15 best MaintainX alternatives and competitors for 2025

MaintainX’s AI-powered features have made it a popular choice for maintenance, facilities, and reliability professionals. Take a closer look at your needs and the growing solution marketplace, however, and you may find that a different CMMS platform makes a better fit for your enterprise. 

Conducting thorough research and asking the right questions of providers is crucial for understanding the relative benefits and drawbacks of specific asset and facility management solutions and, ultimately, making the right selection. 

We’ve done some of the hard work for you.

Why Look for an Alternative to MaintainX?

• Lack of customization: Even positive reviews of MaintainX note that options for customization are sometimes lacking. Users cannot, for example, add custom fields to their reports. Organizations that manage many different types of assets may require this level of customization. Make sure to ask providers about how users in your industry have customized the platform to address your pain points.
• Work order complications: Some users report complications when attempting to manage a large number of work orders simultaneously. 
• Missing/limited features: Users occasionally note that additional features would make MaintainX more powerful and support their goals. These are potentially available from other providers.

Key Features to Look for in a MaintainX Alternative

Intuitive Interface

The software should be easy to navigate and understand, even for non-technical users. Look for a clean layout, clear instructions, and helpful prompts.

Mobile Accessibility

A mobile app (iOS and Android) is crucial for technicians to access information and complete tasks on the go. Offline functionality is a major plus for any users working in areas with limited connectivity.

Quick Implementation

The platform should be easy to set up and configure, with minimal downtime or disruption to your operations. Ask your provider about guided implementation services.

Work Order Management

Work order management tools should make it simple to create, edit, assign, track, complete, and manage work orders. Look for features like drag-and-drop scheduling, automated reminders, and customizable workflows.

Preventive Maintenance Task Management

CMMS tools should offer tools for planning, scheduling, and tracking routine maintenance tasks to prevent equipment failures and extend asset lifespans. Features like automated scheduling, and maintenance history tracking offer additional benefits.

Inventory Management

Track spare parts, tools, and other resources. Additional features like barcode and QR code scanning, automated stock alerts, and integrated purchase order management can set leading solutions apart.

Asset Tracking and Asset Management

CMMS platforms maintain a centralized database of crucial information and documents related to all your assets, including detailed maintenance histories to inform maintenance scheduling. 

Reporting and Analytics

A high-quality CMMS will easily generate insightful reports on key metrics related to equipment downtime, maintenance costs, work order completion rates, and more. Customizable dashboards and intuitive data visualization tools are a plus, enabling maintenance to communicate its wins to stakeholders across the organization.

Integration Options

To realize the potential of your CMMS and minimize implementation challenges, you need a platform that can seamlessly integrate with the rest of your tech stack. Connecting CMMS platforms with ERPs and other solutions simplifies communication and enhances maintenance’s capabilities. 

The 15 Best MaintainX Alternatives and Solutions for Maintenance Teams

• Limble CMMS
• UpKeep Asset Operations Platform
• eMaint CMMS
• Fiix CMMS
• Brightly Asset Essentials
• Fracttal One
• IBM Maximo Application Suite
• Maintenance Connection by Accruent
• SAP ERP Suite – EAM
• HxGN EAM by Hexagon
• MVP One
• E-Business Suite – Enterprise Asset Management by Oracle
• Eptura Asset
• MPulse
• Facilio

1. Limble CMMS

Limble CMMS is an award-winning cloud-based computerized maintenance management system designed to enhance maintenance operations for businesses in all asset- and facility-heavy industries and align maintenance teams to serve organizational goals. Users and analysts recognize the platform for its robust yet user-friendly feature set, integration capabilities, and round-the-clock customer support. 

Limble empowers maintenance, reliability, and facility professionals to support reduced downtime, improve asset availability and reliability, and optimize maintenance costs with features for managing work orders, scheduling maintenance work, reporting on the department’s performance, and more. 

The platform has elevated maintenance teams in industries including manufacturing, education, healthcare, hospitality, and energy. 

Key features of Limble CMMS

• Intuitive work order management: Users can easily create, schedule, assign, and monitor work orders and requests through a drag-and-drop interface. Thanks to a mobile app, team members can access and edit work orders to offer real-time progress updates from anywhere.  
• Preventive maintenance scheduling: Users can speed the transition to more proactive maintenance by scheduling recurring maintenance tasks based on factors including time, meter readings, or custom triggers. Templates simplify PM creation and automated notifications ensure the appropriate personnel are ready to carry out their assigned preventive maintenance tasks.  
• Robust asset management: Enables users to maintain a detailed and centralized database for all of their facilities and assets. Keeping documents like maintenance histories at the ready helps inform data-driven PM scheduling, simplify audits, and inspire a shift to proactive maintenance strategies.
• Powerful reporting and analytics: Users can put data at the center of their maintenance strategy by generating a variety of reports to track key maintenance metrics, identify team and equipment performance trends, and ultimately make more informed, data-driven decisions. Customizable dashboards provide a visual overview of your maintenance operations management program to help stakeholders from across the organization recognize the impact of maintenance’s hard work.
• Seamless integrations: Connecting Limble with other business systems like ERPs and IoT sensors enhances data visibility and allows for seamless collaboration across departments to make maintenance an indispensable asset. 

Why do companies choose Limble CMMS over MaintainX?

Customers agree that Limble CMMS stands out as a better option than MaintainX because of:

• An accessible interface: Limble’s user-friendly interface was designed with the needs of maintenance professionals – not developers – in mind. No competitor is easier for users to pick up and learn.
• Dedicated customer support: Regardless of pricing tier, Limble promises support within 60 seconds during the week and within a few hours over the weekend. Limble offers support throughout implementation without imposing any timeline limits.  
• Greater customization: Limble offers more extensive customization options than many competing solutions, allowing businesses to tailor their dashboards and workflows to their specific needs.
• Superior scalability: Analysts note that Limble is designed to scale seamlessly with growing businesses, making it a preferred long-term solution for organizations with expansion plans. As data volume increases, user needs evolve, and business goals change, Limble’s customizable interface and feature set empowers maintenance’s evolution.  
• A deeper, more robust feature set: The core features for creating and scheduling work orders in Limble are easy to use and offer robust functionality to support users through day-to-day operations. For example, Limble users can edit work orders after they’ve been closed while MaintainX users cannot. Other differentiating features include multi-range time tracking to simplify overtime payments, inventory cycle counting and units of measure to support advanced inventory management, and scheduling options tailored to specific times of year. 

Here’s what Limble users say about the platform: 

• Simply the best.
• Seamless Transition and Exceptional Support with Limble CMMS
• Switched to Limble and I’m not looking back
• Very user-friendly CMMS system

2. UpKeep Asset Operations Platform

UpKeep is a cloud-native CMMS intended to simplify maintenance and facility management work for all types of businesses. Its intuitive mobile application makes it easy for technicians to manage work orders, track critical assets, and offer status updates from their smartphones. UpKeep emphasizes its mobile-first approach and ease of use.

Key features

• Mobile-first functionality: UpKeep‘s mobile app allows technicians to access and update work orders, capture asset data, and communicate with team members from any location.
• Centralized data center: UpKeep’s DataHub integrates with data sources across the organization to standardize information and streamline communication.
• Preventive maintenance scheduling: Users can schedule recurring maintenance tasks based on time passed, meter readings, or other custom-built triggers. 

What are some limitations of UpKeep?

• Buggy and slow. Lock-out-tag-out capability isn’t what I wished for. 
• Slow development, poor customer support. 
• Very rudimentary system to place orders within an organization

Pricing

UpKeep has several pricing tiers but does not offer free accounts. Implementation fees will vary based on a range of factors. 

3. eMaint CMMS

eMaint is a desktop and mobile CMMS application that offers a suite of features for managing work orders, scheduling preventive maintenance, tracking inventory, and generating reports. eMaint is known for its responsive customer support team and the scalability of its solution. 

Key features

• Optimized spare parts management: By integrating eMaint with purchasing solutions and creating a digital storeroom, users can find the parts they need fast and keep critical spares in stock.
• Advanced preventive maintenance: Users can schedule and track preventive maintenance tasks with an intuitive drag-and-drop calendar and optimize workloads with the help of alerts and trend analysis.
• Mobile application: eMaint Mobile puts the application’s features into the hands of remote technicians to keep them informed, productive, and connected from anywhere. 

What are some limitations of eMaint CMMS?

• Program could be more user friendly.
• The system cannot be used with a scanner to help count or check out parts without having to do it manually.
• It needs more security features to help secure data.

Pricing

eMaint CMMS’s pricing tiers include Team ($69 per month), Professional ($85 per month), and Enterprise, which involve custom pricing agreements. They do not offer free accounts.  

4. Fiix CMMS

Fiix is a cloud-based CMMS platform that helps users improve maintenance operations and optimize asset performance. The solution offers a broad suite of features for managing work orders, scheduling preventive maintenance, tracking inventory, and analyzing maintenance data. Fiix is known for its commitment to sustainability.

Key features

• AI-powered insights: Fiix’s platform uses AI to analyze maintenance data and provide actionable insights to optimize maintenance schedules, predict equipment failures, and improve overall efficiency.
• Predictive maintenance: Users can collect real-time data on asset condition and performance and leverage machine learning models to make strategic decisions. 
• Reporting for data-driven decisions: Fiix’s AI-enabled features optimize reporting and data analytics for more forward-thinking planning and scheduling.

What are some limitations of Fiix CMMS?

• Not the best for planning and scheduling work orders.
• Navigating is not simple would be nice to be more user friendly.
• Cost for everything. Any help you need comes at a cost.

Pricing

In addition to Free accounts, Fiix offers three tiers of paid accounts (Basic, Professional, and Enterprise). Implementation and training fees vary.

5. Brightly Asset Essentials

Brightly Asset Essentials (formerly Dude Solutions) is a cloud-based asset and equipment maintenance solution designed to simplify work order management. It has essential features for conducting preventive maintenance across facilities. Brightly Asset Essentials focuses on affordability, making it a popular choice for schools, municipalities, and small to medium-sized businesses.

Key features

• Intuitive interface: An intuitive interface and mobile application contribute to high adoption rates and popularity among even less tech-savvy users. 
• Remote monitoring: Mapping integration and a mobile app make gathering real-time insights on assets across disparate facilities simple. 
• Preventive and predictive maintenance scheduling: Users can schedule and track routine maintenance tasks to prevent equipment failures and extend the lifespan of critical assets.

What are some limitations of Brightly Asset Essentials?

• High potential software but not the best user interface. 
• Lost in a web of programming.
• Lack of flexibility.

Pricing

Pricing for Brightly’s enterprise customers depends on factors including the number of users, custom features, and integrations.

6. Fracttal One

Fracttal One is a cloud-based maintenance management software that aims to help businesses optimize their maintenance operations and improve asset reliability. The platform’s suite of features includes tools for conducting preventive maintenance tasks, tracking inventory levels, and analyzing maintenance data.

Key features

• Digital maintenance assistant: Fracttal One’s AI chatbot serves as a round-the-clock resource, addressing questions and helping users to complete their tasks.
• Mobile-first design: Fracttal One’s mobile app allows technicians to access and update work orders, capture data, and communicate with their team from any location.
• Advanced analytics: Users can generate insightful reports and build intuitive dashboards to track key maintenance metrics, identify trends, make data-driven decisions, and report on the success of maintenance’s efforts.

What are some limitations of Fracttal One?

• Menu is not very user-friendly at a basic level.
• Options are not very clear and sometimes very complex. 

Pricing

Fracttal One’s three service tiers are custom priced to suit unique user needs. The most popular plan is the Pro option. 

7. IBM Maximo Application Suite

The IBM Maximo Application Suite is a selection of asset management solutions that helps organizations analyze the performance and health of their assets to maximize lifetime value. Modular applications include tools for managing routine maintenance, scheduling proactive maintenance, monitoring asset health, and optimizing operations. 

Key features

• Sustainable maintenance: IBM’s Maximo Application Suite includes tools for ensuring users comply with environmental regulations and for providing insights to help organizations mitigate their environmental impact. 
• Streamlined collaboration: The Maximo Suite’s tools for automating task creation and assignment simplifies work order tracking and facilitates collaboration across teams. 
• IoT connectivity: Users can connect to IoT sensors and other devices to collect real-time data on asset performance and condition, enabling more proactive maintenance and improved decision-making.

What are some limitations of IBM Maximo Application Suite?

• Inefficient (too many clicks!)
• Even though Maximo is a tremendous Asset management solution, it does not give us flexible features of case management, the change management process is also a bit complicated. The user interface is also not user-friendly.
• Downloading large information requires SQL query running which is a bit difficult.

Pricing

The IBM Maximo Application Suite is available through both a client-managed and a SaaS arrangement. A price estimator can help prospective customers estimate potential costs. 

8. Maintenance Connection by Accruent

Maintenance Connection is a CMMS software designed to help organizations optimize their asset and facilities maintenance operations, reduce downtime, and extend asset lifespan. It includes tools for managing work orders, planning and scheduling preventive maintenance work, tracking assets, and managing spare parts inventories. 

Key features

• Streamlined regulatory compliance: Features for streamlining crucial documents and creating audit trails makes it easier to comply with regulations like 21CFR and pass inspections.
• Preventive maintenance scheduling: Schedule and track preventive maintenance tasks based on various criteria, including time, meter readings, and condition-based monitoring. Optimize maintenance schedules to minimize downtime and extend asset lifespan.
• Comprehensive inventory management: Users can maintain a centralized, organized database of every part to keep inventory management costs manageable and avoid unplanned stoppages.

What are some limitations of Maintenance Connection by Accruent?

• The program is clunky and not user friendly. Some modules are not connected or even really functional. The tools module is poor. Reporting. Dashboards are not helpful like they should be. The industry of corrections is unique. Not being able to redownload photos at all, especially those collected within MC Express
• It’s been over a year now, still cannot use the app at a level that will allow us to share our service reports with our customers. 

Pricing

In addition to free trials, Accruent offers both a Professional and Enterprise tier for paid customers. The platform’s mobile add-on costs an additional $70 per user each year. 

9. SAP ERP Suite – EAM

SAP ERP Suite – EAM (Enterprise Asset Management) is a modular set of solutions for managing the entire lifecycle of physical assets and equipment. It integrates with solutions including other SAP modules to provide a holistic view of asset-related data and processes. SAP EAM helps organizations optimize their maintenance operations, reduce maintenance spend, and improve asset performance.

Key features

• Integrated asset lifecycle management: By integrating their enterprise asset management solution with additional modules, users can manage all aspects of the asset lifecycle, from acquisition and deployment to maintenance and disposal.
• Performance management insights: With data-driven analysis, users can develop risk-averse strategies and get more from their assets.
• Cross-platform collaboration: Stakeholders can gather in a central location to share documents and insights. 

What are some limitations of SAP ERP Suite – EAM?

• It has a steep learning curve. 
• You need to set up master data accurately, especially if you are moving from a legacy system. 
• “Usable but not all functions work properly”

Pricing

SAP pricing is customized to the user and is dependent upon a range of factors. 

10. HxGN EAM by Hexagon

HxGN EAM is an asset management solution that helps organizations extend the lifecycles of their assets and boost reliability to generate more value. Its features enable users to conduct preventive maintenance, track equipment, and manage inventory with data-driven insights. 

Key features

• Configurable workflows: HxGN EAM users can create custom workflows to automate preventive tasks, streamline processes, and promote consistency across their maintenance operations.
• Simplified management for linear assets: Hexagon’s EAM includes tools for managing linear assets like pipelines, railways, and roads with specialized tools for tracking location-based information and monitoring remote maintenance activities.
• Risk-based maintenance: Maintenance managers can prioritize their team’s activities based on risk assessments to optimize resource allocation, boost efficiency, and minimize the impact of equipment failure.

What are some limitations of HxGN EAM?

• Not the greatest tool on Earth.
• Unreasonably expensive and hard to use

Pricing

HxGN EAM pricing is determined following consultations with specialists and is dependent upon many factors.

11. MVP One

MVP One is a cloud-based CMMS platform designed to streamline the day-to-day workloads of maintenance and operations departments within businesses of all sizes. It offers a user-friendly interface and flexible deployment options. MVP One focuses on helping organizations reduce downtime while improving productivity.

Key features

• Work order management: Creating, assigning, and tracking work orders is possible with MVP One’s desktop and mobile interfaces.
• Inventory management: Users can reduce the costs associated with parts-related downtime thanks to a host of inventory management features like stock alerts and more.
• Custom reporting and robust analytics: Reports on key metrics like equipment downtime, maintenance costs, and work order completion rates help maintenance build the case for additional investments and prove its organizational value.

What are some limitations of MVP One?

• Not user friendly

Pricing

MVP One offers three different service and pricing tiers. At the Bronze level, organizations pay $45 per user each month and, at the Silver level, they pay $74 per user. Gold-level customers’ prices are customized to their unique profiles. 

12. E-Business Suite – EAM by Oracle

Oracle’s E-Business Suite – Enterprise Asset Management (EAM) is a comprehensive solution designed to support organizations in asset-intensive industries. It provides a robust set of tools for managing the entire lifecycle of critical assets, from acquisition and deployment to ongoing maintenance and retirement. Oracle EAM helps organizations optimize maintenance operations, reduce costs, and improve asset performance.

Key features

• Asset lifecycle management: With the appropriate integrations, Oracle customers can manage all aspects of the asset lifecycle, from planning and acquisition to operation, maintenance, and disposal.
• Proactive maintenance planning and scheduling: Users can plan and schedule maintenance activities and supplement their work orders with detailed instructions and cost estimates.
• Reliability-centered maintenance (RCM): Data enables users to implement RCM strategies to optimize resource allocation and improve asset reliability.

What are some limitations of Oracle’s E-Business Suite?

• Takes quite a lot of getting used to. 
• Complicated deployment and licensing and also performance
• Difficult to implement for the first time and hard to manage for the new peoples.

Pricing

Oracle’s primary EAM module costs $4,595 per user license and additional modules cost between $1,195 and $4,495 more.

13. Eptura Asset

Eptura Asset is a cloud-based solution that combines tools for asset management and facility management in a single platform. Eptura Asset offers a holistic view of an organization’s full suite of assets, including equipment, buildings, and infrastructure. 

Key features

• Integrated workplace management system (IWMS): Users can combine asset management, space management, and workplace services resources to optimize facility management across all of their sites. 
• Preventive maintenance management: Scheduling and tracking preventive maintenance tasks based on time, usage, or condition-based factors keeps assets running longer and keeps maintenance expenses manageable.
• Space optimization: Users can analyze and visualize space utilization data to identify opportunities for improving facilities management operations.

What are some limitations of Eptura Asset?

• “Works but lacks customer support. Loss of data when changing from old Managers Plus to new “upgrade” 
• customer support is not there only been contacted twice and was only when renewal was up and i questioned the support provided for the price increase.
• “It is a nice design but has a lot of bugs that makes it difficult to use and support is lacking.” 

Pricing

Eptura’s custom pricing model can include fees of up to $20,000 to support implementation. 

14. MPulse

MPulse is a flexible and scalable computerized maintenance management system that is used for managing work orders, conducting preventive maintenance, tracking asset data, and managing inventory. 

Key features

• Scheduled maintenance calendar: An accessible calendar with custom view settings helps teams visualize their PM tasks and collaborate more effectively. 
• Supplies and parts inventory management: Tracking stock levels with MPulse’s tools helps users minimize excess costs and ensure assets remain operational. 
• Mobile access: Users can access and edit work orders, track assets, and manage inventory from any tablet or smartphone.

What are some limitations of MPulse?

• Changed how to enter hours when closing orders. takes sooo long to get something changed 
• Mpluse is an OK CMMS software. It works and is cost effective but can lack innovation in areas. They are slow to release updates and seem to only work on bugs or upgrades if enough people ask for them. 
• It suits my need but if I could find something better I would chose it.

Pricing

Pricing for MPulse’s Professional-class licenses starts at $49 per month per user. Advanced and Enterprise accounts are priced based on custom agreements.

15. Facilio

Facilio is a unified facilities optimization software that leverages IoT and AI to help building owners, operators, and service providers optimize operations and improve performance across their facilities. The platform provides a number of tools for managing maintenance and improving the tenant experience.

Key features

• IoT-enabled building operations: Users can integrate different building systems and sensors to collect real-time data and identify opportunities to drive improvements.
• Sustainability management: Tracking energy consumption, water usage, and waste generation helps Facilio users to reduce their environmental impact and commit to sustainability goals.
• Tenant experience management: Organizations that use Facilio can provide tenants with a mobile app for seamlessly submitting service requests, accessing important building information, and communicating with building management.

What are some limitations of Facilio?

• Appointment scheduling feature is not available
• PPM we cannot schedule in our priority, Reports generating option not good, Search and filter option need improvements, Monthly work order reports very difficult generate, unique task ID for each task and ppm not displayed in work order as well as report. scroll option very difficult for usage.

Pricing

Facilio’s annual pricing plans are customized to the user and depend upon factors including user count and integration requirements.

Limble CMMS — The #1 MaintainX Alternative

Limble CMMS isn’t just another CMMS. It’s the preferred CMMS of maintenance leaders.With its user-friendly interface and powerful features, Limble empowers you to:

• Effortlessly manage work orders: Create, prioritize, and track work orders with ease using Limble’s intuitive drag-and-drop interface. Empower your technicians with mobile access, enabling them to stay connected and update progress in real-time.
• Proactively prevent breakdowns: Don’t let equipment failures disrupt your operations. Limble’s flexible preventive maintenance scheduling allows you to automate recurring tasks based on time, meter readings, or custom triggers. Keep your assets running smoothly and minimize costly downtime.
• Gain complete asset visibility: Centralize all your asset information in one place. Track maintenance history, warranty details, associated documents, and more. With Limble, you can proactively identify potential issues and optimize asset lifecycles.
• Make data-driven decisions: Unlock the power of insightful reporting and analytics. Track key maintenance metrics, identify trends, and make informed decisions to optimize your maintenance strategies and drive continuous improvement.
• Connect your entire business: Seamlessly integrate Limble CMMS with your existing tech stack, including ERP, accounting software, and IoT sensors. Improve data visibility and streamline your workflows for enhanced efficiency.

But don’t just take our word for it. See Limble in action. 

Request a personalized demo today and discover how Limble can revolutionize your maintenance management and drive greater efficiency and cost savings for your business.