Maintenance teams do much more than just maintain the status quo. Armed with the right tools, they’re capable of aligning their operations to serve organization-wide goals and taking efficiency, productivity, and innovation to new levels. Without the right technology, however, maintenance can find itself in an obscure silo, struggling to manage its budget and collaborate with its peers.
CMMS solutions are the backbone of modern tech-enabled maintenance teams. Preventive scheduling tools smooth the transition to more proactive maintenance, reporting capabilities put the department and its wins in the spotlight, and features for inventory and asset management enhance productivity.
Hippo CMMS is just one of the many solutions on the market and it may not be the best choice for your organization. Take care to review all your options before making a selection. Your choice of CMMS provider will depend on your goals as well as the feature set offered.
Why Look for an Alternative to Hippo CMMS?
Here are just some of the weak points verified Hippo users have identified in their reviews of the platform.
- Unresponsive customer support: “It has been difficult to get in contact with people on questions about how to do things or when there is an issue with the program.” – Ellensburg C. on G2
- Limited customization: “Some features are not very customizable, and my team and I had to figure out how to work around those.” – Giovanni M on Capterra
- Clunky interface: “some advanced features could benefit from more intuitive navigation for engineers handling coding aspects.” – Verified User in Real Estate
Key Features to Look for in a Hippo CMMS Alternative
Shifting from reactive to proactive maintenance is a crucial early step in realizing the value of elevated maintenance. You’ll want a CMMS with:
- Flexible scheduling options (time-based, meter-based, etc.)
- Automated PM generation and reminders
- PM task checklists and procedures
- Tracking of PM compliance and history
This is the heart of any computerized maintenance management system (CMMS). Look for features like:
- Easy work order creation and assignment (including via mobile)
- Customizable work order forms and statuses
- Automated work order scheduling and reminders
- Prioritization and escalation options
- Time tracking and labor cost calculation
A good CMMS should help you manage your assets effectively. Look for the following features:
- Comprehensive asset tracking and inventory
- Asset history, including maintenance records and costs
- Asset performance monitoring and analysis
- Warranty and documentation management
Go beyond basic reporting with:
- Customizable dashboards and reports
- Key performance indicators (KPIs) tracking
- Data visualization and trend analysis
- Exporting options (e.g., CSV, PDF)
Customization and Flexibility
Ensure the system can adapt to your unique workflows:
- Customizable fields, forms, and workflows
- User roles and permissions
- API access for integrations
A mobile-first approach is essential for maintenance teams.
- Native mobile apps (iOS and Android) with offline functionality
- QR code/barcode scanning for easy asset tracking
- Real-time updates and notifications on mobile devices
Look for CMMS solutions that offer integrated inventory control, such as
- Track spare parts, consumables, and tools
- Automated reorder points and purchase order generation
- Supplier management
IoT integration allows you to connect your maintenance management software to sensors and smart devices:
- Real-time data capture for condition-based monitoring
- Predictive maintenance capabilities
- Automated alerts and notifications
Advanced CMMS platforms leverage AI for anomaly detection and failure prediction, optimized maintenance scheduling, and intelligent insights and recommendations.
The 13 Best Hippo CMMS Alternatives and Solutions for Maintenance Teams
1. Limble CMMS
Limble CMMS is a cloud-based maintenance management solution designed to streamline maintenance operations, improve asset management, and boost efficiency for all types of businesses. Thanks to an accessible mobile application and desktop interface, Limble customers can stay connected and productive across their facilities. Limble is known for its customizability, scalability, and flexibility. From mid-sized organizations to global enterprises, all types of organizations can grow alongside Limble.
Key features of Limble CMMS
Work Order Management
- Simplified WO creation and technician assignment: Easily create work orders and assign them to approved technicians, with options for including information like detailed step-by-step instructions, priority levels, and due dates.
- Streamlined WO tracking and management: Monitor the progress of your work orders, from initiation to completion, in real time and retain valuable data on labor hours, materials used, associated costs, and more.
- Intuitive scheduling and automated reminders: Schedule work orders for specific times or set them based on recurring intervals related to factors like usage and set automated reminders to ensure quick, efficient completion.
Preventive Maintenance
- Proactive maintenance planning and scheduling: Minimize downtime, maximize output, and optimize the lifetime value of outlets with preventive maintenance tasks planned based on time, meter readings, or other triggers.
- Automated PM generation: Ensure tasks are consistently completed on time and in compliance with established SOPs by automatically generating detailed work orders from preventive maintenance schedules.
- PM compliance and history tracking: Maintain a historical record of every PM for every asset across every facility to simplify audit preparedness and encourage data-driven decision making.
Asset Management
- Centralized asset register: Collect asset data to build a comprehensive inventory of all critical information.
- Asset performance monitoring: Identify areas of improvement, prioritize efforts, and make data-driven decisions by tracking crucial KPIs like uptime and unplanned downtime for each asset.
- Warranty and documentation management: Access important asset management documents including warranties, manuals, and certifications to pass audits and optimize maintenance.
Inventory Management
- Spare parts tracking: Record critical information on your spare parts inventory like quantities, locations, and reorder points in a dependable digital repository.
- Automated reordering: Avoid unexpected stockouts and costly delays with automatic reorder triggers that help keep necessary parts on hand when you need them.
- Supplier management: Streamline procurement and supplier relationship management with a centralized database of all vendor details.
Reporting and Analytics
- Customizable reports and dashboards: Generate performance reports and build custom dashboards to suit your specific needs and deliver high-impact presentations on key maintenance trends and crucial metrics.
- Maintenance team and asset performance tracking: Track KPIs such as Mean Time to Repair (MTTR), Mean Time Between Failures (MTBF), and Overall Equipment Effectiveness (OEE) to measure maintenance’s effectiveness and asset performance, inform more strategic decision making, and earn buy-in for more investments in maintenance.
Mobile App
- On-the-Go access: Update work orders, track wrench time, manage asset information, and access the full Limble CMMS experience from your smartphone or tablet.
- Offline functionality: Work offline and automatically sync your data when you get back online, ensuring round-the-clock access to critical asset data even in remote locations.
- QR code/Barcode scanning: Access asset data and create work orders by scanning QR codes or barcodes attached to equipment.
Integrations
- Limble CMMS seamlessly integrates with other business systems, such as enterprise resource planning (ERP) platforms and purchasing solutions to take maintenance out of its silo and streamline data flow, improve communication, and boost efficiency.
Why do companies choose Limble CMMS over Hippo CMMS?
- More user-friendly and intuitive interface: Verified customers like Eric C. say that Hippo slows down frequently, making it difficult to execute essential tasks like running reports.
- Stronger mobile functionality: Users including Derek A. suggest that Hippo’s mobile application could use an update to add new features and improve navigation.
- A focus on maintenance: A CMMS is just one type of solution in Eptura’s repertoire, but the team at Limble lives and breathes maintenance. Our focus is always on making life easier for unsung heroes with improvements to our maintenance management platform.
- Superior customer support: While numerous Hippo CMMS users cite subpar customer support, Limble is revered for its near-instant response time and highly knowledgeable team.
2. eMaint CMMS
eMaint CMMS is CMMS built to support organizations in a range of industries. It offers features for managing work orders, overseeing preventive maintenance programs, tracking asset health and performance, monitoring inventories, and more.
Key features
- Comprehensive feature set: eMaint’s functionality includes tools for managing all aspects of maintenance operations from work order assignments to safety management.
- Flexibility and configurability: Users can customize eMaint to fit specific workflows and business needs.
- Reporting capabilities: eMaint’s reporting and analytics tools allow users to generate reports, KPIs, and analyze maintenance data to drive program improvements.
- Workflow automation: eMaint users reduce manual workloads by automating various tasks and processes, such as work order routing, approvals, and notifications.
- Industry-specific solutions: eMaint offers specialized solutions for specific industries, such as healthcare, manufacturing, and facilities management.
What are some limitations of eMaint CMMS?
Explain in bullet points, one simple sentence per bullet
Pricing
eMaint offers free accounts in addition to paid accounts ranging from $69 to $120 per month.
3. Maintenance Connection
Maintenance Connection is an enterprise asset management (EAM) solution that provides features for managing assets, work orders, preventive maintenance, and parts inventories.
Key features
- Advanced asset management: Collect detailed information on maintenance history, asset performance, and management costs throughout the full asset lifecycle.
- Robust work order management: Streamline work order creation, assignment, tracking, and ongoing management.
- Comprehensive preventive maintenance: Develop and implement effective preventive maintenance programs with features for scheduling, tracking, and optimizing PM tasks.
- Project management capabilities: Tools for planning, scheduling, budgeting, and resource allocation simplify complex maintenance projects.
- Integration with other systems: Integrate Maintenance Connection with other enterprise systems, such as ERP and financial software, to streamline data flow and improve overall efficiency.
What are some limitations of Maintenance Connection?
Pricing
Professional licenses cost $110 per named user per month and $1325 per year. Access to Each subscription to Maintenance Connection’s mobile CMMS costs an additional $58 per month and $700 per year.
4. UpKeep Maintenance Management Platform
UpKeep is a popular, cloud-based CMMS designed to streamline maintenance operations for businesses of all sizes. Its tools for managing work orders, tracking assets, scheduling preventive maintenance, and improving efficiency empower maintenance professionals.
Key features
- User-friendly interface: An intuitive interface makes it easy for even less tech-savvy users to navigate, learn, and execute tasks.
- Work order management: Manage the full work order lifecycle with features for prioritizing tasks, capturing labor costs, and attaching photos and documents.
- Preventive maintenance scheduling: Minimize downtime and extend asset life by automating and scheduling preventive maintenance tasks based on time passed, meter readings, or other criteria.
- Robust mobile app: Capture data, provide status updates, and track wrench time – even without an internet connection.
- Streamlined communication: In-app messaging, notifications, and alerts keep everyone informed and connected.
What are some limitations of UpKeep Maintenance Management Platform?
- Lack of customization: Users including David G. and Mones S. on G2 note that “The platform format is not customizable in all areas.” Customers with highly specialized use cases could struggle to build the necessary workflows.
- Missing features: G2 user Peter W. is one of several UpKeep customers to reference missing features. He wishes users could chat from individual work orders.
- Slow performance: Loading times and a clunky interface have challenged users including Damon B. and Chris H., who shared their reviews on G2.
Pricing
In addition to a free 14-day free trial UpKeep, offers a tiered pricing structure with costs determined by factors including the number of active users and the feature set. “Starter” plans begin at $45 per user per month and more advanced plans can have monthly costs of up to $120 per user.
5. Fiix CMMS
Fiix is a cloud-based CMMS that helps businesses optimize their maintenance operations and improve critical asset performance. It offers a suite of features for managing work orders, scheduling preventive maintenance, tracking assets, and analyzing maintenance data.
Key features
- Flexible and scalable: Customizable features and integrations ensure Fiix can adapt to the needs of businesses of all sizes.
- AI-powered insights: Identify trends, predict failures, and optimize maintenance schedules by leveraging AI-enabled features to assess maintenance data.
- Workflow automation: Improve efficiency and reduce manual effort by automating maintenance tasks and processes like work order routing and approval.
- Comprehensive reporting and analytics: Optimize maintenance strategies by generating customizable reports, tracking KPIs, and analyzing maintenance data to identify areas for improvement.
- Open API and integrations: Streamline data flow and enhance functionality by connecting Fiix with other business systems, such as ERP platforms and IoT sensors.
What are some limitations of Fiix CMMS?
- Missing features: Scott J. on Capterra wishes Fiix administrators had more options for customizing their preventive maintenance schedules and approach to asset management. His review also notes the lack of automated notifications to inform users of upcoming deadlines. Chris H. mentioned that the lack of options for importing data from Excel led to lots of wasted time.
- Steep learning curve: Verified user Alieth R. says that getting started with Fiix was “overwhelming” in her G2 review.
- Work order management issues: Customers on G2 report a number of issues with work order management. Weronika K., for example, would prefer to log repair time in minutes on each work order.
Pricing
Fiix’s free plans allow users to experience a limited number of the paid platform’s features. Basic and Professional plans are priced at $45 and $75 per user per month, respectively. Larger teams can purchase Enterprise plans through custom agreements.
6. FMX CMMS
FMX is a cloud-based facility management solution that includes CMMS functionality along with tools for managing tasks, scheduling, and communication. It’s designed to help organizations streamline operations, improve efficiency, and reduce costs across various departments, including maintenance, operations, and custodial services. FMX is often praised for its ease of use, flexibility, and comprehensive feature set.
Key features
- Unified workplace management: Manage maintenance, custodial services, event scheduling, inventory management, and other aspects of facility management within a single platform.
- Intuitive scheduling and dispatching: Ensure every task is completed by the appropriate personnel in the appropriate manner by dispatching and tracking work orders.
- Preventive maintenance planning: Prevent equipment failures and extend the useful life of critical assets by creating and managing preventive maintenance schedules, automating work order generation, and tracking long-term PM compliance.
- Streamlined communication and collaboration: Facilitate communication and collaboration among team members, departments, and stakeholders through in-app messaging and automated notifications.
- Comprehensive reporting and analytics: Emphasize the value of strategic maintenance by tracking KPIs and generating reports on work order completion, costs, team performance, asset health, and more.
What are some limitations of FMX CMMS?
- Missing tools: John S., a verified user, lists a number of missing features in a review for G2. His team has had to develop workarounds to create certain automated alerts and send messages to one another.
- Limited support through implementation: Brian L. calls FMX a “game-changer,” but he would’ve appreciated more dedicated support throughout the implementation process to get his team up and running faster.
- Expensive customization: G2 user Laura M. is among the verified FMX CMMS customers to cite the high cost of certain features.
Pricing
FMX offers users a free preview of its platform through a 14-day trial. Paid plans are each customized to the specific needs of individual customers.
7. MaintainX
MaintainX is a mobile-first maintenance and operations management platform designed for industrial and frontline workers. The MaintainX platform includes features intended to streamline workflows, improve communication, and increase maintenance’s efficiency in managing work orders, conducting inspections, and tracking assets.
Key features
- Mobile-first design: Keep technicians connected and productive while they’re out in the field with MaintainX’s mobile application.
- Streamlined work order management: Create, assign, and track work orders while adding photos, videos, and relevant information.
- Digital checklists and inspections: Reduce paperwork and promote consistency by conducting internal inspections and audits with custom-built digital checklists.
- Real-time communication: Use in-app messaging and automated notifications to communicate with team members around the clock.
- Preventive maintenance scheduling: Minimize downtime and keep assets running longer with proactive scheduling.
What are some limitations of MaintainX?
Explain in bullet points, one simple sentence per bullet
- No view-only user licenses: View-only licenses make it possible for non-maintenance professionals to view reports on the department’s performance and assess asset health from a high level. One user identifies this as a missing feature in a review on Gartner.
- High price: Numerous customers on sites including G2 and Capterra have said they consider MaintainX’s feature suite expensive.
- Reporting complications: Jordan L. on G2 reports that it’s easier to put data into MaintainX than to get it out. “There isn’t an easy way to filter the data to what I want to see,” they write.
Pricing
Users can sign up for free MaintainX accounts and use certain features indefinitely. Paid accounts begin at $16 per user per month. “Premium” plans cost $49 per monthly user license and enterprise clients can negotiate custom pricing.
8. MicroMain CMMS
MicroMain is a CMMS software solution that offers a wide range of features to manage maintenance operations, including work order management, preventive maintenance, asset tracking, inventory control, and reporting.
Key features
- User permissions: Keep data secure and stay compliant with user permission settings for customized platform access.
- Flexible work order management: Manage work orders from creation through data analysis.
- Preventive maintenance scheduling: Plan, schedule, and execute preventive maintenance tasks based on time, meter readings, or other criteria.
- Comprehensive asset management: Optimize asset performance and lifecycle management by tracking asset details, maintenance histories, and upkeep costs.
- Powerful reporting and analysis: Generate reports, track team and asset performance KPIs, and analyze maintenance data to identify trends and improve decision-making.
What are some limitations of MicroMain CMMS?
Explain in bullet points, one simple sentence per bullet
- Outdated interface: Numerous Capterra reviews from MicroMain CMMS customers make reference to an interface that needs an update.
- Limited preventive maintenance scheduling: One verified customer and G2 user wrote, “The scheduler module is terrible” and reports that their team stopped using these features.
- Complex reporting features: Pedro V. reports struggling to generate custom reports and secure the necessary support services in his Capterra review.
Pricing
In addition to free, 14-day trials, MicroMain offers $45 per month Technician licenses and $99 per month Admin licenses.
9. Asset Essentials
Asset Essentials (formerly Dude Solutions) is a cloud-based CMMS designed to help organizations manage their assets, streamline maintenance operations, and manage maintenance spend. It offers an assortment of features for tracking assets, managing work orders, scheduling preventive maintenance, and analyzing maintenance data.
Key features
- Comprehensive asset tracking: Maintain a detailed inventory of all your assets, including location, specifications, maintenance history, and warranty information.
- Flexible work order management: Create, assign, and track detailed work orders, prioritize tasks, and capture parts usage.
- Preventive maintenance scheduling: Schedule tasks, generate work orders, and stay compliant with a preventive maintenance management program.
- Inventory control: Keep essential parts on hand and keep costs manageable with automated reordering and other inventory management tools.
- Reporting and analytics: Generate reports on work order completion, maintenance costs, asset performance, and other key metrics showcase maintenance’s impact and pinpoint areas for improvement.
What are some limitations of Asset Essentials?
Explain in bullet points, one simple sentence per bullet
- Complicated features: G2 users including Jennifer C. and Claude M. suggest that Asset Essentials customers should expect a steep learning curve as they adopt the platform and familiarize themselves with its features.
- Lengthy implementation: Getting up and running with Asset Essentials takes time and effort, reports Ashwani D.
- Pricing: Shweta D. is one of several verified customers who’ve reviewed Asset Essentials on G2 and made note that it can prove expensive for small and mid-sized businesses.
Pricing
Brightly’s various subscription models are tied to the customer’s industry. Options include Government and Education.
10. IBM Maximo
IBM Maximo is a robust enterprise asset management (EAM) solution. It’s designed for large organizations with complex asset management needs, offering a suite of features to manage the entire asset lifecycle, from acquisition to disposal.
Key features
- Comprehensive asset lifecycle management: From acquisition through disposal, track and manage all assets throughout their full lifecycles.
- Advanced work order management: Features for scheduling, prioritizing, and automating workflows transform work order management.
- Predictive maintenance: Minimize unplanned downtime and reduce costs by leveraging data analysis and machine learning to predict asset failures and optimize maintenance schedules.
- Inventory control and procurement: Manage spare parts inventory, track usage, and automate procurement processes.
- Integration with other systems: Integrating Maximo with other enterprise systems streamlines collaboration and improves overall efficiency.
What are some limitations of IBM Maximo?
Explain in bullet points, one simple sentence per bullet
Pricing
IBM’s SaaS suite is available in three different packages: Essentials, Standard, and Premium. Essentials plans begin at an estimated $3,150 per month and Standard plans begin at $7,464.
11. Fracttal One
Fracttal One is a cloud-based CMMS platform that leverages AI and IoT to optimize maintenance operations and improve asset performance. It offers a user-friendly interface and a mobile-first approach, making it easy for technicians to access and update information in the field. Fracttal is designed to help businesses of all sizes streamline workflows, reduce downtime, and improve decision-making.
Key features
- AI-powered insights: Simplify and automate routine tasks with an AI-powered assistant and grow more proactive with data analysis.
- IoT connectivity: Connect Fracttal IoT sensors and collect real-time data on asset performance, enabling condition-based maintenance scheduling,
- User-friendly interface: Navigate, collaborate, and communicate with ease.
- Mobile-first design: Access and update information from anywhere using the mobile app.
- Customizable dashboards and reports: Provide insights into key maintenance metrics and trends with custom dashboards and reports.
What are some limitations of Fracttal One?
Explain in bullet points, one simple sentence per bullet
- Spare parts management: Manuel P., a G2 user, writes, “IN THE WAREHOUSES SECTION, THERE IS ANOTHER DISADVANTAGE, THIS IS THAT A SPARE PART HAS TO BE RELOADED TO MAKE WAREHOUSE TRANSFERS, FOR EXAMPLE: WHEN A SPARE PART IS NOT FOUND IN THE DESTINATION WAREHOUSE OR IS NOT CREATED.
- Customization and configuration: On G2, verified Fracttal customer Jefferson V. notes that introducing customizations at the company level seems more complicated than necessary and that filter view configurations don’t save.
- Performance: Users including Juan C. report that the Fracttal platform’s slow performance can make for tedious and time consuming work.
Pricing
Fracttal One is available through a free trial. Paid accounts are priced on a customer-by-customer basis.
12. Maintenance Care
Maintenance Care is a cloud-based CMMS software designed to help businesses manage their maintenance operations efficiently. It offers a range of features for tasks including work order management, preventive maintenance, asset tracking, inventory control, and reporting. Maintenance Care is known for its ease of use, affordability, and comprehensive functionality.
Key features
- Intuitive interface: Even users who are new to CMMS software can easily navigate Maintenance Care’s user-friendly interface.
- Work order management: Streamline communication and task management with automated notifications and detailed work orders.
- Preventative maintenance scheduling: Plan and schedule preventive maintenance tasks based on time, meter readings, or other criteria.
- Asset management: Track asset details, maintenance history, and associated costs to optimize asset performance and lifecycle management.
- Reporting and analysis: Generate a variety of reports, track maintenance’s success against KPIs, and identify actionable trends.
What are some limitations of Maintenance Care?
- Usability: A verified customer who posted their review to G2 and who works in education management is one of several to report usability concerns among their team. Another user in consumer services acknowledged a steep learning curve.
- Reporting capabilities: Gregg S. believes that, “reporting is not nearly as robust as it needs to be.”
- Asset maintenance and tracking: A G2 user and verified customer from the packaging and containers space reviews the platform, writing that adding assets to the system required support from Maintenance Care’s team.
Pricing
Maintenance Care customers can test the platform in a free trial and the provider offers two different pricing tiers. The Work Order Edition costs $100 per month and the platform’s Enterprise Edition costs $200 per month.
13. Jobber
Jobber is a field service management software that goes beyond traditional CMMS functionality. While it includes features for managing work orders and preventive maintenance, its focus is broader, encompassing all aspects of running a field service business.
Key features
- End-to-end job management: From quoting and scheduling to invoicing and follow-up, manage every aspect of every job within a single platform.
- Scheduling and dispatching: Schedule jobs, assign them to approved technicians, optimize routes, and track job progress in real time.
- Customer communication: Communicate with customers through automated emails, text messages, and in-app messages, keeping them informed and improving satisfaction.
- Invoicing and payments: Generate professional invoices, process online payments, and track expenses to streamline financial management and facilitate collaboration between maintenance and finance.
- Mobile app: Access job details, update statuses, track time, and capture customer signatures from out in the field.
What are some limitations of Jobber?
Pricing
Jobber offers customers three different service and pricing tiers: Core, Connect, and Grow. Core accounts start at $19, Connect accounts start at $89, and Grow accounts start at $149.
Limble CMMS — The #1 Hippo CMMS Alternative
Limble CMMS isn’t just another option in a crowded marketplace—it’s the preferred choice for maintenance leaders who demand simplicity and results. Designed with a user-friendly interface and robust features, Limble empowers you to:
- Effortlessly manage work orders: Create, prioritize, and track work orders with ease using Limble’s intuitive drag-and-drop interface. Give technicians mobile access to stay connected and update progress in real time.
- Prevent costly breakdowns: Automate preventive maintenance schedules tailored to time, usage, or custom triggers. Keep your equipment running smoothly, minimize downtime, and avoid disruptions.
- Centralize asset management: Store all asset details in one place, including maintenance history, warranties, and documents. Proactively address potential issues and extend asset lifecycles.
- Make smarter decisions with data: Harness powerful analytics to track maintenance metrics, identify trends, and refine your strategies for continuous improvement.
- Streamline your entire operation: Integrate Limble seamlessly with ERP systems, accounting tools, and IoT devices for better visibility and smoother workflows.
In a crowded field, Limble stands apart as the go-to CMMS for businesses looking to transition to proactive, data-driven maintenance. Don’t just take our word for it—explore our library of customer success stories or schedule a personalized demo today. See how Limble can help you achieve your goals, boost efficiency, and save costs.
