Every organization practices preventive maintenance to some degree. However, for companies with complex facilities or high production standards that rely on the availability of heavy equipment, preventive maintenance must be prioritized and used strategically.
Preventive maintenance has numerous benefits that can significantly improve a company’s health and profitability. However, it’s important to have the right tools supporting your PM program to run it efficiently and effectively. Improving your PM program in 2025 may be as easy as adding or upgrading the technology you use to manage it.
What to look for in a preventive maintenance solution
While every organization is different, there are a few key things to look for when choosing a preventive maintenance software solution. Go in with a general idea of your organization’s needs in order to prioritize your criteria. Then, make sure to consider the following:
- Core features: Essential PM functionalities like automated scheduling, asset tracking, work order management, alerts, and predictive maintenance capabilities.
- User-friendliness: Intuitive interface that minimizes training time and encourages team adoption.
- Mobile accessibility: Enables improved access to asset data and easier, on-the-job documentation.
- Customization: Adaptability to unique workflows, allowing for custom fields, reports, and processes.
- Integration capabilities: Integration with existing enterprise systems like ERP, CMMS, or IoT platforms, ensuring efficient data flow and centralized management.
- Scalability: Ability to grow with an organization, accommodating more assets, users, or advanced features as needed.
- Real-time data and reporting: Robust analytics and reporting tools for tracking maintenance metrics, asset performance, and cost savings.
- Vendor support and training: Evaluate the vendor’s reputation for customer support, training resources, and regular updates to improve the software.
Based on these criteria, here is a review of the top preventive maintenance software solutions on the market today that can advance your PM strategy.
The 14 best preventive maintenance software
- Limble
- UpKeep
- Maintenance Connection (by Accruent)
- eMaint CMMS
- Fiix
- Safety Culture
- Fracttal One
- MaintainX
- Hippo CMMS
- Brightly Asset Essentials (formerly Dude Solutions)
- MAPCON CMMS
- FMX CMMS
- IBM Maximo
- Facilio
1. Limble CMMS
Limble CMMS is a cloud-based maintenance management software that helps businesses of all sizes streamline their maintenance operations. It’s designed to be user-friendly and accessible, even for those who are new to CMMS software. While it offers a comprehensive suite of features for various maintenance types, it excels in its capabilities for preventive maintenance.
Key features
Automated PM scheduling
- Calendar and scheduling: Limble provides a visual calendar to schedule and track preventive maintenance tasks. You can set recurring tasks based on various triggers like time (e.g., every 3 months), meter readings (e.g., every 10,000 operating hours), or calendar events (e.g., annually on a specific date).
- Automated work orders: The system automatically generates work requests for upcoming PM tasks, assigning them to the appropriate technicians with all the necessary details. This eliminates manual scheduling and reduces the risk of missed tasks.
PM task management
- Detailed PM templates: Create standardized templates for each PM task, including checklists, instructions, safety procedures, and required parts. This ensures consistency and efficiency in your maintenance procedures.
- Task assignments and tracking: Assign PM tasks to specific technicians or maintenance teams and track their progress in real-time. Limble provides notifications and reminders to keep everyone on schedule.
Asset tracking and management
- Centralized asset register: Maintain a comprehensive database of all your assets, including their maintenance history, associated PM tasks, manuals, and warranties.
- Asset hierarchy: Organize assets into a hierarchical structure (e.g., location, department, system) for easier preventive maintenance management and reporting.
Inventory management
- Parts and supplies: Track inventory levels of parts and supplies required for PM tasks. Limble can alert you when stock is low and help you reorder items and spare parts.
- Vendor management: Store information about your parts vendors for easy access when ordering.
Reporting and analytics
- Performance monitoring: Track key performance indicators (KPIs) related to your preventive maintenance program, such as PM compliance, completion rates, and downtime reduction.
- Customizable reports: Generate reports on various aspects of your PM program, such as upcoming tasks, overdue tasks, asset history, and maintenance costs. This data can help you identify areas for improvement and optimize your maintenance strategy.
Mobile access
- Mobile CMMS app: Technicians can access Limble on their smartphones or tablets, allowing them to view work orders, update task progress, and complete checklists in the field.This improves efficiency and eliminates paperwork.
Advantages of using Limble
While many CMMS options exist, Limble stands out with some key advantages. From a dedication to a truly customizable solution, to world-class customer support, and easy-to-use mobile functionality, Limble’s features are a notch above other systems on the market. Here’s what sets it apart:
- Unmatched user experience: Limble prioritizes user experience with a modern, intuitive interface that’s easy to navigate and understand, even for beginners. This minimizes the learning curve and ensures quick adoption across your team, leading to faster implementation and increased productivity from the start.
“I’ve tried several CMMS platforms over the years, and Limble stands out as one of the most user-friendly and efficient solutions. Due to its intuitive interface, Limble has completely changed the way we manage maintenance tasks and optimize our operations.” – Jared B. on Capterra
- Flexibility and customization: Limble recognizes that every business has unique needs. It offers a high degree of customization, allowing you to tailor dashboards, reports, and workflows to match your specific requirements and preferences. This adaptability ensures the software seamlessly integrates into your operations rather than forcing you to adapt to the software.
“I really like the simplicity of setting it up and the customization is very user friendly along with the support both live and video.” – Brad S. on Capterra
- Mobile-first approach: Limble empowers your workforce with native mobile apps for iOS and Android devices. Technicians can access work orders, update task progress, and complete checklists directly from their smartphones or tablets, whether online or offline. This streamlines communication, eliminates paperwork, and boosts efficiency, especially for teams working in the field.
“Very robust, but the thing that makes it a winner for me is the live data and how easy it is to set it up. Our old CMMS was always 2 or 3 days behind, and even then, it was cumbersome to pull reports. Now I have a dashboard that updates every 5 minutes and I can pick what data I want to see and how I want it displayed. My techs are MUCH better about tracking work orders and entering their information and hours worked. The app is also developed by Limble, so it’s a pretty seamless transition between the site and the app.” – Anonymous Verified User on G2
- Comprehensive feature set at a competitive price: Limble provides a robust suite of features, including work order management, preventive maintenance scheduling, asset tracking, parts inventory control, and insightful reporting. This comprehensive functionality is offered at a competitive price point, making it a cost-effective solution for businesses of all sizes.
“Limble has been a pillar for us in our organization. From ticketing to response time to managing company dollars. I would recommend Limble to any organization that’s looking to streamline their maintenance operation.” – Gregory M. on Capterra
- Commitment to customer success: Limble goes beyond just providing software; they prioritize customer success. Their responsive support team is readily available to answer questions, resolve issues, and ensure you get the most out of the platform. Combined with extensive online resources and a user-friendly knowledge base, Limble provides the support you need to succeed.
“10/10 experience! I am greatly impressed with my CSM, as well as the whole support team. I have never waited longer than 15 seconds for a response. The implementation process is greatly impacted by the quality of the CSM you are assigned, and I couldn’t ask for a better one! Extremely helpful and intelligent. Overall, I am very impressed with Limble and constantly refer people to give it a shot!” – Oliver W. on Capterra
Overall, Limble CMMS provides a powerful and user-friendly solution for managing your maintenance operations. Its comprehensive features, mobile accessibility, and focus on efficiency can help you improve productivity, reduce costs, and extend the lifespan of your assets.
Why customers choose Limble
Companies like G2, Capterra, Reddit, Software Advice, and more make it easy to hear from software users about their experience. Here are some of the most useful reviews that shed some light on what makes Limble its customers’ preferred solution.
- “I’ve tried several CMMS platforms over the years, and Limble stands out as one of the most user-friendly and efficient solutions. Due to its intuitive interface, Limble has completely changed the way we manage maintenance tasks and optimize our operations.” – Jared B. on Capterra
- “Very robust, but the thing that makes it a winner for me is the live data and how easy it is to set it up. Our old CMMS was always 2 or 3 days behind, and even then, it was cumbersome to pull reports. Now I have a dashboard that updates every 5 minutes and I can pick what data I want to see and how I want it displayed. My techs are MUCH better about tracking work orders and entering their information and hours worked. The app is also developed by Limble, so it’s a pretty seamless transition between the site and the app.” – Anonymous Verified User on G2
- “10/10 experience! I am greatly impressed with my CSM, as well as the whole support team. I have never waited longer than 15 seconds for a response. The implementation process is greatly impacted by the quality of the CSM you are assigned, and I couldn’t ask for a better one! Extremely helpful and intelligent. Overall, I am very impressed with Limble and constantly refer people to give it a shot!” – Oliver W. on Capterra
- “Limble has been a pillar for us in our organization. From ticketing to response time to managing company dollars. I would recommend Limble to any organization that’s looking to streamline their maintenance operation.” – Gregory M. on Capterra
What real customers are saying about Limble CMMS
Aside from independent reviews, Limble has published in-depth customer testimonials that provide a deeper dive into how companies in different industries like manufacturing, food and beverage production, and heavy asset management apply Limble CMMS.
2. UpKeep
UpKeep describes itself as a mobile-first CMMS designed to simplify maintenance and operations management for businesses of all sizes. They promote an intuitive interface and features that manage work orders, track assets, and optimize maintenance operations from either smartphones or desktops.
Key features
- Recurring task scheduling: Schedule recurring PM tasks based on time, meter readings, or custom triggers.
- Automated work orders: Automatically generate work orders for certain types of PMs.
- Mobile work orders: Access and complete work orders on mobile devices, including checklists and instructions.
- PM reporting: Track PM compliance, completion rates, and other related metrics to oversee your maintenance strategy.
- Reminders and notifications: Receive reminders for upcoming PM tasks and get notified of overdue tasks.
Limitations
While UpKeep is rated highly overall, some users report a lack of customizability, bugginess, and technical difficulties with some features, which could create challenges for more complex preventive maintenance needs. In addition, some of the more dedicated preventive maintenance functions are not available at the lowest subscription level.
- “We are dealing with a lot of technical issues on a regular basis. The program has not operated without issues since we started using it.” – Chris B. on Capterra
- “The preset layout for the supply list seems to be in gradient descent. The parts I use most often are those with the lowest part number, so I need to reorder the sequence the moment I look at them. Writing down my preference would be an excellent addition. The ability to store our ongoing inventory repertoire is helpful, however, how to load it can be confusing. The guidance in the video was not very specific. Written help would be helpful.” – Gabriela L on Capterra
- “The platform format is not customizable in all areas. For our use case, we have some unique product requirements, and it would be nice if we could change some of the embedded fields. Because we have had to customize our workflows to fit within UpKeep’s capabilities, some areas are limited.” – David G. on G2
Pricing
UpKeep offers a tiered pricing structure based on the number of users and the level of features needed. They do not offer a long-term free plan but do provide a 14-day free trial.
Plans range from a “lite” level that includes basic maintenance management tools at $20 per user per month. However, certain preventive maintenance functions, including a suite of features referred to as “preventive maintenance optimization,” are only available at higher levels. Additional features, products, and add-ons like IoT connectivity and predictive maintenance are available at higher price points.
3. Maintenance Connection (by Accruent)
Maintenance Connection is a CMMS that is marketed for organizations with complex maintenance needs and large asset portfolios. It offers a suite of essential maintenance management features for coordinating preventive maintenance, work orders, parts inventory, and more.
Key features
- Task scheduling: Create PM schedules based on various criteria, including asset hierarchy, location, and condition.
- Multi-site management: Manage PM programs across multiple locations and facilities.
- Predictive maintenance: Leverage data and analytics to predict when maintenance is needed.
- Compliance tracking: Ensure compliance with regulatory requirements and industry standards.
- Integration with ERP and EAM: Connect with your existing enterprise systems for information sharing and automatic updates.
Limitations
Despite the system being promoted as good for complex organizations, some users report limited features and a user interface that is cumbersome and requires significant acclimation time. These limitations could present challenges for teams with high volumes of important preventive maintenance activity.
- “Old interface. You have to know where to look to find the information you are looking for.” – Verified User in Higher Education on G2
- “It’s not the most user-friendly program. I think it would be useful if clients could see more information on work orders. It would be great if it was more simplified because clients are constantly getting confused about which options they should choose. It would also be nice if you could add photos or documents to it so people wouldn’t have to send an email separately.” – Verified User in Facilities Services on G2
- “Too much information on the screen can disrupt new users. Could export reports with attached images.” – Alan S. on Capterra
Pricing
Accruent Maintenance Connection offers a subscription-based pricing model at a relatively higher price than others on our list. With a base subscription level of $1325 per user per year (which comes out to $110 per user per month), the system also charges add-on fees for access to a mobile option.
4. eMaint CMMS
eMaint CMMS is a cloud-based maintenance management solution offered by Fluke Reliability. It provides a suite of features to support preventive maintenance activities like work order management, parts inventory management, and PM templates. Its platform is designed to meet the asset management needs of organizations across a variety of industries.
Key features
- PM templates: Create standardized templates for common PM tasks and access them via the centralized database.
- Calendar-based scheduling: Schedule PMs using a calendar interface.
- Work order automation: Automatically generate work orders for scheduled PM tasks.
- Mobile access: Access eMaint on mobile devices to view work orders and update task status.
- Reporting and analytics: Track PM performance, identify trends, and make data-driven decisions to oversee the execution of preventive maintenance strategies.
Limitations
Some user reviews highlighted difficulty navigating the system to complete tasks or find the information they were looking for. This may be a consideration worth exploring for organizations looking for a streamlined interface for managing and completing preventive maintenance tasks.
- “It’s a good and bad thing that there are so many paths to get to the same destination, but most users nowadays are more computer literate to figure it out. That was more towards the older generations that like things more simplified when it comes to technology.” – Randy R. on G2
- “There are a few items that we are not overjoyed about. Searching for assets can be a bit of a hassle when it comes to getting the results you are looking for. Our parts area of eMaint took almost a year to get fixed after issues occurred during implementation.” – Verified User in Facilities Services on G2
- “The mobile user interface is not the easiest to use. I feel like the menus should be easier to navigate, and you should be able to use the menu no matter what page you are on (instead of having to go back or go to the home screen again).” – Kathryn N. on Capterra
Pricing
Like many other solutions, eMaint offers a tiered pricing structure that starts at $69 per user per month. Additional charges for document and image storage are based on the MBs or GBs used, which may be a consideration for some organizations. In addition, certain advanced preventive maintenance features, such as automated workflows, system integrations, and condition monitoring, are only available at higher tiers.
5. Fiix
Fiix CMMS is a cloud-based maintenance management solution that offers AI and machine learning features for optimizing maintenance operations, though these advanced capabilities come at an additional cost. Its interface and scalability make it well-suited for small to medium-sized businesses with dispersed assets.
Key features
- AI-based scheduling: Analyze historical data and suggest PM schedules based on past performance and maintenance needs (available at the Premium tier).
- Automated workflows: Automate work order creation, task assignments, and notifications.
- Failure code analysis: Track and analyze failure codes to identify recurring issues and adjust preventive maintenance activities.
- Sensor integration: Integrate with sensors and IoT devices to monitor asset health and trigger PM tasks.
- Advanced reporting: Generate detailed reports on PM compliance to oversee preventive strategies and their execution.
Limitations
Reviewers note some limitations in the automatic scheduling of recurring tasks which makes automating the scheduling of some types of PMs difficult. They also comment on the lack of customizability for some features.
- “What I have found inconvenient is that the system does not automatically change the date of the next scheduled task based on finished work orders. A second minus is the inability to put repair times in minutes (closing WO).” – Weronika R. on G2
- “While this is not a major issue, it would be great to have easier integration with other tools and systems I use at my company.” – Jose C. on Capterra
- “Administrators need more access to make changes to assets and scheduling without having to get ahold of someone to allow the changes to be made. I wish there was an alert on the system to let everyone know that a PM is about to be overdue, instead of letting you know it’s late after the fact.” – Scott J. on Capterra
Pricing
Fiix CMMS offers a tiered pricing model, starting with a free plan that offers a limited number of PMs. For unlimited PMs and other useful preventive maintenance features, paid plans start at $45 per user per month.
6. Safety Culture
While not a dedicated CMMS, SafetyCulture is a platform designed to help organizations conduct inspections, identify hazards, and manage safety programs. Its mobile application with checklist features support routine inspections and enable compliance with safety regulations. SafetyCulture offers tools that support preventive maintenance by identifying potential issues before they lead to equipment failures or accidents.
Key features
- Customizable checklists: Create checklists for routine inspections of equipment and facilities, ensuring that potential hazards are identified and addressed.
- Scheduled inspections: Schedule recurring inspections to maintain a proactive approach to safety and preventive maintenance.
- Issue tracking and remediation: Track identified issues, assign corrective actions, and monitor their completion to ensure timely resolution.
- Photo and video capture: Attach photos and videos to inspection reports to provide detailed documentation of potential problems.
- Reporting and analytics: Generate reports on inspection findings and track trends to identify areas for improvement in your safety and maintenance programs.
Limitations
One consistent comment from users is regarding the high learning curve that is required to learn the system. Some limitations with customization and reporting could also impact its use for preventive maintenance management.
- “I wish reporting were a bit more customizable. I know that core metrics are super valuable, but being able to manipulate these for exact needs around compliance reporting would be even better. Some of the advanced features do take some time to get used to, though once you’re familiar with them, the value they have makes it worth the time invested. A few more onboarding resources could shorten up the learning curve.” – Nora A. on G2
- “The price of iAuditor can be a bit expensive for some users, and the learning curve for the software can be a bit steep for those who are not familiar with audit software.” – Christian W. on Capterra
- “The limited integration with Buildertrend is a drawback. Specifically, the inability to schedule assessments directly based on a schedule item date adds an extra layer of manual work. A more seamless integration would greatly enhance workflow efficiency.” – Verified User in Construction on G2
Pricing
SafetyCulture offers a flexible pricing model with three tiers: Free with basic features, Premium at $24 per user per month, and Enterprise with custom pricing. Premium and Enterprise plans include important preventive maintenance features enhanced integrations, analytics, and dedicated support for businesses of varying sizes and needs.
7. Fracttal One
Fracttal One is a cloud-based CMMS that offers the basic core features needed to manage preventive maintenance activities for companies within a variety of industries. They promote their platform as a multilingual solution and highlight use cases related to services management and sustainability initiatives.
Key features
- Visual maintenance plans: Create and visualize PM plans with a drag-and-drop interface.
- Automated task assignments: Automatically assign PM tasks to the appropriate technicians based on skills and availability.
- Mobile work orders: Technicians can access and complete work orders on their mobile devices, including checklists and instructions.
- Maintenance calendar: View and manage all scheduled PM tasks in a calendar view for easy scheduling and tracking.
- Cost tracking: Track maintenance costs associated with PM tasks to optimize your budget and identify cost-saving opportunities.
Limitations
Some users report limitations with certain features and integrations that are essential for preventive maintenance management. This includes a lack of flexibility for users to manage their accounts and fix errors when they occur without having to go to the vendor for support.
- “Recently, we have identified some latency in certain operations, especially that the Integration API should include its version of BIDIRECTIONAL methods and not just unidirectional, as not all processes originate from external applications seeking to integrate, and it should not only be a receiver but also an emitter to other external systems like the ERPs with which it must work.” – Roxana Elizabeth S. on G2
- “I would like to be able to create checklists that generate reports at the end and allow me to notify possible actions.” – Rodrigo R. on Capterra
- “Having the ability to host multiple locations or cost centers, when working locally in just one, it can become tedious to search for and select specific assets. Additionally, the search for histories of any equipment for analysis is not intuitive.” – Aurelio H. on G2
Pricing
While Fracttal One does not publish its pricing structure, they promote a range of subscription plans to accommodate various business needs. Their starter plan helps organizations in the first steps toward digital maintenance management, while the pro and enterprise plans offer more comprehensive suites of features such as sensor connectivity, single sign-on, and corporate branding. They also offer a limited-feature free trial.
8. MaintainX
MaintainX promotes the benefits of using its software to manage preventive maintenance and other maintenance activities via its mobile app. It promises an intuitive interface and user-friendly features for managing work orders, automating PM scheduling, conducting inspections, and tracking assets from smartphones or tablets.
Key features
- Mobile-first design: Create, schedule, and manage PMs from your smartphone or tablet.
- Procedure digitalization: Convert paper-based PM procedures into digital checklists for easy access and completion.
- Automated reminders: Send automatic reminders to technicians about upcoming PM tasks.
- Real-time collaboration: Communicate with team members and track progress in real-time.
- Offline functionality: Access and complete PM tasks even without an internet connection.
Limitations
Smaller teams or startups may find that MaintainX’s pricing is higher for the features offered than some other solutions. Some users report limited options for customization and integration with other tools which could pose challenges for more complex preventive maintenance needs.
- “I find it’s much easier to enter things into MaintainX than to pull out the data. Our team has been able to create reports based on data entered in, but even still, there isn’t an easy way to filter the data to what I want to see. It’s a bit clunky and time-consuming to make sure my team is getting everything done they’re supposed to be getting done.” – Jordan L. on G2
- “With the freedom to customize the system to fit your needs it makes it easy to get data entered wrong if you are not careful. More customizable permissions for users would help a great deal.” – Steven P. on G2
- “Having to create the same procedure across multiple Organizations instead of creating one and applying it to all Organizations.” – Brandon B. on Capterra
Pricing
MaintainX offers four pricing tiers, including a free basic plan that includes unlimited work orders and messaging. The Essential plan, at $16 per user/month, adds useful PM features like recurring work orders and reports. The Premium plan costs $49 per user/month, offering tools such as parts inventory management, purchase orders, and API access. The Enterprise plan features custom pricing for large organizations, with enhanced security, IoT integrations, and account management.
9. Hippo CMMS
Hippo CMMS by Eptura is a cloud-based solution that markets a user-friendly interface and essential features for managing work orders, conducting preventive maintenance, and tracking assets. Its focus on simplicity and ease of use makes it a popular choice for small to medium-sized businesses looking to digitize their maintenance operations.
Key features
- Intuitive scheduling: Schedule recurring PM tasks based on time, meter readings, or custom triggers.
- Automated work orders: Generate work orders automatically for upcoming PM tasks.
- Preventive maintenance calendar: Visualize and manage all scheduled PMs in a calendar view.
- PM reporting: Track PM compliance, completion rates, and other key metrics.
- Customization: Tailor the system with customizable fields, forms, and reports.
Limitations
Some users report that customer support is lacking, and that some of the features essential for preventive maintenance operations are buggy or difficult to customize.
- “The customer support. It has been difficult to get in contact with people on questions about how to do things or when there is an issue with the program.” – Ellensburg C. on G2
- “Some features are not very customizable, and my team and I had to figure out how to work around those.” – Giovanni M. on Capterra
- “There are a lot of bugs with the inventory module, which make it very difficult and time-consuming to use. There are too many issues to list here.” – Verified User in Government Administration on G2
Pricing
Hippo CMMS does not publish its pricing structure, but it promises a customizable plan that fits your needs and offers the option for add-on modules for additional functionality.
10. Brightly Asset Essentials (formerly Dude Solutions)
Brightly Asset Essentials (formerly Dude Solutions) is a cloud-based CMMS with features designed to support maintenance management for organizations with limited resources and IT expertise. It has been marketed as a CMMS specializing in schools and facilities management and is currently owned by Siemens. Brightly Asset Essentials also focuses on affordability, making it a popular choice for schools, municipalities, and small to medium-sized businesses looking to operationalize their preventive maintenance.
Key features
- Flexible PM scheduling: Schedule PMs based on time, usage, or condition-based triggers.
- Work order automation: Automatically generate work orders for scheduled PM tasks.
- Mobile inspections: Conduct inspections and identify potential issues using mobile devices.
- Asset hierarchy: Organize assets into a hierarchical structure for efficient management.
- Compliance management: Track and manage compliance requirements related to assets and maintenance activities.
Limitations
Users may dislike Brightly Asset Essentials for its less user friendly interface, occasional complexity in setup and navigation, and for requiring add-ons for specific features and functions to support preventive maintenance activity.
- “The layout of the system as a whole has a less than intuitive interface for administrators. The layer of add-ons versus a single bundle option make this a tough pill for finance teams to swallow.” – William H. on G2
- “The system is not as easily manipulated on the back end. We were told that it was completely adjustable, and I would say that is not 100% true.” – John P. on G2
- “There are few things that could be improved. Attaching parts to assets is cumbersome. You can’t see what PO parts are on if they’re still on order without searching through your POs and then going further into the PO…Printing barcodes for parts could be simpler.” – Hannah C. on G2
Pricing
Because Brightly Asset Essentials is part of a larger enterprise software company, they only offer custom quotes for a tailored set of features. However, they do provide subscription-based pricing for each organization, with annual fees covering different features. They do not offer a free trial.
11. MAPCON CMMS
MAPCON is a well-established CMMS known for its user-friendly interface and strong focus on asset management. It offers a comprehensive set of features for supporting preventive maintenance including work orders, inventory, and purchasing. MAPCON is a good option for businesses of all sizes, particularly those seeking an easy-to-implement solution with excellent customer support.
Key features
- Visual scheduling: Schedule and track PM tasks using a calendar-based interface.
- Automated work orders: Automatically generate work orders for scheduled PMs.
- PM work order templates: Standardize PM procedures with pre-built templates that include checklists and instructions.
- Meter-based maintenance: Trigger PM tasks based on equipment usage (e.g., operating hours, mileage) to optimize maintenance schedules.
- Historical data analysis: Analyze historical maintenance data to identify trends, optimize PM frequencies, and improve asset reliability.
Limitations
While many say that the basic features of the system meet their needs, others state that there is limited storage and availability of information like manuals and checklists, which can be useful support to technicians when performing PMs.
- “Price is a little high, software overall is not friendly you have to learn how to use it and inverts time.” – Verified User on Capterra
- “For new users it can be difficult for them to understand sites and zones and just getting them started in general. Also, I would like to have more storage space for attachments. I would like to be able to have equipment manuals and even some videos for some of the assets and pm’s. I have been able to somewhat work around this by using dropbox and just supplying links but that seems to be hit or miss on the mobile side.” – Flint B. on Capterra
- “There are bugs, it does lock up and at times corrupts data. Some of the batch changes do not always works well. The mobility can be cumbersome. “ – Todd S. on Capterra
Pricing
MAPCON provides two CMMS tiers offered in both cloud-based or on-premise platforms. Their Lite tier starts at $35 per month for the cloud-based platform, or a one-time fee of $595 for the on-premise solution. Their Professional level is $69 per month for cloud-based or $1,200 for on-premise. Optional advanced modules are available for additional fees and pricing is based on concurrent users and includes up to 100 assets.
12. FMX CMMS
FMX is a cloud-based facility management software that helps organizations manage maintenance operations, work orders, and assets. Its combination of features for managing preventive maintenance make it a popular choice for schools, universities, healthcare facilities, and other organizations with complex facility management needs.
Key features
- Recurring task management: Schedule recurring PM tasks based on various criteria, such as time intervals, meter readings, or custom triggers.
- Preventive maintenance calendars: Visualize scheduled PMs on a calendar to ensure timely completion and avoid conflicts.
- Mobile inspections: Conduct routine inspections using mobile devices to identify potential issues and trigger preventive maintenance tasks.
- Automated notifications: Send automatic reminders to technicians about upcoming PMs and notify stakeholders of completed tasks.
- Reporting and analytics: Track PM compliance, identify trends, and oversee the execution of PM strategies.
Limitations
Users may dislike GoFMX CMMS for its occasional steep learning curve, limited advanced reporting features, and higher cost for premium features. Some also cite limited customizeability for things like recurring tasks, reports, and fields.
- “Not being able to edit just one occurrence of a reoccurring schedule without making a copy of it, editing it and then deleting the one occurrence you changed.” – Jamie C. on G2
- “While doing many things, there are opportunities to have more feature-rich modules. In particular, the technology and maintenance requests. I have given suggestions and requests, but they just go on a list. As a tech director, I left a solid helpdesk software application to adopt FMX since it was a part of the suite and we wanted to minimize the number of systems for our employees. It was taking a step or two backwards. The speed of FMX could be improved as well.” – Verified User in Education Management on G2
- “I would like to track purchases and labor hours separately from a work order response, or have dedicated messaging features. Another thing that would be nice in the maintenance requests is to activate a customized alert to notify on specific dates and times that are not associated with a due date. The work-around on these two items are a little cumbersome but not a deal breaker.” – John S. on G2
Pricing
FMX personalizes each organization’s quote based on factors like the number of users, desired modules, and the level of customization required. FMX typically offers tiered plans, starting with basic features for smaller operations and scaling up to include advanced tools for larger enterprises. They also offer a 14-day free trial.
13. IBM Maximo
IBM Maximo is an enterprise-grade asset management solution that combines with numerous other solutions within the IBM platform for added functionality. It is designed for large organizations with complex asset management needs and offers a wide range of features for managing preventive maintenance, work orders, inventory, procurement, and more. Maximo is known for its scalability, advanced analytics, and integration capabilities.
Key features
- Advanced scheduling: Create PM schedules based on various criteria, including asset criticality, risk factors, and regulatory requirements.
- Predictive maintenance: Use data and analytics to predict when maintenance is needed.
- IoT integration: Integrate with IoT sensors and devices to monitor asset health and trigger PM tasks based on actual conditions.
- Linear asset management: Manage linear assets (e.g., pipelines, roads, railways) with specialized tools for tracking location-based maintenance needs.
- Industry-specific solutions: Maximo offers industry-specific solutions tailored to the requirements of various sectors, such as oil and gas, utilities, and transportation.
Limitations
The prominent disadvantage of Maximo, according to its users, is a complex and sometimes confusing set of features and interface. The accompanying high price for such a system may make it out of reach for many organizations.
- “IBM Maximo Application Suite requires a strong learning curve and an elaborate implementation, which requires so much time and resources and technical expertise for setup and configuration of the system. It can be somewhat contradictory for smaller organizations with only a few or limited IT support. Besides this, it also can be costly for those on the tighter budgets of businesses.” – Verified User in Financial Services
- “The learning curve for new team members can be steep, and setting it up to meet our specific needs takes time and effort.” – Amgad M. on G2
- “Maximo has many features that can be useful to businesses, but it may also be confusing for some users. The software is expensive, and much of its cost may be due to its advanced feature set.” – Rania S. on Capterra
Pricing
IBM Maximo offers both cloud-based and on-premises solutions and tailors pricing solutions accordingly, and based on the functionality and features needed. Pricing is based on a credit system called AppPoints. Specific pricing details are not publicly available and are instead quoted on an as requested basis.
14. Facilio
Facilio is a cloud-based facilities management platform that offers a suite of tools for optimizing building operations and improving tenant experiences. While it’s not solely a CMMS, it includes robust features for managing preventive maintenance workflows, conducting inspections, and tracking asset performance, especially in commercial real estate or facilities with multiple buildings.
Key features
- Connected CMMS: Schedule preventive maintenance tasks, automate work orders, and track maintenance activities across a portfolio.
- Workflow automation: Automate maintenance workflows to ensure the timely completion of preventive maintenance tasks and reduce manual effort.
- Mobile inspections: Conduct routine inspections using mobile devices to identify potential issues and trigger preventive maintenance work orders.
- Fault detection and diagnostics: Use data analytics and IoT integrations to detect potential faults early and proactively schedule maintenance.
- Performance reporting: Track key performance indicators (KPIs) related to your preventive maintenance program and identify areas for improvement.
Limitations
Some users dislike the complexity and length of the implementation process. Some limitations in useability and efficiency may impact the effectiveness of preventive maintenance management within the system.
- “Pricing is a little high and it’s still in early stage in terms of features and data privacy.” – Verified User in Facilities Services
- “The time that it took to implement. We were in a position where we significantly underestimated the required time. This is my only reservation when I recommend the platform.” – Chris O. on Capterra
- ”The application must be user friendly. It’s very difficult and very long-time process to create and closeout work orders.” – Anas T. on Capterra
Pricing
Facilio offers customized pricing based on factors like the number of users, buildings, portfolio size, training sessions, and integration requirements. Specific pricing tiers and amounts are not publicly available.
Limble CMMS – #1 Preventive Maintenance Software
Preventive maintenance can either be a set of tasks you spend hours writing on a calendar and reminding your staff to complete, or it can be a carefully crafted strategy that boosts your organization’s operational performance and empowers your maintenance team to do their best work. The difference lies in the tools and software you use to manage it.
Limble CMMS exemplifies the future of preventive maintenance management with its intuitive design, comprehensive features, and mobile-first approach. It empowers businesses to ease the administrative burden of coordinating and executing a strategic preventive maintenance program that boosts efficiency and extends asset life while reducing downtime and costs.
It’s time to simplify your operations and unlock the true potential of preventive maintenance with Limble CMMS. It was designed by maintenance professionals, for maintenance professionals with ease of use at the forefront. Its award-winning intuitive interface requires minimal training, allowing quick adoption and quick returns. Limble CMMS is the solution that empowers everyone, from technicians to managers, to help their company succeed.
Best Preventive Maintenance Software FAQs
What is preventive maintenance software?
Preventive maintenance software is a tool that helps organizations plan, schedule, and track routine maintenance activities to prevent equipment failures and extend the lifespan of their assets. Think of it like a digital assistant for all your maintenance needs. It helps you move from reactive, break-fix maintenance to a proactive approach where you anticipate and prevent problems before they occur.
Instead of scrambling to fix things when they break down, preventive maintenance software allows you to:
- Schedule routine inspections and tasks: Create recurring schedules based on time, usage, or condition.
- Generate work orders automatically: Ensure that maintenance tasks are assigned and completed on time.
- Track asset history and equipment performance: Monitor the health of your equipment and identify potential issues.
- Manage inventory and spare parts: Ensure you have the necessary resources for your maintenance activities.
- Analyze data to optimize maintenance strategies: Identify trends, improve efficiency, and reduce costs.
What essential features and functionalities should preventive maintenance software have?
While specific needs vary, here are some essential features to look for in preventive maintenance software:
- PM scheduling: Ability to schedule regular maintenance tasks based on various criteria (time, usage, condition).
- Work order management: Create, assign, and track work orders for preventive maintenance tasks.
- Asset tracking: Maintain a database of your assets with relevant information (maintenance history, manuals, warranties).
- Inventory management: Track spare parts and materials needed for maintenance activities.
- Mobile access: Allow technicians to access information and complete tasks on their mobile devices.
- Reporting and analytics: Generate reports to track PM compliance, identify trends, and measure performance.
Do I need specific hardware for my computerized maintenance management system?
Most modern CMMS software is cloud-based, meaning it’s accessible through a web browser or mobile app. This eliminates the need for specific hardware or on-premise servers. You’ll primarily need:
- Computers or mobile devices: For accessing the software and managing maintenance activities.
- Internet connection: To access the cloud-based software and its features.
Some software providers might offer optional integrations with hardware like QR codes, barcode scanners, or sensors for more advanced tracking and automation. However, these are typically not essential for basic preventive maintenance functionality.
