What are the Roles and Responsibilities of a Facilities Manager?
February 19 2019
What are the Roles and Responsibilities of a Facilities Manager
As the fast-paced Fourth Industrial Revolution dawns, the effective maintenance and management of a facility are becoming increasingly important. Buildings are getting smarter; technology is getting more sophisticated, which needs to be managed effectively to avoid business disruption and effectively leverage data insights. In fact, Navigant Research estimates that the smart building market will generate global revenue of USD$8.5 billion next year, up from $4.7 billion in 2016.
This is where having a dedicated facilities manager comes in. Facilities managers are responsible for ensuring everything to do with the physical infrastructure of the business is running as it should, as well as identifying areas for greater efficiency and cost-saving.
The importance of good facilities management
Effective facilities management is essential to the performance of any organization, no matter the size and scope. Good facilities management and maintenance can deliver greater adaptability, flexibility, and sustainability for your organization. It ensures efficient and smooth business operations that are not often interrupted by a diverse range of technical difficulties.
What does a facilities manager do?
The typical functions of a facility manager vary from company to company. In general, facilities managers are responsible for the maintenance and upkeep of an organization’s buildings, ensuring that they meet legal requirements and health and safety standards.
Facility managers (FMs) operate across different business functions, working on both a strategic and operational level. Facility management professionals are tasked with providing, maintaining, and developing a number of different services such as:
Generally speaking, the role of the facility manager is to ensure that the facility is operating as it should on a daily basis by completing daily inspections and conducting repairs and maintenance.
Here is a list of some of the things a facility manager is responsible for:
sourcing and overseeing contracts and service providers for functions such as catering, cleaning, parking, security, and technology
advising businesses on measures to improve the efficiency and cost-effectiveness of the facility
supervising teams of staff across different divisions
ensuring that basic facilities are well-maintained and conducting proactive maintenance
dealing with emergencies as they arise
ensuring that facilities meet compliance standards and government regulations
planning for the future by forecasting the facility’s upcoming needs and requirements
overseeing any renovations, refurbishments, and building projects
helping with office relocations
drafting maintenance reports
Core traits and skills of a successful facilities manager
Successful facilities managers rely on a number of different skills and competencies. They need to be able to maintain good relationships with a wide range of suppliers, employees, managers, contractors, executives, and other stakeholders.
The workload of a facility manager is complex and varied; they need to manage budgets, leverage technical knowledge, make quick decisions, and solve problems. They also benefit from the previous experience that will help them identify potential issues and resolve any issues as soon as possible.
Relevant experience in technical skills and management is also essential. Employees can also acquire a facilities management position by working their way up in a company with in-house training, additional certification, or an apprenticeship.
Does your business need a facility manager?
Many larger companies choose to employ a dedicated internal facilities manager. In smaller companies, however, a member (or members) of the staff are often allocated facility management duties beyond their usual scope of work. This can be disruptive to their core responsibilities, and also means that the management and maintenance of the facility may not be as effective as possible.
Outsourcing facility maintenance is a recommended option for companies without internal facilities maintenance expertise as it can prove both more effective and more cost-efficient. An outsourced provider can take on some of the responsibilities of a facility manager or perform the entire facilities maintenance function, helping you focus on your core business.
Shea Karssing is a writer for Smarter Business, one of the UK’s leading independent consultancies, helping businesses secure the most comprehensive savings solutions from utilities contract management and procurement to business loans and facilities maintenance.
Careers in Facility Maintenance
Facility Maintenance Resources
April 29, 2019,
Thanks for explaining that not hiring a facilities manager will be disruptive to the core responsibilities of your main employees. At my workplace there have been a few discussions about hiring a facilities manager to help manage our budgets. I’m glad I read your article because you helped me see why facilities management is an important industry.
Beautiful and Highly informative content. I have been practicing Facilities Management since the past 11years now and I’ve used your standards in assessing my level of knowledge and experience.
Landlord services Queenstown
September 26, 2020,
Here we get to know about facilities manager roles and responsibilities information in detail. It helps us to decide that which one is best among its types. I enjoyed reading this article and would suggest others it as well. Thank you for this article! This is really very informative for us.
"I can track my inventory and it sends me emails when I'm running low on an item. Also that I can track how much time I'm spending on certain jobs over an extended period of time."
— Cody Jensen
Very easy to use, access
"I like the price, the fact I can see it on my phone or the computer. I like that it is internet-based."
— Curt Waisath
Valley Salt LLC
It just works
"Honestly - the customer support has been fabulous. We had a minor feature request that was deployed within 24 hours - which is unheard of. Even better when you consider our business is located in a completely different time zone (somewhere in Australia). Limble is quite intuitive and I love the ability to have assets nested within each other."
— Ed Cronin
Great for smaller or larger facilities
"We haven't fully integrated Limble yet but we are already seeing improvements in our efficiency. As we fully integrate Limble we expect to see more benefits and increase our response and completion times. The customer support has been outstanding. The Limble team is very quick to respond to any questions and they are very open to suggestions."
— Mike Hill
Children's Home of Lubbock
Limble is the best thing to happen to this company
"Limble does such a good job at keeping track of what's been done and letting me know when and what I need to do next."
— Tom Jones
Little Giant Ladder Systems
Great product at a great price
"Terrific customer service, easy to use, and at a great value. Our old Maintenance software was very difficult to use and was very expensive."
— Brian Williams
Download our Preventative Maintenance Checklist
Take the management stress away from preventative maintenance.
Cheat-sheet to better productivity and reliability
Steps we've learned over years working with thousands of customers
Important tips to help you avoid common costly pitfalls when creating your PM plan