is essential to the performance of any organization, no matter the size and scope. Good facilities management and maintenance can deliver greater adaptability, flexibility, and sustainability for your organization. It ensures efficient and smooth business operations that are not often interrupted by a diverse range of technical difficulties.
What does a facilities manager do?
The typical functions of a facility manager vary from company to company. In general, facilities managers are responsible for the maintenance and upkeep of an organization’s buildings, ensuring that they meet legal requirements and health and safety standards.
Facility managers (FMs) operate across different business functions, working on both a strategic and operational level. Facility management professionals are tasked with providing, maintaining and developing a number of different services such as:
Generally speaking, the role of the facility manager is to ensure that the facility is operating as it should on a daily basis by completing daily inspections and conducting proactive and reactive maintenance.
Here is a list of some of the things a facility manager is responsible for:
Sourcing and overseeing contracts and service providers for functions such as catering, cleaning, parking, security, and technology
Advising businesses on measures to improve the efficiency and cost-effectiveness of the facility
Supervising teams of staff across different divisions
Ensuring that basic facilities are well-maintained and conducting proactive maintenance
Dealing with emergencies as they arise
Ensuring that facilities meet compliance standards and government regulations
Planning for the future by forecasting the facility’s upcoming needs and requirements
Overseeing any renovations, refurbishments and building projects
Core traits and skills of a successful facilities manager
Successful facilities managers rely on a number of different skills and competencies. They need to be able to maintain good relationships with a wide range of suppliers, employees, managers, contractors, executives and other stakeholders.
The workload of a facility manager is complex and varied; they need to manage budgets, leverage technical knowledge, make quick decisions, and solve problems. They also benefit from the previous experience that will help them identify potential issues and resolve any issues as soon as possible.
Relevant experience in technical skills and management is also essential. Employees can also acquire a facilities management position by working their way up in a company with in-house training, additional certification, or an apprenticeship.
Does your business need a facility manager?
Many larger companies choose to employ a dedicated internal facilities manager. In smaller companies, however, a member (or members) of the staff are often allocated facility management duties beyond their usual scope of work. This can be disruptive to their core responsibilities, and also means that the management and maintenance of the facility may not be as effective as possible.
Outsourcing facility maintenance is a recommended option for companies without internal facilities maintenance expertise as it can prove both more effective and more cost-efficient. An outsourced provider can take on some of the responsibilities of a facility manager or perform the entire facilities maintenance function, helping you focus on your core business.
Shea Karssing is a writer for Smarter Business, one of the UK’s leading independent consultancies, helping businesses secure the most comprehensive savings solutions from utilities contract management and procurement to business loans and facilities maintenance.
Limble CMMS is a great product and is very intuitive
"This CMMS checks many boxes for what we were looking for. Flexible. Mobile App for in the field use. Cost-Effective. Reporting. Great Dashboard. Great Support. Cloud Based. Cost-Effective."
— Roger Beck
Five star program
"This is one of the most easiest CMM Systems I have used. With unbelievable response times to questions. The Limble staff is very helpful. With this system, our equipment downtime has been cut by 20%."
— Gordon Shanks
Sunbelt Forest Products
I'm amazed with the functionality & customer service
"Executive summary software produces to give me a snapshot of where each contact center is at in preventative maintenance on critical building assets."
— Kris Anderson
"Great experience. Solved our obvious PM tracking issues but also addressing our SHE&S requirements (safety audit task tracking), Environmental checks are being logged, Corporate Audit items tracked"
— Michael Babcock
It just works
"Honestly - the customer support has been fabulous. We had a minor feature request that was deployed within 24 hours - which is unheard of. Even better when you consider our business is located in a completely different time zone (somewhere in Australia). Limble is quite intuitive and I love the ability to have assets nested within each other."
— Ed Cronin
A great tool for Facility Managers.
"Limble is very easy to get involved in and no contracts, with simple monthly billing. I have auditioned other CMMS companies and they make it too difficult, to try out. Limble strategy is very simple - here is our software, you can customize it in most categories and let us know if you have any questions. As a multiple building County Facilities Director, I highly recommend trying it!"